Railways Pay & Use Toilets Policy Overview

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Questions and Answers

According to the policy, what is the primary division of the 'pay and use' system?

  • Construction of standard toilets and mobile toilets
  • Construction of toilets designed for men and women
  • Construction of deluxe toilets and general 'pay and use' toilets (correct)
  • Construction of toilets at stations and in trains

What is the maximum percentage of construction area that a bidder can use for advertising through sign boards?

  • 25%
  • 100%
  • 75% (correct)
  • 50%

What is the stipulated time frame for the completion of deluxe toilets from the date of the contract award?

  • Twelve months
  • Nine months
  • Six months (correct)
  • Three months

What is the minimum net worth required for a bidder to qualify for a deluxe toilet construction contract?

<p>Rs. 50 lakh (C)</p> Signup and view all the answers

In addition to a general cleaning schedule, which utility costs are borne by the service provider for deluxe toilets?

<p>Both electricity and water bills (A)</p> Signup and view all the answers

A station falls into category 'A'. According to the policy, what are the charges for using the bathroom and latrine in a pay and use deluxe toilet?

<p>Rs. 15 (B)</p> Signup and view all the answers

Which of the following is the standard agreement period for the operation of a 'pay and use' deluxe toilet?

<p>10 years (C)</p> Signup and view all the answers

If a 'pay and use' contract is awarded by a department other than the commercial department, which department should handle the cleaning contract for that station?

<p>The same department that awarded the 'pay and use' contract (D)</p> Signup and view all the answers

Under what model will the renovation and maintenance of existing toilets be carried out?

<p>PPP and ROMT (A)</p> Signup and view all the answers

What is the standard contract period for the integrated station cleaning contract based on the information?

<p>10 years (D)</p> Signup and view all the answers

Within what timeframe should the renovation work be completed?

<p>4 months (B)</p> Signup and view all the answers

What is the selection process for awarding the cleaning contract?

<p>Open Tender through ROMT (Single Packet System) (A)</p> Signup and view all the answers

If no bids are received through open tender, under which condition can the license be awarded?

<p>In consultation with the Finance Department and with the approval of DRM (A)</p> Signup and view all the answers

According to the text provided, what is the minimum net worth required for a bidder in categories A and B?

<p>Net worth should not be less than 7.5 lakhs for A &amp; 2.5 lakhs for B (B)</p> Signup and view all the answers

Who is responsible for maintaining the prescribed illumination level?

<p>The service provider (A)</p> Signup and view all the answers

For station class 'A1 & A,' what are the charges for using the bathroom latrine?

<p>Rs 15 (D)</p> Signup and view all the answers

What percentage of the total contract amount is required as Earnest Money Deposit (EMD)?

<p>25% (C)</p> Signup and view all the answers

Within how many days from the receipt of the Letter of Acceptance must the Security Deposit be made?

<p>15 days (D)</p> Signup and view all the answers

If a contractor fails to start work within 21 days after the Letter of Acceptance, what happens to the EMD?

<p>It is forfeited. (D)</p> Signup and view all the answers

Who is responsible for paying all types of Government taxes?

<p>The service provider. (A)</p> Signup and view all the answers

What is the validity period of the offer?

<p>90 days (D)</p> Signup and view all the answers

The Railway can cancel a contract by giving how much notice?

<p>One month's notice (D)</p> Signup and view all the answers

For a 'Pay & Use Type' Deluxe tender for A1 & A category, what is the price of the tender form?

<p>5000/- (C)</p> Signup and view all the answers

According to the document, what is a primary objective of providing parking facilities at railway stations?

<p>To offer a necessary amenity for travelers. (C)</p> Signup and view all the answers

For what duration can parking area allotments be awarded through quotations?

<p>Not exceeding six months. (A)</p> Signup and view all the answers

In which location can the allotment of parking area be awarded through an open tender system?

<p>At the NSG1 to NSG6 and SG1 to SG3 category stations. (C)</p> Signup and view all the answers

What form of security deposit can be accepted according to the eligibility criteria?

<p>Bank Guarantee, FDR, DD, or Cash (C)</p> Signup and view all the answers

When will the security deposit be released to the contractor?

