Podcast
Questions and Answers
What should be done with consignments marked for the out-agency but without connected documentation?
What should be done with consignments marked for the out-agency but without connected documentation?
- They should be destroyed.
- They should be returned to the sender.
- They should be entered in Appendix XXVI/B. (correct)
- They should be held until the documents arrive.
What responsibility does the out-agent have regarding wharfage charges?
What responsibility does the out-agent have regarding wharfage charges?
- They must collect wharfage charges only on parcels.
- They are responsible for collecting wharfage charges after the free time expires. (correct)
- They are not responsible for collecting wharfage charges.
- They should remit wharfage charges to the sender.
How should out-agency charges be treated on documents like luggage tickets and invoices?
How should out-agency charges be treated on documents like luggage tickets and invoices?
- They should be shown separately. (correct)
- They should be included in the total charges without separate listing.
- They should be listed as donations.
- They should not be documented at all.
What kind of traffic must be accounted for by the out-agents?
What kind of traffic must be accounted for by the out-agents?
What must the out-agent obtain against luggage tickets issued without received packages?
What must the out-agent obtain against luggage tickets issued without received packages?
What is the proper procedure for remitting daily collections by the out-agent?
What is the proper procedure for remitting daily collections by the out-agent?
What is an essential aspect of the out-agent’s responsibility related to fares and freight?
What is an essential aspect of the out-agent’s responsibility related to fares and freight?
What must be collected by the contractor to ensure delivery of the consignment to the sender?
What must be collected by the contractor to ensure delivery of the consignment to the sender?
What document should the contractor provide if the consignor requests a receipt for the amount paid?
What document should the contractor provide if the consignor requests a receipt for the amount paid?
Which entity is responsible for monitoring the return of provisional receipts collected by the contractor?
Which entity is responsible for monitoring the return of provisional receipts collected by the contractor?
In cases where collection charges are involved, how should they be handled?
In cases where collection charges are involved, how should they be handled?
What should be done if there is an emission of provisional receipts reported by the contractor?
What should be done if there is an emission of provisional receipts reported by the contractor?
What information is published in the local tariffs issued by individual railway administrations?
What information is published in the local tariffs issued by individual railway administrations?
What must be included in the agreement when a contractor is appointed for a city booking agency?
What must be included in the agreement when a contractor is appointed for a city booking agency?
Who should receive a copy of the agreement made with the contractor for a city booking agency?
Who should receive a copy of the agreement made with the contractor for a city booking agency?
What additional responsibilities do the station staff have concerning the city booking office agreement?
What additional responsibilities do the station staff have concerning the city booking office agreement?
What procedures must the city booking agencies follow in terms of financial transactions?
What procedures must the city booking agencies follow in terms of financial transactions?
Who is authorized to inspect the books and accounts of city booking agencies?
Who is authorized to inspect the books and accounts of city booking agencies?
What is one of the duties of inspecting officials at a city booking agency?
What is one of the duties of inspecting officials at a city booking agency?
What should an out-agency/city booking agency do regarding its operational efficiency?
What should an out-agency/city booking agency do regarding its operational efficiency?
What happens if a city booking agency does not comply with its operational agreement?
What happens if a city booking agency does not comply with its operational agreement?
What type of traffic is managed by city booking agencies?
What type of traffic is managed by city booking agencies?
What actions should an out-agent take upon receiving credit notes and vouchers?
What actions should an out-agent take upon receiving credit notes and vouchers?
Who is authorized to grant refunds for freight at the out-agency?
Who is authorized to grant refunds for freight at the out-agency?
What must the out-agent do with monthly returns related to traffic?
What must the out-agent do with monthly returns related to traffic?
How should inward passenger tickets be handled by the out-agent?
How should inward passenger tickets be handled by the out-agent?
What is the proper procedure for payment of out-agency charges?
What is the proper procedure for payment of out-agency charges?
In case of refunds not allowed at delivery, what should out-agents do?
In case of refunds not allowed at delivery, what should out-agents do?
What should be done with collected tickets from the out-agency?
What should be done with collected tickets from the out-agency?
How are undercharges handled by the out-agent?
How are undercharges handled by the out-agent?
Which of the following is required from the out-agent regarding documentation?
Which of the following is required from the out-agent regarding documentation?
What form should the contractor use to prepare monthly bills for wharfage charges?
What form should the contractor use to prepare monthly bills for wharfage charges?
What must be deducted from the total amount of the bill before submission to the Frame Accounts Office?
What must be deducted from the total amount of the bill before submission to the Frame Accounts Office?
How should the contractor prepare bills for wharfage charges on local and through traffic?
How should the contractor prepare bills for wharfage charges on local and through traffic?
What happens to the original copy of each bill after submission to the Traffic Accounts Office?
