Government Procurement Policy Board Overview

Questions and Answers

The 2016 revised IRR was approved by the Government Procurement Policy Board (GPPB) through its Resolution 13-2016, dated 9 August 2016, and published in the Official ______ on 29 August 2016.

Gazette

This IRR shall apply to all procurement of any branch, agency, department, bureau, office, or instrumentality of the ______, including government-owned and/or -controlled corporations.

GoP

Any Treaty or International or Executive Agreement to which the GoP is a signatory shall be ______.

observed

The GoP negotiating panels shall adhere to R.A. 9184 and this IRR, or at the very least, selection through ______ bidding, in all Foreign-funded Procurement.

competitive Signup and view all the answers

Unless the Treaty or International or Executive Agreement expressly provides another or different procurement procedures and guidelines, R.A. ______ and this IRR shall apply.

9184 Signup and view all the answers

Hon. Amenah F. Pangandaman is the ______ of the GPPB.

Chairperson Signup and view all the answers

Hon. Arsenio M. Balisacan serves as the ______ Chairperson of the GPPB.

Alternate Signup and view all the answers

Hon. Juan Edgardo M. Angara is the Secretary of the Department of ______.

Education Signup and view all the answers

Hon. Raphael M. Lotilla is the Secretary of the Department of ______.

Energy Signup and view all the answers

Hon. Ralph G. Recto holds the position of Secretary of the Department of ______.

Finance Signup and view all the answers

Hon. Teodoro J. Herbosa serves as Secretary of the Department of ______.

Health Signup and view all the answers

Hon. Benjamin C. Abalos Jr. is the Secretary of the Department of the Interior and ______.

Local Government Signup and view all the answers

Hon. Gilberto C. Teodoro Jr. is the Secretary of the Department of National ______.

Defense Signup and view all the answers

The PhilGEPS serves as the primary source of information on all government ______.

procurement Signup and view all the answers

The Electronic Procurement System (EPS) is managed by the ______ under the supervision of the GPPB.

DBM-PS Signup and view all the answers

To promote transparency and efficiency, ______ and communications technology shall be utilized in procurement procedures.

information Signup and view all the answers

All Procuring Entities shall utilize the PhilGEPS for the procurement of ______-Use Supplies.

Common Signup and view all the answers

The PhilGEPS aims to take advantage of ______ discounts inherent in bulk purchasing.

volume Signup and view all the answers

The Vice-Chairperson shall be a regular member of the ______.

BAC Signup and view all the answers

The term 'permanent' refers to a plantilla position within the ______ concerned.

Procuring Entity Signup and view all the answers

For Local Government Units, the BAC shall be composed of a representative from the office of the Local Chief ______.

Executive Signup and view all the answers

The Chairperson of the BAC must be at least a ______ ranking permanent official.

third (3rd) Signup and view all the answers

The BAC for Barangays shall have at least ______ regular members.

five (5) Signup and view all the answers

The Punong Barangay, as the Local Chief Executive, designates the Chairperson, Vice-Chairperson, and ______ of the BAC.

members Signup and view all the answers

The HoPE may designate alternate BAC members who shall have the same ______ as the originally designated members.

qualifications Signup and view all the answers

Alternate members of the BAC shall receive proportionate ______ when original members are absent.

honoraria Signup and view all the answers

The 2016 Revised Implementing Rules and Regulations includes participation in local or foreign ______, trainings, continuing education, conferences, and seminars.

scholarships Signup and view all the answers

The lease of government-owned property as ______ for private use is also covered by the regulations.

lessor Signup and view all the answers

Hiring of Job Order ______ is included in the 2016 Revised Implementing Rules.

Workers Signup and view all the answers

Joint Venture Agreements by LGUs with ______ entities are defined under the revised NEDA Guidelines.

Private Signup and view all the answers

The budget approved by the governing board, pursuant to Executive Order No. 518, applies to ______ and GFIs.

GOCCs Signup and view all the answers

For multi-year contracts, a Multi-Year Obligational ______ or an equivalent document is required.

Authority Signup and view all the answers

A ______ refers to a signed offer or proposal to undertake a contract submitted by a bidder.

Bid Signup and view all the answers

Throughout this IRR, the term 'Bid' shall be equivalent to and be used interchangeably with 'Proposal' and ______.

Tender Signup and view all the answers

Procuring Entities must post all procurement opportunities on the PhilGEPS bulletin board.