<p>Only after 90 days of the contract expiry (A)</p> Signup and view all the answers

What is the minimum turnover requirement for NSG-3 category?

<p>Rs.25 lakhs (C)</p> Signup and view all the answers

What happens if a tender is withdrawn before the expiration of 90 days?

<p>The EMD will be forfeited (B)</p> Signup and view all the answers

What is the penal interest rate for delayed license fee payments?

<p>12% per annum (A)</p> Signup and view all the answers

What should be the minimum Earnest Money Deposit (EMD) for a contract with a reserved price of less than Rs. 5 lakh?

<p>10,000 (B)</p> Signup and view all the answers

What is the maximum percentage reduction allowed in reserved price after the third notification?

<p>10% (C)</p> Signup and view all the answers

What must be provided by the railway to the contractor for parking purposes?

<p>A fenced and leveled surface (B)</p> Signup and view all the answers

Which of the following is NOT included in calculating the expected earnings for stations?

<p>Licensee's bank credit history (D)</p> Signup and view all the answers

What happens to the EMD if the tenderer fails to remit the license fee or security deposit within the stipulated time?

<p>It is forfeited. (C)</p> Signup and view all the answers

How is the security deposit calculated for a contract awarded for three years?

<p>25% of annual license fees (A)</p> Signup and view all the answers

Which method of payment is NOT accepted for the Earnest Money Deposit (EMD)?

<p>Cheque (B)</p> Signup and view all the answers

What is the first step if no response is received after inviting tenders for the parking area?

<p>Initiate a second notification within a week. (A)</p> Signup and view all the answers

What is reduced from the total expected earnings from the parking area?

<p>Taxes and Service Charges (B)</p> Signup and view all the answers

What is the minimum security deposit a licensee must provide when awarded a contract based on quotation?

<p>25% of the license fee (B)</p> Signup and view all the answers

Which of the following statements accurately reflects the division of the 'pay and use' toilet policy?

<p>It is primarily separated into construction of deluxe toilets and general 'pay and use' toilets, with varying features. (A)</p> Signup and view all the answers

What is the role of the supervisor level committee in the context of deluxe toilet construction?

<p>To oversee the construction, including approvals, formed from multiple railway departments. (A)</p> Signup and view all the answers

A bidder is awarded a contract for a deluxe toilet. What mandatory requirements must be strictly adhered to?

<p>The bidder must use ISI-branded wiring and pipeline fittings and provide for both hot and cold water. (D)</p> Signup and view all the answers

What criteria must a bidder fulfill to be considered for a contract to build deluxe toilets?

<p>A minimum net worth of Rs. 50 lakh and at least 2 years of experience in the construction sector (D)</p> Signup and view all the answers

A station is classified as 'B'. What would be the charges for a person using both a bathroom and latrine in a deluxe 'pay and use' facility?

<p>Rs. 10 (A)</p> Signup and view all the answers

What specific arrangement, beyond separate facilities for men and women, is mandated in deluxe toilet construction?

<p>Specially designed toilets for disabled individuals. (A)</p> Signup and view all the answers

What is the standard agreement period for a contract to operate and maintain a deluxe 'pay and use' toilet?

<p>10 years (B)</p> Signup and view all the answers

When can a contract commence according to the stipulations?

<p>After submission of the Security Deposit contract. (C)</p> Signup and view all the answers

What is the consequence of a tenderer withdrawing their offer before the expiration of the offer validity or acceptance?

<p>The Earnest Money Deposit will be forfeited and a fresh tender initiated with a three year debarment. (B)</p> Signup and view all the answers

If a license fee payment is delayed from the prescribed date the first time, what happens?

<p>A notice of payment is issued with a 15 day grace period and subsequent charges. (A)</p> Signup and view all the answers

For a tender in the NSG-4 category, where the reserve price is greater than Rs. one lakh, what is the minimum turnover required?

<p>Rs. 20 lakhs (B)</p> Signup and view all the answers

How long is a tender offer considered valid from the date of receiving the tender?

<p>90 days (A)</p> Signup and view all the answers

If a 'pay and use' contract is awarded by a department other than the commercial department, which department is then responsible for awarding the station's cleaning contract?

