Railway Material Handling Quiz

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Questions and Answers

What department prepares the necessary summaries for freight returns?

Traffic Accounts Office

Telegraph Department

Receiving Stations

Accounts Office (correct)

Which materials are incorrectly consigned as railway material, according to the content?

Government documents

Stationary supplies

Railway materials of the Indian Railways

Telegraph materials (correct)

What happens if materials are erroneously consigned as railway material?

They are immediately reclassified as non-railway materials

They are returned without charges

A subsidiary return is prepared debiting the departments at full tariff rates (correct)

They are marked for inspection only

What is checked to ensure all consignments have been accounted for?

The Inward Returns of the Receiving Stations Signup and view all the answers

How is freight for Telegraph lines stores used on the railway treated?

Carried free to the Telegraph department while debiting the cost Signup and view all the answers

Who is responsible for conducting any necessary enquiry related to missing stores?

The Traffic and Stores Department Signup and view all the answers

What should the Account raise when reporting missing stores?

Debits based on the full quantity on the voucher Signup and view all the answers

What is required if the consignee copy of the Invoice is not available at the time of delivery?

An unstamped indemnity bond signed by the Official should be tendered. Signup and view all the answers

What is the time frame for submitting the Missing Stores Report to the Chief Commercial Superintendent?

Within one month Signup and view all the answers

What happens if delivery of a consignment is not completed within the free time allowed?

The department will incur charges for wharfage or demurrage. Signup and view all the answers

Which document should be surrendered for delivering full wagon load consignments in Departmental Sidings?

Railway Receipt or indemnity bond Signup and view all the answers

Which reference must be included in the Missing Stores Report?

The number and date of the R.M.C. Note Signup and view all the answers

What should a Station Master do if loss or damage is discovered at the time of delivery?

Submit a missing goods report to the Chief Commercial Manager. Signup and view all the answers

What action should be taken if the missing materials are found after submitting the report?

Advise the Chief Commercial Superintendent immediately Signup and view all the answers

If a department receives damaged stores from a Stores Depot, what should they do?

Lodge a claim with the Commercial Department and pursue it. Signup and view all the answers

What is the purpose of Form No. 5. 2131?

To report missing stores Signup and view all the answers

What should a Departmental Officer do upon receiving materials from the Stores Depot?

Complete all required documentation and keep a copy. Signup and view all the answers

What information does the sender need to provide in the Missing Stores Report?

The serial number of the documents Signup and view all the answers

Which form is specifically addressed as the Missing Stores Report?

Form No. 5. 2131 Signup and view all the answers

What is the risk of not following the procedure for delivery in Departmental Sidings?

Considerable trouble and extensive correspondence. Signup and view all the answers

What should the account reflect during the reporting process?

Full quantities as per the voucher Signup and view all the answers

What is the primary purpose of Foil II of the document?

To place a claim for missing stores that have not yet arrived Signup and view all the answers

How long do consignees have to submit claims for losses?

Within six months from the date of booking Signup and view all the answers

What action should be taken if a consignment comes to hand after reporting it missing?

Foil II should be completed and forwarded to the Chief Commercial Superintendent. Signup and view all the answers

Who is responsible for settling claims within a year of the date of booking?

The Chief Claims Officer Signup and view all the answers

What is required before any financial adjustment can be made against the Traffic Department?

Acceptance of the claims Signup and view all the answers

In which situation is the Chief Commercial Superintendent involved?

When claims are settled for accepted losses Signup and view all the answers

What must be filled in by the consignee for guidance of the Divisional Officer?

Foil I Signup and view all the answers

What is necessary before railway materials can be conveyed by rail?

A Railway Material Consignment Note or an invoice Signup and view all the answers

What documentation is prepared for a stores Depot to account for accepted claims?

Issue note Signup and view all the answers

What responsibility does the Traffic Department have in cases of loss or damage?

