Report Writing - Lecture 2

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Questions and Answers

What percentage of the written report does the Summary represent?

  • 15%
  • 5%
  • 10% (correct)
  • 20%

What essential information is NOT included in the Conclusion of a report?

  • What has been introduced
  • A clear summary of findings
  • New recommendations (correct)
  • The achieved objectives

Which aspect of the report is clarified in the Introduction?

  • Reduction of previous studies
  • The background relevant to the topic (correct)
  • Detailed findings of the research
  • The summary of recommendations

In which section of the report is the scope covered in detail?

<p>Introduction (D)</p> Signup and view all the answers

How should the Recommendations be organized?

<p>In descending order of importance (A)</p> Signup and view all the answers

What is a crucial aspect of the Summary that contributes to its purpose?

<p>Important results and findings (B)</p> Signup and view all the answers

What type of numbering system is utilized in the report?

<p>Decimal numbering system (C)</p> Signup and view all the answers

What should not be included in the Recommendations section?

<p>Summary of findings (B)</p> Signup and view all the answers

What is the primary purpose of the front cover in a technical report?

<p>To identify the report and protect its content (A)</p> Signup and view all the answers

Which element must come first in any technical report?

<p>Title page (A)</p> Signup and view all the answers

What should be avoided when creating the title page of a technical report?

<p>Using ambiguous language (C)</p> Signup and view all the answers

What is included in the letter of transmittal of a technical report?

<p>The authority requesting the report and acknowledgments (B)</p> Signup and view all the answers

In the structure of a technical report, where would you include a summary of the research?

<p>In the summary/abstract section (A)</p> Signup and view all the answers

What kind of information is typically included in the recommendations section of a technical report?

<p>Suggested actions based on report findings (A)</p> Signup and view all the answers

Which of the following is NOT an essential component of the front cover?

<p>Summary of findings (A)</p> Signup and view all the answers

What does the acknowledgments section in a technical report typically recognize?

<p>Assistance received during research and data collection (B)</p> Signup and view all the answers

Flashcards

Technical Report Writing

A type of report used for technical information and details.

Report Objectives

Specific goals or targets of the report.

Target Audience

The group of readers the report is intended for.

Report Structure

The format and organization of the report.

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Front Cover

Initial page of a technical report, identifying the report.

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Title Page

Report's title page, with report details.

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Letter of Transmittal

Explanatory letter accompanying the report.

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Report Summary

Concise overview of the report's content.

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Report Summary Purpose

A concise overview of the report's key points, including the purpose, scope, methodology, findings, conclusion, and recommendations.

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Report Introduction Purpose

To establish the context and purpose of the report, explaining the problem, objectives, scope, previous studies, approach, and background.

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Report Context Chapters

Sections dedicated to discussing specific ideas or concepts related to the report's topic, providing in-depth information.

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Report Conclusion Goal

Summarizing the main points of the report, including the achieved objectives, key findings, and a clear summary of the content.

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Report Recommendation Importance

Suggestions based on the findings and conclusions, arranged in descending order of significance, with justification and honest opinions.

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Report Recommendation Purpose

To provide practical advice and guidance for future action, addressing both past observations and potential future steps.

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What is Decimal Numbering System (DNS)?

A hierarchical system used for organizing report sections, using numbers with decimal points to indicate sub-levels, ensuring a clear and logical structure.

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Why is DNS Used in Reports?

To create a visually appealing and easily navigable structure, allowing readers to quickly locate specific information, making the report clear and logical.

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Study Notes

Report Writing - Lecture 2

  • Course code: HUM215
  • Academic year: 2024-2025
  • Lecturer: Dr. Ahmed Abdelwahed

Defining Technical Report Writing

  • What is technical report writing? (Question)
  • Why is technical writing needed? (Question)
  • How to write a technical report? (Question)

How to Write a Technical Report

  • Defining objectives
  • Determining the audience/readers
  • Identifying the structure

Structure of Technical Report

  • Front cover
  • Title page
  • Letter of transmittal
  • Table of contents (list of figures and tables, acknowledgements)
  • Summary/abstract and keywords
  • Introduction
  • Report context
  • Conclusion
  • Recommendations
  • Bibliography/references
  • Appendices

1- Front Cover

  • The purpose of the front cover is to identify and protect the report.
  • It includes:
    • Logo/name of organization
    • Report title
    • Author title
    • Date of submission

2- Title Page

  • This is the first page of any technical report.
  • It should be concise and accurate.
  • It includes:
    • Sample effective title (10-15 words)
    • Not ambiguous
    • Capitalize each word
    • Author and author title
    • Person/organization requesting the report
    • Date of completion/submission
    • Supervisor details
    • Avoid abbreviations
    • Content on the title page is excluded from word count

3- Letter of Transmittal

  • Explains the authority requesting the report.
  • Summarizes or highlights key points.
  • Acknowledges assistance in research/data collecting

4- Table of Contents

  • Includes all points from summary to appendices, excluding the title page and table of contents.
  • Uses decimal numbering system (DNS).
  • Identifies each layer and page numbers.

5- Summary

  • Represents approximately 10% of the written report.
  • Clarifies:
    • Why (the purpose of the report)
    • Scope (what will be covered)
    • How (brief research methods)
    • What (major findings)
    • Brief conclusion and recommendations

6- Introduction

  • Clarifies:
    • Purpose of the report and the main problem studied.
    • How it differs from previous studies.
    • Objectives of the report.
    • Scope in detail (what will be covered).
    • Background relevant to the topic.

7- Report Context

  • May be divided into chapters discussing the main points of related ideas.

8- Conclusion

  • Clarifies what has been introduced.
  • States the achieved objectives.
  • Presents the findings.
  • Provides a clear summary, excluding new information.

9- Recommendations

  • Outlines recommendations in descending order of importance.
  • Based on the conclusions and includes what has been done.
  • Describes what should be done in the future, how, and when.

10- References/Bibliographies

  • Includes sources of information (graphs, tables, pictures, diagrams, facts, quotes).
  • Necessary when incorporating information from external sources.

11- Appendices

  • Contains supplementary materials (too detailed).
  • May include photographs, tables, etc.

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