True Signup and view all the answers

Registration with PhilGEPS is valid for two years.

False Signup and view all the answers

Manufacturers and suppliers do not need to submit their bank account number for registration in PhilGEPS.

False Signup and view all the answers

The PhilGEPS can deny registration to parties with misrepresented information.

True Signup and view all the answers

Information submitted during registration is public and can be shared freely.

False Signup and view all the answers

The centralized electronic database of PhilGEPS includes only contractors.

False Signup and view all the answers

Procuring Entities must post the Invitation to Bid in accordance with the established guidelines.

True Signup and view all the answers

Registration with PhilGEPS requires submitting the requirements specified by the GPPB.

True Signup and view all the answers

Hon. Amenah F. Pangandaman is the Chairperson of the GPPB.

True Signup and view all the answers

Hon. Juan Edgardo M. Angara is the Secretary of the Department of Transportation.

False Signup and view all the answers

The PhilGEPS serves as the primary and definitive source of information on government procurement.

True Signup and view all the answers

Hon. Gilberto C. Teodoro Jr. serves as the Secretary of the Department of National Defense.

True Signup and view all the answers

Hon. Ralph G. Recto is the Secretary of the Department of Trade and Industry.

False Signup and view all the answers

All Procuring Entities are required to utilize PhilGEPS for the procurement of specialized goods only.

False Signup and view all the answers

The Electronic Procurement System (EPS) is managed under the supervision of the Department of Trade and Industry (DTI).

False Signup and view all the answers

The GPPB includes members from various government departments.

True Signup and view all the answers

The significant efficiencies of the PhilGEPS are primarily due to the volume discounts from bulk purchasing.

True Signup and view all the answers

Dr. Fiorello R. Estuar is a government official and a member of the GPPB.

False Signup and view all the answers

Information and communications technology is utilized solely for the procurement of equipment through PhilGEPS.

False Signup and view all the answers

The Secretary of the Department of Health is Hon. Teodoro J. Herbosa.

True Signup and view all the answers

Hon. Renato U. Solidum, Jr. is the Secretary of the Department of Public Works and Highways.

False Signup and view all the answers

The PhilGEPS allows system administrators to alter the contents of bids submitted through the system.

False Signup and view all the answers

The PhilGEPS guarantees the confidentiality of messages sent unless the sender is informed otherwise.

True Signup and view all the answers

Each Procuring Entity must establish more than one BAC to facilitate procurement processes.

False Signup and view all the answers

The PhilGEPS includes a feature for tracking the performance of contractors and suppliers.

True Signup and view all the answers

An electronic signature is not necessary for the authenticity of messages and documents in the PhilGEPS system.

False Signup and view all the answers

The PhilGEPS does not provide an audit trail for online transactions.

False Signup and view all the answers

Competitive bidding is optional for all procurement according to the established rules.

False Signup and view all the answers

The PhilGEPS protects the intellectual property rights of documents submitted in response to bids.

True Signup and view all the answers

The BAC must include a representative from the office of the Local Chief Executive for Local Government Units.

True Signup and view all the answers

The Electronic Procurement System (EPS) is independent of the GPPB.

False Signup and view all the answers

The PhilGEPS is utilized for the procurement of government-use supplies.

True Signup and view all the answers

Alternative members of the BAC do not receive any compensation when the original members are absent.

False Signup and view all the answers

A Multi-Year Obligational Document is required for single-year contracts.

False Signup and view all the answers

The Chairperson of the BAC must be a high-ranking permanent official.

True Signup and view all the answers

The 2016 Revised IRR covers the lease of government-owned property for private use.

True Signup and view all the answers

The term 'Bid' is not equivalent to 'Proposal' in the context of the IRR.

False Signup and view all the answers

Study Notes

Government Procurement Policy Board (GPPB) Members

Chairperson: Hon. Amenah F. Pangandaman, Secretary of Budget and Management.
Alternate Chairperson: Hon. Arsenio M. Balisacan, Secretary of National Economic and Development Authority.
Members Include:
- Hon. Juan Edgardo M. Angara - Secretary of Education.
- Hon. Raphael M. Lotilla - Secretary of Energy.
- Hon. Ralph G. Recto - Secretary of Finance.
- Hon. Teodoro J. Herbosa - Secretary of Health.
- Hon. Ivan John E. Uy - Secretary of Information and Communications Technology.
- Hon. Benjamin C. Abalos Jr. - Secretary of Interior and Local Government.
- Hon. Gilberto C. Teodoro Jr. - Secretary of National Defense.
- Hon. Manuel M. Bonoan - Secretary of Public Works and Highways.
- Hon. Renato U. Solidum Jr. - Secretary of Science and Technology.
- Hon. Alfredo E. Pascual - Secretary of Trade and Industry.
- Hon. Jaime J. Bautista - Secretary of Transportation.
- Hon. Joel Joseph S. Marciano Jr. - Director General of the Philippine Space Agency.
- Dr. Fiorello R. Estuar - Private Sector Representative.