It has limited responsibility as per liability rules. Signup and view all the answers

What type of materials can be forwarded using the Free Service Way-bill?

Official envelopes and wagon covers Signup and view all the answers

How many parts can the Credit Note be made out in to accelerate accounting?

Five Signup and view all the answers

What must be produced at the sending station for the dispatch of railway materials?

A letter of authority Signup and view all the answers

What's the designation required on the railway materials Consignment Note?

Address of the Accounts officer Signup and view all the answers

What is the purpose of the fifth copy marked 'Original' on the Credit Note?

It acts as an authority for consignment dispatch. Signup and view all the answers

What should the consignee submit before receiving materials?

The receipt copy of the invoice and credit note Signup and view all the answers

Which aspect is NOT accounted for by station regarding railway materials?

Freight charges Signup and view all the answers

What purpose do the summaries of railway materials serve?

Aggregating data for local and through traffic Signup and view all the answers

Which document acts similarly to the receipt foil of an invoice in the Credit Note system?

The fourth part of the Credit Note Signup and view all the answers

What responsibility does the Traffic Department have regarding the receipt of materials?

Ensuring the consignment is dispatched correctly Signup and view all the answers

What must a sender ensure regarding the seals and locks before consignment is dispatched?

That they are intact and properly secured. Signup and view all the answers

Who is liable for any shortages discovered after unloading if the seals are found intact?

The sender of the covered wagon. Signup and view all the answers

What action is taken if seals are deficient but locks are intact at destination?

The Traffic Department will check the contents before placement. Signup and view all the answers

What must be endorsed on the R.M.C. Notes for sealed and locked consignments?

Sealed & locked. Signup and view all the answers

In what scenario would the Traffic Department accept responsibility for a shortage?

When seals are deficient, and checks are done with consignees present. Signup and view all the answers

What document must be placed inside each wagon upon loading?

A list of articles with description and date. Signup and view all the answers

What is the implication if seals and locks are damaged upon arrival?

The Traffic Department will conduct a verification. Signup and view all the answers

What happens when materials are mistakenly consigned as railway material?

A subsidiary return is prepared, charging the departments at full tariff rates. Signup and view all the answers

Which document is used to ensure the correct allocation of freight charges for railway materials?

The Railway Materials Consignment Note. Signup and view all the answers

How does the Traffic Accounts Office verify the receipt of all consignments?

By cross-checking Outward Returns with Inward Returns. Signup and view all the answers

What is the significance of maintaining a separate summary for erroneously carried freight?

It aids in distinguishing between legitimate and erroneous freight charges. Signup and view all the answers

What type of materials are transported without freight charges for the Telegraph Department?

Telegraph lines stores intended for railway use. Signup and view all the answers

What additional charge applies when booking materials at Railway Risk?

20 percent higher than Owner's Risk rate Signup and view all the answers

Which department is responsible for ensuring all loaded wagons are locked before dispatch?

Despatching Department Signup and view all the answers

What materials are allowed to be loaded in open wagons?

Heavy and bulky machinery only Signup and view all the answers

Who is held responsible for shortages found in materials loaded in open wagons?

Despatching Department Signup and view all the answers

When adjustments or transhipments occur, who advises the relevant stations?

Goods Clerk or Station Master Signup and view all the answers

What is required from the consignee before delivery of a consignment?

A full signature Signup and view all the answers

What happens when shortages are discovered in transhipped wagons?

The sender will be held responsible if no articles are found left behind Signup and view all the answers

What must be properly labelled before dispatching?

Wagons Signup and view all the answers

How should consignments that require rebooking be treated?

In the same manner as public goods Signup and view all the answers

What is the maximum time limit for claims to be settled by the Chief Claims Officer from the date of booking?

One year Signup and view all the answers

What document must be returned to the Chief Commercial Superintendent if the consignment is later received?

Foil II Signup and view all the answers

How should financial adjustments be handled against the Traffic Department in terms of claims acceptance?

