Railway Material Sales Overview

Railway stores sales are handled by the Controller of Stores, regardless of storage location.

Stores are typically sold from designated stores depots.

Local sales of unserviceable items are allowed if freight and loading are high compared to value.

The Chief Engineer can sell unserviceable wooden sleepers & bridge timbers without Controller of Stores approval.

Items like grass, trees, fish, and fruit can be sold by the Chief Engineer without Controller of Stores approval

The General Manager can make rules for selling small quantities of material/stores to railway employees.

The officer handling the sale is responsible for execution, following terms, and advising relevant parties.

A special benefit granted by a railway company for purchases, typically on its own line.

A concession granted by a railway in home-line to use similar benefits from other railway companies.

Purchaser must pay the agreed amount, minus earnest money, within 14 days of acceptance notification

System where partial payments can be agreed for partial deliveries, adjusting upon final confirmation.

A suitable amount paid upfront by buyer if precise calculation is delayed.

Earnest money is held unless contract and deliveries are complete.

Materials must be delivered within a set time frame.

Railway can withdraw materials from sale at any stage.

A sale is not invalidated by minor defects or inaccuracies in quantity. Refund will be issued if quantity delivered is less than paid for.

The Controller of Stores is the central authority for selling railway materials.

Railway stores are typically sold from designated store depots.

Unusable items can be sold locally if the cost of shipping them is high.

The General Manager sets the rules for employee purchases of small quantities of stores.

The process of selling surplus or unserviceable railway materials, managed by the Controller of Stores with specific procedures in place.

Purchasers or their representatives must be present during loading, or the loading is done in their absence, with no claims for improper loading accepted.

Sales are not conducted on the stores premises. Weighment or counting is not allowed for re-sale among buyers.

The purchaser gains full ownership of the materials only after they are removed from Railway premises or dispatched according to their instructions.

If delivery cannot be completed after payment, the purchaser receives a full refund, without any additional compensation.

Materials not removed within the stipulated time are subject to storage charges set by the Railway.

A committee responsible for reviewing tenders for stores worth Rs. 2 lakh or more before accepting them.

Acceptance of tenders is promptly notified to the tenderer, Accounts Officer, and Executive Officer for delivery.

Weighment and delivery of sold stores are typically done in the presence of an Accounts Stock Verifier.

The Accounts Stock Verifier attests to weighment registers and other initial records according to specific procedures.

A standardized form used to record details of sales, including the description of goods, quantity, rate, and conditions of sale.

A document issued by the treasurer confirming the receipt of payment for the sale.

The authority responsible for approving sales transactions.

The approval given by the Controller of State for the sale.

The price per unit at which the goods are sold.

The specific terms and rules that govern the sale, such as payment terms or delivery conditions.

A detailed description of the goods being sold, including their size, quantity, and any other relevant features.

Copies of the sale order form that are used for recording and tracking purposes.

Information about the actual delivery of the goods, including the date and location of delivery.

The person issuing the sale order form is responsible for ensuring accurate information and proper execution of the sale.

Railway materials are typically sold when they are obsolete, unserviceable, or surplus to requirements. This includes scrap materials.

Railway materials can be sold through public auctions, inviting tenders, submitting tenders to sell, or through direct sales.

The Controller of Stores oversees all sales of railway materials, ensuring compliance with regulations and financial propriety.

Exceptions include sales to other railways or government departments urgently needing materials, and petty sales to railway staff institutions.

The General Manager has the authority to sell materials, but this authority must be exercised within the principles of financial responsibility.

Effective publicity is crucial to attract potential buyers, especially for sales involving amounts larger than Rs. 100. This involves using media like newspapers and trade journals.

The basic principle is to sell only when it makes financial and administrative sense, such as when storing the materials becomes costly or inconvenient.

The Chief Engineer can sell wooden sleepers and bridge timbers without the Controller of Stores' approval.

The Chief Engineer can sell items like grass, trees, fish, and fruit without seeking approval.

The General Manager must receive prior approval from the Railway Board before selling assets like a portion of the line, rolling stock, or any other asset costing more than 1 lakh rupees.

The General Manager can delegate his authority to sell railway materials and stores to officers below him, following the guidelines in the relevant paragraphs.

The General Manager has full power to sell any stores to other Railways at their full book rates or higher, including percentage charges for supervision.

The General Manager has full power to sell excess stores by tender and adjust the difference between the book rate and sale value.

The General Manager has full power to sell specific materials at either the book rate or the purchase rate, whichever is higher, plus percentage charges.

The General Manager can sell these items at the book rate or purchase rate, whichever is higher, plus freight, incidental, and supervision charges.

Railway Employees' Cooperative Credit Society, Railway Institutes, Government Railway Police Department, Indian Posts & Telegraph Department, Railway Battalions, Railway Regiments, and similar organizations can buy goods from the Railway.

The General Manager has full power to sell scrap and unserviceable, surplus and obsolete stores by tender, adjusting the difference between the book value and sale value.

The General Manager can sell these items directly at book value or at a loss not exceeding Rs. 200 per sale, considering freight cost if applicable.

The General Manager approves sales that exceed the Controller of Stores' authorized limits.

The Sale Order, issued by the Controller of Stores, acts as the official authorization for selling railway materials.

The Sale Order itself serves as the official authorization for the sale, no further approvals are needed.

A document submitted to the General Manager proposing a sale outside the Controller's authority, outlining details of the sale and proposed loss, if any.

The process of selling obsolete, unserviceable, or surplus railway materials, ensuring financial management and compliance with regulations.

The Controller of Stores oversees all railway material sales, ensuring adherence to procedures and financial accountability.

Railway materials are typically sold through public auctions, invitations to tender, submitting tenders, or directly to buyers.

Urgent sales to other government departments or railways are allowed, as are petty sales to railway staff institutions.

Selling regular stock items is generally prohibited, but allowed for emergent needs of other government departments, railways, local authorities or Railway contractors, provided the selling railway's needs are not negatively impacted.

Direct sales are allowed for railway items that are overstocked, including emergency, special, or surplus stores, if approved by the Survey Committee & General Manager.

The sale price of stocks is either the book rate or the purchase rate for direct sales, whichever is higher, with additional freight costs for normal stock items.