<p>The same department that awarded the 'pay and use' contract (C)</p> Signup and view all the answers

According to the provided stipulations, what is the standard contract duration for the Integrated Station Cleaning Contract?

<p>10 years (A)</p> Signup and view all the answers

Which of the following best describes the selection process for awarding a cleaning contract from the provided text?

<p>Open tender based on a single packet system through ROMT (C)</p> Signup and view all the answers

If no responses are received through open tender, under what conditions can the license for the cleaning contract be awarded?

<p>In consultation with the Finance Department and with DRM approval (A)</p> Signup and view all the answers

What is the minimum net worth required for a bidder in categories 'A' and 'B', according to the provided criteria, when no response is received through open tender?

<p>Category A: 7.5 lakhs; Category B: 2.5 lakhs (A)</p> Signup and view all the answers

For stations classified as 'B', what are the prescribed charges for using the bathroom latrine and urinal respectively?

<p>10/- and Free (B)</p> Signup and view all the answers

Who is primarily responsible for the installation and maintenance of the electricity and water systems as part of a 'pay and use' contract?

<p>The service provider (D)</p> Signup and view all the answers

How often should septic tank cleaning, sewerage system maintenance, white wash, mechanized grinding, and polishing be carried out?

<p>Annually (C)</p> Signup and view all the answers

According to the content, what is the maximum time period stipulated for the completion of the renovation work?

<p>4 months (B)</p> Signup and view all the answers

In the event that no responses are received for two consecutive notifications for a parking area tender, what is the maximum percentage by which the reserved price can be reduced for the third notification?

<p>10% (D)</p> Signup and view all the answers

Which of the following is a valid method for payment of the Earnest Money Deposit (EMD)?

<p>Demand Draft in favor of Sr. DFM (C)</p> Signup and view all the answers

What is the primary factor considered when determining the security deposit for a contract awarded for 3 years?

<p>25% of annual license fees (C)</p> Signup and view all the answers

What is the minimum Earnest Money Deposit (EMD) amount for a contract if the reserved price is less than Rs. 5 lakh?

<p>Rs 10000 (B)</p> Signup and view all the answers

Which factor is NOT explicitly listed as a parameter for assessing the expected earnings for parking facilities at railway stations?

<p>Operating costs of the contractor (C)</p> Signup and view all the answers

Within what time frame from the Letter of Acceptance (LOA) must the service provider furnish the security deposit if the contract is awarded for a period of 3 yearrs?

<p>Within 21 days from LOA or within a week from confirmation of work, whichever is later (A)</p> Signup and view all the answers

What is the effect on the EMD if the selected tenderer fails to remit the required license fee within the stipulated time?

<p>It will be forfeited (D)</p> Signup and view all the answers

After initiation of the parking area allotment process is done, what is the permissible time frame to issue the second notification if no response is received for the initial tender?

<p>Within a week (B)</p> Signup and view all the answers

If a parking contract is awarded based on a quotation, what is the refund policy for the security deposit?

<p>Refundable after expiry of one month of contract (C)</p> Signup and view all the answers

Which of the following is a responsibility of the Railway regarding parking area for contractors at HG1 to HG3 category stations?

<p>Provide a well demarcated, fenced, and leveled surface for parking (B)</p> Signup and view all the answers

If a contractor's work commencement is delayed beyond the stipulated 21 days, which aspect of the agreement is immediately affected?

<p>The Earnest Money Deposit (EMD) is forfeited. (C)</p> Signup and view all the answers

What is the primary method by which parking area allotments are awarded at major railway stations (NSG1 to NSG6 & SG1 to SG3) for long term contracts?

<p>Exclusively through an open tender system utilizing a single packet system. (B)</p> Signup and view all the answers

What is the validity period of an offer made by a service provider regarding a railway parking area contract?

<p>90 days from the date of submission. (A)</p> Signup and view all the answers

In the event that a service provider is contracted, what singular obligation are they directly responsible for concerning government taxes?

<p>To pay all applicable Central, State, and local taxes. (C)</p> Signup and view all the answers

What percentage of the annual license fee is required as a security deposit for the parking contract?