What happens to the original copy of each bill after submission to the Traffic Accounts Office?
What will Traffic Accounts Office prepare if bills are not required from the out-agent?
What will Traffic Accounts Office prepare if bills are not required from the out-agent?
What is the role of city booking offices in relation to passenger traffic?
What is the role of city booking offices in relation to passenger traffic?
What type of agency is a city booking agency?
What type of agency is a city booking agency?
What does the Traffic Accounts Office do with the duplicate of the bill?
What does the Traffic Accounts Office do with the duplicate of the bill?
Which of the following is NOT provided by city booking offices regarding passenger traffic?
Which of the following is NOT provided by city booking offices regarding passenger traffic?
What should overcharges detected in the recovery of wharfage be treated as?
What should overcharges detected in the recovery of wharfage be treated as?
Which traffic can be booked from out-agencies to other out-agencies?
Which traffic can be booked from out-agencies to other out-agencies?
What should the out-agent do with the booking documents when transferring consignments to the serving station?
What should the out-agent do with the booking documents when transferring consignments to the serving station?
When booking traffic from railway stations to out-agencies, which document is NOT used?
When booking traffic from railway stations to out-agencies, which document is NOT used?
How should the out-agency be treated in terms of railway traffic procedures?
How should the out-agency be treated in terms of railway traffic procedures?
What procedure must be followed when receiving packages from an out-agency at the serving station?
What procedure must be followed when receiving packages from an out-agency at the serving station?
What are the out-agencies required to use concerning tickets and forms?
What are the out-agencies required to use concerning tickets and forms?
What happens if an out-agency tries to book traffic to a station it serves?
What happens if an out-agency tries to book traffic to a station it serves?
What is the primary responsibility of the Station Master concerning the collection services operated by contractors?
What is the primary responsibility of the Station Master concerning the collection services operated by contractors?
What should a contractor do each morning before accepting packages for booking?
What should a contractor do each morning before accepting packages for booking?
What document must a contractor issue for parcels delivered to them by senders?
What document must a contractor issue for parcels delivered to them by senders?
What responsibility does the contractor hold if a restricted package is mistakenly accepted for booking?
What responsibility does the contractor hold if a restricted package is mistakenly accepted for booking?
What form of record is the contractor required to maintain for parcels delivered to them?
What form of record is the contractor required to maintain for parcels delivered to them?
Who is responsible for dealing with claims for refunds not allowed at the time of delivery?
Who is responsible for dealing with claims for refunds not allowed at the time of delivery?
What is required to be prepared by the out-agent regarding passenger and goods traffic?
What is required to be prepared by the out-agent regarding passenger and goods traffic?
How should inward passenger tickets be processed by the out-agent?
How should inward passenger tickets be processed by the out-agent?
What ensures the payment of the out-agency charges for the road journey?
What ensures the payment of the out-agency charges for the road journey?
What happens to the collected tickets from the out-agency?
What happens to the collected tickets from the out-agency?
In which manner should the out-agent prepare the returns?
In which manner should the out-agent prepare the returns?
When an out-agent collects tickets that are deemed incorrect, how should they be treated?
When an out-agent collects tickets that are deemed incorrect, how should they be treated?
What should happen to the balances and returns prepared by the out-agent?
What should happen to the balances and returns prepared by the out-agent?
What information is typically included in the local tariffs published by railway administrations?
What information is typically included in the local tariffs published by railway administrations?
What should happen if a contractor is appointed to manage a city booking agency?
What should happen if a contractor is appointed to manage a city booking agency?
Which entities are permitted to inspect the books and accounts of city booking agencies?
Which entities are permitted to inspect the books and accounts of city booking agencies?
What should the contractor do with the overcharges detected during internal checks?
What should the contractor do with the overcharges detected during internal checks?
What happens to the 'duplicate' copy of each bill after it is submitted to the Traffic Accounts Office?
What happens to the 'duplicate' copy of each bill after it is submitted to the Traffic Accounts Office?
What is expected of out-agents during the inspections conducted by railway officials?
What is expected of out-agents during the inspections conducted by railway officials?
What actions should the Station Master at the serving station take regarding the agreement with the contractor?
What actions should the Station Master at the serving station take regarding the agreement with the contractor?
How are charges for wharfage and traffic accounted in the billing process?
How are charges for wharfage and traffic accounted in the billing process?
What must be included in the operational standards enforced upon city booking agencies?
What must be included in the operational standards enforced upon city booking agencies?
What is the primary purpose of the out-agency Division Sheets prepared by the Traffic Accounts Office?
What is the primary purpose of the out-agency Division Sheets prepared by the Traffic Accounts Office?
What might result if a city booking agency does not adhere to its operational agreement?
What might result if a city booking agency does not adhere to its operational agreement?