Revised Implementing Rules and Regulations (IRR) of RA 9184

Approval and Publication: The 2016 revised IRR was approved on August 9, 2016, and published on August 29, 2016. It became effective on October 28, 2016.
Scope of Application: Applies to all branches and instrumentalities of the Government, including government-owned corporations and local government units.
International Agreements: Treaties or agreements influencing procurement procedures take precedence over this IRR if conflicts arise.
Foreign-Funded Procurement: Default adherence to R.A. 9184 and IRR for foreign-funded procurement unless otherwise specified.

Definition of Terms

Act: Refers to R.A. 9184, known as the Government Procurement Reform Act.
Approved Budget for the Contract (ABC): Budget approved for contracts in various government sectors, including allowances for foreign-funded projects.
Bid: A signed proposal or offer from a bidder responding to procurement requirements.

Procurement by Electronic Means

PhilGEPS Role: The Philippine Government Electronic Procurement System (PhilGEPS) promotes transparency and efficiency in procurement, serving as a central information source.
Mandatory Use: All procuring entities must utilize PhilGEPS for common-use supplies to leverage bulk purchasing efficiencies.

Bids and Awards Committee (BAC) Composition

Local Government Units (LGUs): BAC for provinces, cities, and municipalities includes representatives from various local government offices and an end-user unit. The Chairperson should be at least a third-ranking permanent official.
Barangays: BAC composed of five to seven members from the Sangguniang Barangay; the Punong Barangay acts as the Local Chief Executive and designates the committee's leadership.

Additional Provisions Under IRR

Alternate Members: Heads of Procuring Entities (HoPE) may designate alternate BAC members with similar qualifications who attend meetings in the absence of original members.

Government Procurement Policy Board (GPPB)

Chairperson: Hon. Amenah F. Pangandaman, Secretary of the Department of Budget and Management.
Alternate Chairperson: Hon. Arsenio M. Balisacan, Secretary of the National Economic and Development Authority.
Members include secretaries from various departments such as Education, Energy, Finance, Health, Interior and Local Government, National Defense, Public Works and Highways, Science and Technology, Trade and Industry, and Transportation.
Dr. Fiorello R. Estuar serves as a Private Sector Representative on the board.

Implementing Rules and Regulations of Republic Act No. 9184

The updated document consists of several rules defining procurement processes for government entities.
The General Provisions outline policies, principles, and terminologies relevant to the procurement process.

Electronic Procurement

The Philippine Government Electronic Procurement System (PhilGEPS) functions as a single portal for all government procurement information.
Designed to enhance transparency and efficiency through standardized electronic processes.
All procuring entities are required to utilize PhilGEPS for procurement of common-use supplies, posting all procurement opportunities, and bidding results on its platform.

Centralized Registration

PhilGEPS maintains a centralized database for manufacturers, suppliers, contractors, and consultants.
Registration is valid for one year and must be kept current with updated information.
Applicants must provide a bank account number for payment facilitation and any information must be kept confidential.
Registration may be denied for misrepresented information or if the party is blacklisted.

Security and Integrity

PhilGEPS employs measures to protect the integrity of bid submissions through encryption and electronic signatures.
Confidentiality is upheld, ensuring no electronic documents are shared with third parties without prior notice.
An audit trail feature is integrated for online transactions allowing monitoring by the Commission on Audit (COA).

Competitive Bidding

All procurement activities must be executed through competitive bidding, with specific exceptions outlined in the rules.
A Bid and Awards Committee (BAC) is established in each procuring entity's head office to oversee the bidding process and enhance procedural standards.

Studying That Suits You

Use AI to generate personalized quizzes and flashcards to suit your learning preferences.

Description

This quiz covers the structure and members of the Government Procurement Policy Board (GPPB) in the Philippines. Learn about the roles of key officials such as the Chairperson and Alternate Chairperson as well as their departments. Test your understanding of government procurement policies and governance.