<p>25% of the annual license fee. (D)</p> Signup and view all the answers

For a 'Pay & Use Type' tender for category 'B', what is the cost of the tender form for a Deluxe offering?

<p>$3000$ (B)</p> Signup and view all the answers

How may the railway administration exercise its right to terminate an existing parking contract with a service provider?

<p>By providing a one month written notice. (D)</p> Signup and view all the answers

Which of the following best describes the context for the provision of parking facilities at railway stations?

<p>An essential amenity that can be provided by the railway or outsourced to other providers. (A)</p> Signup and view all the answers

What is the stipulated time frame within which the security deposit must be submitted from the moment a Letter of Acceptance is received?

<p>15 days (A)</p> Signup and view all the answers

Which of the options below correctly describes the acceptable methods for remitting the Earnest Money Deposit (EMD)?

<p>Payment is only admissible in the form of demand drafts (DD) or money receipts (MR). (C)</p> Signup and view all the answers

Flashcards

Pay & Use Toilets Policy

A policy aimed at improving cleanliness at railway stations and trains, with a focus on "pay and use" toilets for passengers.

Deluxe Toilet Construction

A type of toilet facility constructed under a public-private partnership model where the private partner builds and operates the facility before transferring it back to the Railways.

BOT (Built, Operate, and Transfer)

An agreement where the private partner builds, operates, and then transfers the asset to the Railways.

Deluxe Toilet Construction Committee

A committee responsible for overseeing the construction of deluxe toilets. It includes representatives from various departments such as commercial, engineering, and electrical.

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Advertising Rights

The right granted to the private partner to advertise their brands or products within the Deluxe Toilet facility, with a limited area restriction.

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General "Pay & Use" Toilets Policy

The regulations and guidelines surrounding the construction and operation of regular "pay and use" toilets at railway stations, separate from the deluxe toilet program.

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Bidder Eligibility Criteria

A set of criteria specifying the financial and experience requirements for companies bidding to construct and operate deluxe toilets.

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Earnest Money Deposit (EMD)

A payment made by a contractor to ensure they fulfill the contract terms. It is forfeited if the contractor fails to start the work within the specified time frame.

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Security Deposit

An amount deposited by the contractor to cover potential damages caused by their operations, ensuring financial responsibility.

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Start Date

The time period within which the contractor is obligated to begin work after receiving the Letter of Acceptance.

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Tax Liability

The contractor is solely responsible for paying all applicable taxes related to their services, including central, state, and local levies.

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Validity of Offer

The duration for which a tender offer remains valid and binding, allowing time for evaluation and acceptance.

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Right to Reject Tender

This clause empowers the railway administration to reject any or all bids without providing an explanation.

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Termination of Contract

The railway reserves the right to terminate the contract by giving a one-month written notice to the contractor.

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Arbitration

A method for resolving disputes that arise from the contract, providing an impartial process for settling disagreements.

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Extension of Contract

The railway administration may extend the contract duration based on specific circumstances and agreement with the contractor.

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Parking Policy

This outlines the objective, anticipated earnings, and procedures for granting parking area permits at railway stations.

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Renovation & Maintenance of Toilets

The renovation and maintenance of existing toilets are handled through a Public-Private Partnership (PPP) model, specifically using the Renovate Operate & Maintain and Transfer (ROMT) framework.

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Contract Period

A contract period of 10 years is set for managing and maintaining 'pay-and-use' toilet facilities at railway stations.

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Selection Process

To ensure fairness, 'pay and use' toilet contracts are awarded through an open tender process, using a single-packet system, based on the ROMT model.

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Toilet Charges

The price for using a 'pay and use' toilet varies based on the station class. For example, A1 and A stations have a 15-rupee charge for bathroom latrines, while D&E stations have a 5-rupee charge.

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Utilities Responsibility

The service provider is responsible for installing and maintaining the water and electricity systems at the 'pay and use' toilets. They also need to pay the water and electricity charges based on the station category.

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Cleaning & Maintenance Schedule

The cleaning and maintenance schedule for 'pay and use' toilets must be followed strictly.

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Repair & Maintenance

Prompt repairs are required for any issues with electrical fittings, cracks, sanitary fittings, drainage systems, and signage at 'pay and use' toilets.