Which of the following statements regarding city booking offices is incorrect?
Which of the following statements regarding city booking offices is incorrect?
What must be included when the contractor submits a bill to the Frame Accounts Office?
What must be included when the contractor submits a bill to the Frame Accounts Office?
If additional returns are necessary for city booking agencies, what guidelines must they follow?
If additional returns are necessary for city booking agencies, what guidelines must they follow?
What should the out-agent do when no bills are required based on the agreement with the Traffic Accounts Office?
What should the out-agent do when no bills are required based on the agreement with the Traffic Accounts Office?
What criteria must inspecting officials check during their evaluations of out-agencies and city booking agencies?
What criteria must inspecting officials check during their evaluations of out-agencies and city booking agencies?
What is the status of refunds for freight at the out-agency?
What is the status of refunds for freight at the out-agency?
What is the primary responsibility of a contractor operating a city booking agency?
What is the primary responsibility of a contractor operating a city booking agency?
What must the contractor ensure when preparing the monthly wharfage bills?
What must the contractor ensure when preparing the monthly wharfage bills?
In what manner should the contractor prepare the bills for goods and parcels traffic?
In what manner should the contractor prepare the bills for goods and parcels traffic?
Flashcards
Out-agent responsibilities
Out-agent responsibilities
Out-agents are responsible for receiving consignments, luggage tickets, waybills, and invoices for traffic booked to their agency, even if the physical packages aren't yet received. They're also responsible for collecting wharfage charges and passenger fares, freight, and other charges.
Unreceived packages
Unreceived packages
Packages for an out-agency, but with missing booking documents (e.g., tickets, waybills), must be recorded.
Wharfage charges
Wharfage charges
Fees for using a wharf (a loading dock). Out-agents are responsible for these charges after a certain free time.
Out-agency charges
Out-agency charges
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Accounting for out-agency traffic
Accounting for out-agency traffic
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Remittance Procedures
Remittance Procedures
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Passenger fares and other charges
Passenger fares and other charges
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Out-agency refund authority
Out-agency refund authority
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Out-agent's returns
Out-agent's returns
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Inward passenger tickets
Inward passenger tickets
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Out-agency charges payment
Out-agency charges payment
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Credit notes routing
Credit notes routing
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Treasury remittance note
Treasury remittance note
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Return bundles segregation
Return bundles segregation
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Serving Station role
Serving Station role
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Out-Agency Freight Restrictions
Out-Agency Freight Restrictions
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Railway Receipt
Railway Receipt
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Provisional Receipt
Provisional Receipt
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Freight Collection Service
Freight Collection Service
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Consignment Handling
Consignment Handling
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Wharfage Charges Bills
Wharfage Charges Bills
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Refunds
Refunds
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Internal Check Overcharges
Internal Check Overcharges
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Bill Submission
Bill Submission
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Payment Arrangement
Payment Arrangement
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Bill Retention
Bill Retention
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Division Sheets
Division Sheets
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City Booking Office
City Booking Office
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Outward Passenger Bookings
Outward Passenger Bookings
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Inward Passenger Bookings
Inward Passenger Bookings
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City booking agency function
City booking agency function
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Traffic handled by city booking agencies
Traffic handled by city booking agencies
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City booking agency agreements
City booking agency agreements
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Inspection of city booking agencies
Inspection of city booking agencies
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City booking agency charges
City booking agency charges
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City booking agency records
City booking agency records
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City booking agency cash handling
City booking agency cash handling
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City booking agency staff training
City booking agency staff training
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City booking agency rules compliance
City booking agency rules compliance
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City booking agency communication
City booking agency communication
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Out-agency booking
Out-agency booking
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Out-agency documentation
Out-agency documentation
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Booking to out-agencies
Booking to out-agencies
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Out-agency transfer
Out-agency transfer
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Out-agency role
Out-agency role
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Out-agency booking restrictions
Out-agency booking restrictions
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Out-agency handling
Out-agency handling
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What are out-agents authorized to refund?
What are out-agents authorized to refund?
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How are out-agency returns submitted?
How are out-agency returns submitted?
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What happens to inward passenger tickets?
What happens to inward passenger tickets?
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Where are credit notes sent?
Where are credit notes sent?
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What are out-agency charges based on?
What are out-agency charges based on?
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How are out-agency returns delivered?
How are out-agency returns delivered?
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What are the responsibilities of a serving station?
What are the responsibilities of a serving station?
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What are the roles of out-agents?
What are the roles of out-agents?
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What are the restrictions on out-agency refund approvals?
What are the restrictions on out-agency refund approvals?
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Collection Services Contractor
Collection Services Contractor
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What does the Station Master ensure regarding Out-Agents?
What does the Station Master ensure regarding Out-Agents?
