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Questions and Answers
What information is required to be filled in by the issuer of materials?
What information is required to be filled in by the issuer of materials?
Which signature is necessary on the documentation after the materials have been verified?
Which signature is necessary on the documentation after the materials have been verified?
What must be certified regarding the delivery of goods?
What must be certified regarding the delivery of goods?
Which item is NOT mentioned as part of the documentation process for material sales?
Which item is NOT mentioned as part of the documentation process for material sales?
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What is the purpose of forwarding the completed document to the Controller of Stores?
What is the purpose of forwarding the completed document to the Controller of Stores?
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What is required from the purchaser upon acceptance of the tender by the railway?
What is required from the purchaser upon acceptance of the tender by the railway?
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What condition allows a purchaser to obtain concessions on foreign railways?
What condition allows a purchaser to obtain concessions on foreign railways?
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Under what circumstance may the earnest money of the successful tenderer be withheld?
Under what circumstance may the earnest money of the successful tenderer be withheld?
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Which of the following statements is true regarding the delivery of purchased materials?
Which of the following statements is true regarding the delivery of purchased materials?
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What should a purchaser do if they cannot ascertain the exact amount payable?
What should a purchaser do if they cannot ascertain the exact amount payable?
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What right does the railway reserve in the event of sales?
What right does the railway reserve in the event of sales?
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How is a sale affected by mis-description or error in quantity?
How is a sale affected by mis-description or error in quantity?
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When will a refund be issued to the purchaser?
When will a refund be issued to the purchaser?
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Who is responsible for the weighments and loading of the materials?
Who is responsible for the weighments and loading of the materials?
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What must be presented to receive the treasurer's receipt?
What must be presented to receive the treasurer's receipt?
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Which details are to be included regarding the articles sold?
Which details are to be included regarding the articles sold?
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Who is the sanction for sale addressed to?
Who is the sanction for sale addressed to?
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What should be printed on the second, third, and fourth foils instead of 'yours & c'?
What should be printed on the second, third, and fourth foils instead of 'yours & c'?
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What is indicated by the phrase 'carefully noted by the issuer'?
What is indicated by the phrase 'carefully noted by the issuer'?
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Which information is mandated to be provided alongside the articles?
Which information is mandated to be provided alongside the articles?
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Which form number is mentioned in the context?
Which form number is mentioned in the context?
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What is required to be done upon receiving the delivery of items?
What is required to be done upon receiving the delivery of items?
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Which of the following best describes the purpose of the sale order?
Which of the following best describes the purpose of the sale order?
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What component is essential for the rate at which the items are sold?
What component is essential for the rate at which the items are sold?
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What happens if the purchaser or their representative does not attend the loading of goods?
What happens if the purchaser or their representative does not attend the loading of goods?
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Under what condition do materials become the property of the purchaser?
Under what condition do materials become the property of the purchaser?
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What should occur if delivery cannot be completed after payment has been made?
What should occur if delivery cannot be completed after payment has been made?
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What are materials subjected to if not removed within the stipulated time?
What are materials subjected to if not removed within the stipulated time?
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For tenders amounting to Rs. 2 lakh or over, what is required before acceptance?
For tenders amounting to Rs. 2 lakh or over, what is required before acceptance?
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What is typically required during the weighment and delivery of sold stores?
What is typically required during the weighment and delivery of sold stores?
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What is NOT permitted on the premises of the stores after a purchase?
What is NOT permitted on the premises of the stores after a purchase?
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What happens to the railway materials during the loading process?
What happens to the railway materials during the loading process?
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What should be done promptly after acceptance of a tender above Rs. 2 lakh?
What should be done promptly after acceptance of a tender above Rs. 2 lakh?
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What is the consequence of not having a representative present during loading according to the guidelines?
What is the consequence of not having a representative present during loading according to the guidelines?
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Who is responsible for the sale of railway stores?
Who is responsible for the sale of railway stores?
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Under what circumstance can District and Division officers sell unserviceable materials at the spot they lie?
Under what circumstance can District and Division officers sell unserviceable materials at the spot they lie?
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What items can the Chief Engineer sell without requiring prior approval from the Controller of Stores?
What items can the Chief Engineer sell without requiring prior approval from the Controller of Stores?