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Annual Maintenance

Annual maintenance tasks like septic tank cleaning, sewerage system maintenance, whitewash, mechanized grinding, and polishing are part of the 'pay and use' toilet contract.

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Starting a contract for deluxe toilets

Starting a contract for constructing toilets requires the submission of a security deposit contract.

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Security Deposit Payment Options

The security deposit can be paid in the form of a bank guarantee, fixed deposit receipt, demand draft, or cash.

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Security Deposit Release

The security deposit is released only after the project is completed, and the railway area is handed over by the contractor.

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Security Deposit Refund Timeframe

The security deposit is returned within 90 days after the project is complete, after deducting any outstanding payments.

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Anticipated Expected Earnings (Reserve Price)

The estimated income generated from the parking area. It's based on factors like user numbers, passenger frequency, parking types, and charges at similar locations.

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Forfeiture of EMD

The condition where the EMD is lost by the bidder if they fail to pay the license fee or security deposit within the given time frame.

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Reduction in Reserved Price

The process of reducing the anticipated earnings (reserve price) if no bids are received. It happens in stages, with a maximum decrease of 10%.

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Allotment of Additional Area

The process of allocating additional parking area to the parking contractor after the initial contract has been awarded.

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License Fee

A payment made by the parking contractor to the Railways for the right to operate parking services on railway property. It can be calculated based on a per-vehicle or per-time period basis.

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Parking Types

The different types of parking arrangements offered, such as hourly, daily, or monthly passes. This influences the pricing structure.

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Number of Users

The number of people using the railway station. This significantly influences the potential revenue from parking.

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Patronage of Daily/MST Passengers

The regular pattern of passengers using the railway station. This helps estimate parking demand for different time periods.

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"Pay and Use" Toilets Policy

The "pay and use" policy aims to improve cleanliness at railway stations and trains, with a primary focus on providing 'pay and use' toilets for passengers.

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Advertising Rights for Deluxe Toilets

Bidders constructing deluxe toilets have the right to advertise on up to 75% of the construction area using glow signboards or similar signage.

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General "Pay and Use" Toilets Policy

The policy outlines regulations for general 'pay and use' toilets at railway stations, separate from the deluxe toilet program. These toilets are typically simpler and have a separate, less strict set of guidelines.

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Bidder Eligibility Criteria for Deluxe Toilets

Companies bidding to build and operate deluxe toilets must meet specific financial and experience requirements. They must have a net worth of at least Rs. 50 lakh and at least 2 years of experience in the construction sector.

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Utility Bills for Deluxe Toilets

Electricity and water bills related to deluxe toilet facilities are the responsibility of the service provider (the company operating the facility).

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Security Deposit Contract Submission

Submitting this contract is essential for commencing work on a Deluxe Toilet project.

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What is a Security Deposit?

This deposit assures financial responsibility for potential damage during the project. It can be paid via Bank Guarantee, FDR, DD, or Cash.

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When is the Security Deposit Released?

The security deposit is only returned after successful completion of the project and handover of the railway premises to the contractor.

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When is the Security Deposit Refunded?

Within 90 days after project completion, the Security Deposit will be refunded, minus any outstanding dues.

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What are the Eligibility Criteria for a License?

This clause outlines the required turnover and experience for various license categories based on the reserve price of the project.

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Integrated Station Cleaning Contract

The agreement for cleaning and maintenance of "pay and use" toilets at railway stations, covering aspects like contract duration, charges, and selection process.

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Open Tender

A method of awarding contracts where interested parties submit bids, and the best one is chosen based on predefined criteria.

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ROMT (Renovate, Operate & Maintain and Transfer)

A specific type of public-private partnership where the private partner undertakes the renovation, operation, and maintenance of an asset, before eventually transferring it back to the government.

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Net Worth Requirements

The minimum financial worth required for companies to be eligible to bid for the cleaning contract, depending on the station class.

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Electricity/Water System Responsibility

The service provider is responsible for setting up and maintaining the water and electricity systems for the "pay and use" toilets.

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Annual Maintenance Tasks

Annual maintenance tasks such as septic tank cleaning, whitewashing, and polishing are a part of the contract.

