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Questions and Answers
What percentage of the written report does the Summary represent?
What percentage of the written report does the Summary represent?
What essential information is NOT included in the Conclusion of a report?
What essential information is NOT included in the Conclusion of a report?
Which aspect of the report is clarified in the Introduction?
Which aspect of the report is clarified in the Introduction?
In which section of the report is the scope covered in detail?
In which section of the report is the scope covered in detail?
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How should the Recommendations be organized?
How should the Recommendations be organized?
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What is a crucial aspect of the Summary that contributes to its purpose?
What is a crucial aspect of the Summary that contributes to its purpose?
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What type of numbering system is utilized in the report?
What type of numbering system is utilized in the report?
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What should not be included in the Recommendations section?
What should not be included in the Recommendations section?
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What is the primary purpose of the front cover in a technical report?
What is the primary purpose of the front cover in a technical report?
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Which element must come first in any technical report?
Which element must come first in any technical report?
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What should be avoided when creating the title page of a technical report?
What should be avoided when creating the title page of a technical report?
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What is included in the letter of transmittal of a technical report?
What is included in the letter of transmittal of a technical report?
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In the structure of a technical report, where would you include a summary of the research?
In the structure of a technical report, where would you include a summary of the research?
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What kind of information is typically included in the recommendations section of a technical report?
What kind of information is typically included in the recommendations section of a technical report?
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Which of the following is NOT an essential component of the front cover?
Which of the following is NOT an essential component of the front cover?
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What does the acknowledgments section in a technical report typically recognize?
What does the acknowledgments section in a technical report typically recognize?
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Study Notes
Report Writing - Lecture 2
- Course code: HUM215
- Academic year: 2024-2025
- Lecturer: Dr. Ahmed Abdelwahed
Defining Technical Report Writing
- What is technical report writing? (Question)
- Why is technical writing needed? (Question)
- How to write a technical report? (Question)
How to Write a Technical Report
- Defining objectives
- Determining the audience/readers
- Identifying the structure
Structure of Technical Report
- Front cover
- Title page
- Letter of transmittal
- Table of contents (list of figures and tables, acknowledgements)
- Summary/abstract and keywords
- Introduction
- Report context
- Conclusion
- Recommendations
- Bibliography/references
- Appendices
1- Front Cover
- The purpose of the front cover is to identify and protect the report.
- It includes:
- Logo/name of organization
- Report title
- Author title
- Date of submission
2- Title Page
- This is the first page of any technical report.
- It should be concise and accurate.
- It includes:
- Sample effective title (10-15 words)
- Not ambiguous
- Capitalize each word
- Author and author title
- Person/organization requesting the report
- Date of completion/submission
- Supervisor details
- Avoid abbreviations
- Content on the title page is excluded from word count
3- Letter of Transmittal
- Explains the authority requesting the report.
- Summarizes or highlights key points.
- Acknowledges assistance in research/data collecting
4- Table of Contents
- Includes all points from summary to appendices, excluding the title page and table of contents.
- Uses decimal numbering system (DNS).
- Identifies each layer and page numbers.
5- Summary
- Represents approximately 10% of the written report.
- Clarifies:
- Why (the purpose of the report)
- Scope (what will be covered)
- How (brief research methods)
- What (major findings)
- Brief conclusion and recommendations
6- Introduction
- Clarifies:
- Purpose of the report and the main problem studied.
- How it differs from previous studies.
- Objectives of the report.
- Scope in detail (what will be covered).
- Background relevant to the topic.
7- Report Context
- May be divided into chapters discussing the main points of related ideas.
8- Conclusion
- Clarifies what has been introduced.
- States the achieved objectives.
- Presents the findings.
- Provides a clear summary, excluding new information.
9- Recommendations
- Outlines recommendations in descending order of importance.
- Based on the conclusions and includes what has been done.
- Describes what should be done in the future, how, and when.
10- References/Bibliographies
- Includes sources of information (graphs, tables, pictures, diagrams, facts, quotes).
- Necessary when incorporating information from external sources.
11- Appendices
- Contains supplementary materials (too detailed).
- May include photographs, tables, etc.
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Description
This quiz covers the essentials of technical report writing, including its definition, importance, and structure. You'll explore how to effectively identify objectives, audience, and necessary components of a well-structured report. Test your knowledge on creating comprehensive technical documents in the context of HUM215.
