Request for Proposal Policy Quiz
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Questions and Answers

What is the purpose of issuing a Request for Proposal?

  • To limit competition in the industry
  • To exclude vendors from the procurement process
  • To directly procure services from a specific vendor
  • To publicize procurement needs and obtain vendor proposals competitively (correct)

    • When can NNPC Limited request for at least three (3) and not more than ten (10) service providers to make proposals without placing any notice?

  • When there is no need for competitive proposals
  • When the value of the services to be procured is minor (correct)
  • When the value of the services to be procured is major
  • When there is no specific threshold specified by Management

    • What must be included in the format when requesting proposals for minor value services?

  • Only a statement of qualifications of the service provider and a time frame for providing the service
  • A statement of qualifications of the service provider, a statement of understanding of NNPC Limited's needs, methodology for providing the service, time frame, and cost or fee (correct)
  • A statement of qualifications of the service provider, time frame for providing the service, and cost or fee
  • Methodology for providing the service and cost or fee

    • What is one of the objectives of issuing a Request for Proposal?

    <p>Inform eligible vendors on procurement opportunities</p> Signup and view all the answers

    What does NNPC Limited solicit when procuring services from Vendors?

    <p>Proposals to meet the procurement objectives</p> Signup and view all the answers

    What does Request for Quotations involve when the value of services is minor?

    <p>Requesting at least three (3) and not more than ten (10) service providers to make proposals in a specific format</p> Signup and view all the answers

    What should be stipulated in Request for Quotations format?

    <p>A statement of qualifications, understanding of NNPC Limited's needs, methodology, time frame, and cost or fee</p> Signup and view all the answers

    What does Request for Proposals enable NNPC Limited to do?

    <p>Competitively obtain vendor proposals</p> Signup and view all the answers

    What does Request for Quotations allow NNPC Limited to do?

    <p>Request at least three (3) and not more than ten (10) service providers to make proposals without placing any notice when services' value is minor.</p> Signup and view all the answers

    What is one requirement when requesting at least three (3) and not more than ten (10) service providers to make proposals?

    <p>Format specifying qualifications, understanding of NNPC Limited's needs, methodology, time frame, and cost or fee.</p> Signup and view all the answers

    What justifies the use of restricted tendering for procurement by NNPC Limited?

    <p>Limited availability of goods, works, or services</p> Signup and view all the answers

    Under what circumstances may NNPC Limited make direct requests for proposals to consultants?

    <p>Limited availability of services or disproportionate number of proposals</p> Signup and view all the answers

    What must the Supply Chain Function justify in relation to public advertisement of a Request for Proposal (RFP)?

    <p>Justify based on the nature of the procurement need and project estimate, or lack of confidence in registered vendors</p> Signup and view all the answers

    What should be included in an RFP document?

    <p>Introduction, brief description of procurement need, who may apply, suggested format for vendor response, and compliance with Nigerian Content requirements</p> Signup and view all the answers

    How much response time is required for RFPs published in media?

    <p>Minimum of 14 days</p> Signup and view all the answers

    What criteria does NNPC Limited use to evaluate proposals?

    <p>Qualifications, experience, financial capability, evidence of past performance, and community involvement</p> Signup and view all the answers

    In what way does NNPC Limited support domestic Contractors and Suppliers?

    <p>By granting a margin of preference to domestic Contractors and Suppliers for goods manufactured in Nigeria in line with Local Content regulation objectives.</p> Signup and view all the answers

    What happens when a User Department receives an approved Contract Strategy from a Tenders Committee?

    <p>They prepare a draft RFP and send it to SCM.</p> Signup and view all the answers

    What is considered a key performance indicator for NNPC Limited in relation to RFPs?

    <p>Number of proposals received per RFP</p> Signup and view all the answers

    Study Notes

    • NNPC Limited may use restricted tendering for procurement if goods, works, or services are only available from a limited number of vendors or examining a large number of tenders would be disproportionate to the value of the contract.
    • NNPC Limited may make direct requests for proposals to a limited number of consultants if the services are only available from a limited number of providers or examining a large number of proposals would be disproportionate to the value of the services.
    • The Supply Chain Function must justify the need for public advertisement of a Request for Proposal (RFP) based on the new nature of the procurement need and the project estimate, or the lack of adequate confidence in the competence of registered vendors.
    • The RFP document must contain an introduction, brief description of the procurement need, who may apply, suggested format for the vendor response, and compliance with Nigerian Content requirements, among other things.
    • A minimum of 14 days response time is required for RFPs published in media to ensure sufficient notice to target vendors and adequate time to respond.
    • NNPC Limited uses criteria, including qualifications, experience, financial capability, evidence of past performance, and community involvement, to evaluate proposals.
    • NNPC Limited may grant a margin of preference to domestic Contractors and Suppliers for goods manufactured in Nigeria in line with Local Content regulation objectives.
    • When a User Department receives an extract for an approved Contract Strategy from a Tenders Committee, they prepare a draft RFP and send it to SCM.
    • SCM finalizes the RFP and sends it to the target list of vendors or prepares ITT/EOI Advert for external publication.
    • SCM sends out the RFP/RFQ document to the target list of vendors via the approved communication channel.
    • Evaluation Committee Terms of Reference and the tender document are inputs, while the RFP and the tender document are outputs.
    • The timeliness in the issue of RFP is a key performance indicator for NNPC Limited.

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    Test your knowledge about the policy for issuing a Request for Proposal and obtaining vendor proposals. Explore the objectives and guidance provided by the policy.

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