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EMD Adjustment

The amount of security deposit deposited by the contractor can be adjusted or used towards the license fee or as a security deposit for a future contract.

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Study Notes

Pay & Use Toilets Policy

  • Railways is committed to maintaining cleanliness at stations and trains for passenger comfort.
  • The "pay and use" policy has two parts: construction of deluxe toilets and general pay-and-use toilets.
  • Deluxe toilet construction uses PPP/BOT (Built, Operate, and Transfer) models.
  • A committee consisting of Commercial, Engineering, Electrical, and Station Manager is formed for deluxe toilet construction, approved by the DRM.
  • Construction is done through a single packet system.
  • Deluxe toilets must be ready within 6 months of contract award.
  • Advertisment is allowed on 75% of the construction area.
  • Electrical wiring and pipelines must conform to ISI standards (hot/cold water availability).
  • Disabled-friendly toilets are part of the design.
  • Toilets have exhaust fans, separate water storage, and hand wash areas.

Deluxe Toilet Charges

  • Charges vary by station class (A1/A, B, C).
  • A1&A class stations charge 15/- for bathroom and latrine, 5/- for latrine and 1/- for urinal.
  • Charges and details are listed in a table format on page one; B class stations charge 10/- for bathroom and 5/- for latrine, while C class stations charge 15/- for bathroom and 5/- for latrine.
  • Electricity and water bills are the responsibility of the service provider.

General Pay and Use Toilets

  • These fall under the Integrated Station Cleaning Contract.
  • Policy guidelines are included for these toilets.

Contract Details

  • The contract period is 10 years.
  • Renovation/maintenance (or other forms of service provision) is based on PPP or ROMT models.
  • Renovation should be completed within 4 months.
  • Selection is via an open tender (Single Packet System).

Net Worth Requirements

  • Minimum net worth requirements for bidders vary according to station class.
  • Net worth should not be less than 15 lakhs for Class A, 7.5 lakhs for Class B, and 2.5 lakhs for Class C, and 7.5 lakhs for Mumbai and 1 lakh for Pune. Further details are listed.

Additional Notes

  • Bidders should have at least two years of experience in construction.
  • Cleaning is conducted within specified time frames.
  • Railway can cancel contract with one month's notice.
  • 25% of the contract amount is the EMD (Earnest Money Deposit). This is refundable if successful or forfeited otherwise or if no work is done within 21 days after the Letter of Acceptance. EMD should be a Demand Draft (DD) or Marketable Security (MR).
  • Security Deposit (25% of the annual license fee) is due within 15 days of accepting the letter of acceptance.
  • All taxes are the responsibility of the service provider.
  • Appropriate complaint/suggestion register is to be maintained.

Parking Policy

  • Parking is an important amenity, with options for outsourcing or in-house management.
  • A single packet system is used for parking lot allotments
  • Parking areas will be awarded through open tender.
  • Parking rates are in multiples of Rs. 5. Hourly charges are set.
  • Monthly parking rates are separate- There are different areas to have separate rates.
  • Vehicles parked for more than 24 hours (except for MST users) require notification to GRP/RPF.
  • Separate parking for railway employees is provided if possible
  • This contract also exists for 3 years, with option to renew.
  • Minimum and maximum time limits apply for the bidding process.
  • A proper survey is to be carried out on the rates given by the nearby area.
  • EMD is required, with guidelines on how much it must be and when it is required.

Extension of Contract

  • Extending the contract is generally avoided and handled with advance planning.
  • A maximum extension of 3 months is possible in unusual situations.

Tender Submission

  • The tender form must contain all necessary EMD receipts and forms that are filled out correctly.

Validity of Offer and License

  • Tenders have a validity period of 90 days.
  • Reserved price should be included if it is more than a lakh.
  • Railway has the right to extend or reject tenders at any time.

Penalties

  • Penalties may be levied due to breaches and improper conduct.
  • Different penalties may be levied based on the severity of the issue.
  • Penalties for breaches can range from Rs. 5,000/- to Rs. 25,000/- to Rs 15,000 depending on who is carrying out the inspection or oversight (ACM/DCM/Sr. DCM).

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