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Which of the following does NOT require the prior concurrence of the Controller of Stores for sale?
Which of the following does NOT require the prior concurrence of the Controller of Stores for sale?
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Who may frame suitable rules for the sale of small quantities of material for railway employees?
Who may frame suitable rules for the sale of small quantities of material for railway employees?
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After receiving a sanction for a sale, who is responsible for executing the sale process?
After receiving a sanction for a sale, who is responsible for executing the sale process?
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Where should stores intended for sale generally be sent?
Where should stores intended for sale generally be sent?
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What type of railway materials are typically sold according to normal procedures?
What type of railway materials are typically sold according to normal procedures?
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Which of the following methods of sale does NOT typically apply to materials that are not surplus or obsolete?
Which of the following methods of sale does NOT typically apply to materials that are not surplus or obsolete?
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What is a key requirement for effective publicity during the sale of railway materials?
What is a key requirement for effective publicity during the sale of railway materials?
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Under what condition can the General Manager enact sales of railway materials?
Under what condition can the General Manager enact sales of railway materials?
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Which of the following scenarios allows for exceptions to the rules governing the sale of railway materials?
Which of the following scenarios allows for exceptions to the rules governing the sale of railway materials?
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What is the minimum sale amount that allows for less stringent public advertising requirements?
What is the minimum sale amount that allows for less stringent public advertising requirements?
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Which type of stores can be sold at a direct sale without prior public advertisement considerations?
Which type of stores can be sold at a direct sale without prior public advertisement considerations?
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What must the Controller of Stores include when submitting a Minute Sheet for a proposed sale outside his powers?
What must the Controller of Stores include when submitting a Minute Sheet for a proposed sale outside his powers?
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How many copies of the Minute Sheet are distributed once the General Manager approves the sale?
How many copies of the Minute Sheet are distributed once the General Manager approves the sale?
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In what scenario does the Sale Order itself constitute the sanction?
In what scenario does the Sale Order itself constitute the sanction?
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Which specific detail is NOT required on the Sale Order Form S. 2334?
Which specific detail is NOT required on the Sale Order Form S. 2334?
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What information must the General Manager provide when endorsing approval for a sale?
What information must the General Manager provide when endorsing approval for a sale?
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Which of the following assets does NOT require prior sanction from the Railway Board for sale?
Which of the following assets does NOT require prior sanction from the Railway Board for sale?
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What is required when selling 'over stocks' of 'ordinary emergency' or 'special stores' by tender?
What is required when selling 'over stocks' of 'ordinary emergency' or 'special stores' by tender?
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What authority does the General Manager have regarding the sale of railway materials?
What authority does the General Manager have regarding the sale of railway materials?
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What is NOT a condition for selling materials by direct sale as per the stated guidelines?
What is NOT a condition for selling materials by direct sale as per the stated guidelines?
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For which of the following sales can supervision charges NOT be levied?
For which of the following sales can supervision charges NOT be levied?
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What is the maximum loss allowed in a direct sale of materials as outlined?
What is the maximum loss allowed in a direct sale of materials as outlined?
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Which of the following entities has the authority to dispose of scrap and unserviceable stores by tender?
Which of the following entities has the authority to dispose of scrap and unserviceable stores by tender?
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When selling materials that incur freight costs, how should the freight be factored into the sale?
When selling materials that incur freight costs, how should the freight be factored into the sale?
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What type of stores may be sold to Railway Employees' Cooperative Credit Society without special conditions?
What type of stores may be sold to Railway Employees' Cooperative Credit Society without special conditions?
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Who holds the ultimate responsibility for the sale of railway stores?
Who holds the ultimate responsibility for the sale of railway stores?
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Which entities are exempt from providing earnest money when submitting tenders?
Which entities are exempt from providing earnest money when submitting tenders?
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In which circumstance can District and Division officers sell materials at their current location?
In which circumstance can District and Division officers sell materials at their current location?
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Which items can be sold by the Chief Engineer without prior approval from the Controller of Stores?
Which items can be sold by the Chief Engineer without prior approval from the Controller of Stores?
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What method of sale is typically used by railways to dispose of 'overstocks' and surplus stores?
What method of sale is typically used by railways to dispose of 'overstocks' and surplus stores?
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What must be done after a contract for sale is communicated to an executive officer?