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What does the Contractor consult the Station Master about?
What does the Contractor consult the Station Master about?
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What happens if the contractor accepts a restricted package?
What happens if the contractor accepts a restricted package?
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City Booking Agency
City Booking Agency
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What traffic do city booking agencies handle?
What traffic do city booking agencies handle?
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What are the additional charges levied by city booking agencies?
What are the additional charges levied by city booking agencies?
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What is the role of the serving station in relation to city booking agencies?
What is the role of the serving station in relation to city booking agencies?
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Refunds in Wharfage Bills
Refunds in Wharfage Bills
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Submitting Wharfage Bills
Submitting Wharfage Bills
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Payment for Wharfage Bills
Payment for Wharfage Bills
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Keeping the Wharfage Bills
Keeping the Wharfage Bills
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City Booking Offices (CBO)
City Booking Offices (CBO)
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CBO and Road Transport
CBO and Road Transport
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CBO's Role
CBO's Role
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CBO and Inward Traffic
CBO and Inward Traffic
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Study Notes
Out-Agencies, City Booking Offices, and Other Ancillary Services
- Out-agency: An office outside a railway station facilitating bookings for traffic between that place and railway stations, coordinating with the railway transporting the traffic.
- List of Out-agencies: Published in local tariffs, detailing agency locations, served railway stations, rates, luggage allowances, goods/parcel traffic specifics, and contractor information (if applicable).
- Out-agency Working: Usually managed by contractors contracted with the railways, arranging necessary road transport. Departmental operation involves a contractor for road transport. Station Master receives an agreement copy. Station staff records relevant agreement provisions. Commercial station working rules apply to out-agencies, unless otherwise stated.
- Booking of Traffic from an Out-agency: Bookings for passengers, luggage, parcels, and goods are made directly to destination stations, including out-agencies capable. Traffic is not booked to the serving station or another out-agency via the same station.
- Usage of Railway Station Forms: Out-agencies must use prescribed railway station tickets, waybills, invoices, and other documents. This includes standards for indent, checking, keeping, and utilizing documents.
- Booking of Traffic to Out-agencies: Traffic from railway stations to out-agencies is booked with luggage tickets, parcel waybills, and invoices, following station procedures. No traffic booking from serving station to the same out-agency.
- Transfer of Consignments: Outward luggage, parcels, and goods are handed over to the serving railway station staff with a list (Form Appendix XXVI/A). Station staff checks the list against packages and supporting documents, and returns a completed copy.
- Out-agency Charges: Charges for transporting luggage, parcels, or goods to/from the out-agency are separately listed on documents.
- Collection of Wharfage: Out-agents collect wharfage dues at local tariff rates for goods/parcels delivered after the free time period.
- Responsibility for Traffic Booking: Out-agents are responsible for accurate fare and freight collection and other charges, as per rules for railway stations.
- Cash and Voucher Remittance: Out-agencies remit the day's collected cash to the designated cash office, following established railway procedures.
- Refunds and Claims: Refunds should only follow specific freight allowance regulations of the office, and all other claims should be forwarded to the Chief Commercial Superintendent.
- Returns, Ticket, and Related Documents Submission: Out-agents prepare monthly returns and balance sheets, adhering to station procedures, sealing documents by type (Coaching, Goods). Tickets from passengers at the out-agency are checked and dealt with similarly to other stations.
- Out-agency Bills: Monthly bills relating to transport charges are submitted with specific forms (Com 0-1 Rev, Com/O-2 Rev etc.).
City Booking Offices and Agencies
- City Booking Offices/Agencies: These office locations facilitate booking traffic directly to and from a city. Typically do not handle inward passenger traffic from the city booking office/agency.
- Services and Location Information: Details of services provided by city booking offices/agencies are listed in local tariffs along with any extra charges. Agreements with contractors may exist.
- Inspection: Railway officials can inspect the books and accounts of city booking offices/agencies to ensure compliance with rules.
- Collection Services: Packages are collected from premises within the city limits for delivery by contracted services. Includes issuing of provisional receipts.
Other Service Details
- Wharfage Charges: Wharfage charges are retained by the railway administration unless otherwise specified. This may include bills for wharfage charges with details of traffic type and location.
- Various Summaries: Summaries for goods forwarded/received (local/through) to or from railways are crucial. Forms like Com./G-2 & 4 Rev and Com.G-11 Rev are employed.
- Out-Agency Division Sheets: Division Sheets are created in the absence of regular billing. These sheets list dues for each individual item and process paid payments from contractors.
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Description
Explore the role of out-agencies in railway operations, including booking procedures and operational management. This quiz covers the specifics of how bookings for passengers, luggage, and goods are facilitated through out-agencies. Test your knowledge on the coordination between out-agencies and railway stations, and the rules governing bookings.