Only after claims have been accepted Signup and view all the answers

Who is responsible for making book adjustments in cases where a stores depot is involved?

Accounts Officer of the department concerned Signup and view all the answers

What action should be taken if railway materials are conveyed without a consignment note?

Return the materials to the sender Signup and view all the answers

What guidelines govern the Traffic Department's liability for loss or damage during transit?

Specific rules laid down in another chapter Signup and view all the answers

Which information is NOT necessary for the Missing Stores Report that must be submitted by the consignee?

Mode of transportation used Signup and view all the answers

Which of the following best describes the content required on Foil I and III of the document?

Preparation and acknowledgment of loss Signup and view all the answers

What should happen after a consignment is accepted and the claims are adjusted for a stores depot?

Preparation of an issue note for quantities accepted Signup and view all the answers

What is the function of the Chief Commercial Superintendent regarding missing stores?

Stop ongoing investigations when necessary Signup and view all the answers

What is the main purpose of issuing the railway materials Consignment Note?

To provide a detailed record of materials sent and their purposes Signup and view all the answers

Which document is treated the same as the receipt foil of an invoice in the Credit Note process?

Guard's delivery order Signup and view all the answers

What must the official issuing the railway Materials Consignment Note indicate?

The head of the allocation of charges and the accounting officer's address Signup and view all the answers

Which part of the Credit Note is specifically meant for accounting intermediate parts?

Original Signup and view all the answers

What must be checked at the Traffic Accounts Office regarding outward returns?

The accuracy of the accounts copy of the Railway Material Consignment note Signup and view all the answers

What is one consequence of not accounting railway materials for freight?

Increased clerical workload for traffic staff Signup and view all the answers

Which oversight responsibility does the consignee have when receiving materials?

To verify receipt against the original invoice and credit note Signup and view all the answers

Which procedure is omitted when materials are accounted for by the station?

Recording of railway materials in the station books Signup and view all the answers

What type of service may be restricted to specific materials when using the Free Service Way-bill?

Forwarding of small consignments like official envelopes Signup and view all the answers

Which part of the Credit Note serves as the voucher for accounting?

The receipt part Signup and view all the answers

Study Notes

Carriage of Railway Materials

Railway materials are subject to specific rules for dispatch and carriage, applying only to the Railway Department.
Packages less than wagon loads must be fully addressed; unaddressed packages aren't accepted.
Old addresses are to be erased before booking.
Consignments under a wagon load are only accepted at goods sheds or parcel offices, not at the consignor's premises.
These consignments are governed by the same rules for loss or damage as public consignments.
Packages exceeding two quintals aren't allowed on passenger or parcel trains without special arrangements.

Packing and Loading of Materials

Wagon load consignments require a written requisition, specifying details of wagons/vehicles, accompanying a Railway Material Consignment Note.
A percentage of items in wagon loads are to be addressed in case of labels becoming detached to identify the consignment.
Wagon loads booked to/from departmental sidings follow specific procedures.
The weight and details documented on the RMC Note are deemed sufficient regarding contents of wagons loaded in Departmental Sidings, with no checking by the Traffic Department.
Fully wagon-loaded departmental wagons located outside goods sheds must be sealed by the department concerned.
Covered wagons are to be used for materials and stores within their capacity.
Loaded wagons should include a list of contents, including dates, signed by the loader.
Sealed and locked wagons are to be surrendered to the Traffic Department for dispatch.
The RMC notes should be endorsed with the "Sealed & Locked" statement and confirmed on invoices and railway receipts.
The sender is liable for shortages if seals and locks are intact and shortages are observed during unloading.

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Description

Test your knowledge on the rules and regulations for the carriage and handling of railway materials. This quiz covers topics concerning packing, loading, and consignments, including specific guidelines for wagon loads and passenger trains. Ensure you understand the important aspects of railway material management.