What must be done after a contract for sale is communicated to an executive officer?
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Which category of items are prohibited from direct sale?
Which category of items are prohibited from direct sale?
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Which of these statements is accurate regarding the sale of materials to employees?
Which of these statements is accurate regarding the sale of materials to employees?
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What is required for the direct sale of surplus stores recommended by the Survey Committee?
What is required for the direct sale of surplus stores recommended by the Survey Committee?
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In what scenario can direct sales of normal stock be permissible?
In what scenario can direct sales of normal stock be permissible?
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What is usually required for goods to be sold from stores?
What is usually required for goods to be sold from stores?
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What authority does the Controller of Stores have concerning the sale of railway stores?
What authority does the Controller of Stores have concerning the sale of railway stores?
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Which charging method is typically used to determine the cost of stores during direct sales?
Which charging method is typically used to determine the cost of stores during direct sales?
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What additional charges must be applied to the cost of stores fixed for direct sales?
What additional charges must be applied to the cost of stores fixed for direct sales?
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What action is not necessary when selling items such as grass, trees, or fruit?
What action is not necessary when selling items such as grass, trees, or fruit?
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What is the main responsibility of the executive officer after receiving a sanction for a sale?
What is the main responsibility of the executive officer after receiving a sanction for a sale?
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Which of the following is NOT a condition that allows modification for Railway or Government Departments when submitting tenders?
Which of the following is NOT a condition that allows modification for Railway or Government Departments when submitting tenders?
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Which conditions apply to the sale of materials at specific sales depots?
Which conditions apply to the sale of materials at specific sales depots?
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What aspect is emphasized regarding efficient store-keeping?
What aspect is emphasized regarding efficient store-keeping?
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Which procedure should be adopted for the sale of surplus stores as mentioned in the content?
Which procedure should be adopted for the sale of surplus stores as mentioned in the content?
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Study Notes
Railway Material Sales
- Railways sell materials only when necessary (obsolete, unserviceable, scrap, or excess).
- Sales methods include public auction, tendering, or direct sale.
- Unserviceable, scrap, or surplus materials are sold by auction or tender (except small amounts).
- General Managers have limited selling powers—require Railway Board approval for significant assets.
- Officers may be delegated selling powers within limits.
- Selling to other railways may occur at book rate or higher, plus charges.
- "Overstocks" of special materials can be sold and value differences adjusted.
- Direct sale of books, stationery, etc., follows book or purchase rate, plus charges.
- Centralized control manages sales regardless of custody location; stores sent to depot.
- Freight & loading charges are substantial, so sales may be at the spot if cost is high.
- Railway employees can buy small quantities.
- Executives handle sales actions (intimation to tenders, ground rent, etc.).
- Public auction sales follow established procedure.
- Sale agreements stipulate earnest money (5% of offered amount, max Rs. 200,000).
- Security deposit (10% sale value) before delivery.
- Purchase by rail follows public rates.
- Purchasers must pay within 14 days, lesser earnest money.
- Delivery is done in agreed-upon time frame or installments.
- Purchaser must be present for loading; if absent, deemed acceptable.
- No re-sale or weighing on premises.
- Railway keeps ownership until all terms are fulfilled.
- If impossible to deliver, funds refunded.
- Storage fees for undelivered materials apply.
- Chief Engineer sells certain items (grass, trees).
- Special conditions apply to sales to other railway or government agencies.
- Small sales occur for employee use (per Railway Manager).
- Sale proceeds are strictly overseen by department accounting.
Sale Order Details
- Sale orders must be in quadruplicate (form S. 2334).
- Detailed order form with purchaser’s data, items descriptions, quantities, rates, etc.
- Payment is made and recorded before items are released.
- Additional details include signature acknowledgment, verification, date, etc.
Delivery in Installments
- Delivery orders (form S. 2338) are used.
- Procedure for delivery in installments or where deliveries aren't made by depot officer.
- Deliveries require details (Issue notes, and receipts).
- Specific records (for instance S. 2335, S. 2336) need to be maintained.
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Description
This quiz covers the essential principles of railway material sales, including methods of disposal such as auctions and tenders. It outlines the powers of executives and general managers in selling obsolete or surplus materials. Understand the regulations governing railway material sales and the roles of various personnel in the process.
