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Questions and Answers
What is required for a non-common use item to be included in the Electronic Catalogue for direct procurement?
What is required for a non-common use item to be included in the Electronic Catalogue for direct procurement?
- The procuring entity must have prior experience with the supplier.
- The item must be undersold by a competitor. (correct)
- The item must have a favorable review rating from previous users.
- The supplier must have been the lowest responsive bidder in a previous bidding.
How long can a supplier's item remain in the Electronic Catalogue if no lower bid is presented?
How long can a supplier's item remain in the Electronic Catalogue if no lower bid is presented?
- Indefinitely, until out of stock
- One year
- Six months (correct)
- Three months
Which of the following features is NOT mentioned as part of the G-EPS functionality?
Which of the following features is NOT mentioned as part of the G-EPS functionality?
- Supplier Feedback System (correct)
- Electronic Bid Submission
- Virtual Store
- Electronic Payment
Which entities are allowed to access the virtual store feature of the G-EPS?
Which entities are allowed to access the virtual store feature of the G-EPS?
What condition must be met for a new supplier to take over the featured status of an item in the catalogue?
What condition must be met for a new supplier to take over the featured status of an item in the catalogue?
What is the primary purpose of the Electronic Payment functionality in the G-EPS?
What is the primary purpose of the Electronic Payment functionality in the G-EPS?
What is a prerequisite for procuring entities with no internet access?
What is a prerequisite for procuring entities with no internet access?
Which document is not typically included in the bidding documents?
Which document is not typically included in the bidding documents?
What is the purpose of the 'Instructions to Bidders' document?
What is the purpose of the 'Instructions to Bidders' document?
What is one of the minimum eligibility requirements mentioned?
What is one of the minimum eligibility requirements mentioned?
Which aspect does the 'Delivery Time or Completion Schedule' address in the bidding documents?
Which aspect does the 'Delivery Time or Completion Schedule' address in the bidding documents?
Which of the following is true regarding specifications and terms in bidding documents?
Which of the following is true regarding specifications and terms in bidding documents?
What is the role of the procuring entity concerning additional document requirements?
What is the role of the procuring entity concerning additional document requirements?
What does the 'Form and Amount of Performance Security' refer to?
What does the 'Form and Amount of Performance Security' refer to?
Which component is not explicitly listed in the bidding documents?
Which component is not explicitly listed in the bidding documents?
What is the maximum period during which the Invitation to Apply for Eligibility and to Bid must be advertised?
What is the maximum period during which the Invitation to Apply for Eligibility and to Bid must be advertised?
What is the minimum period in between publications for the advertisement of the Invitation to Apply for Eligibility and to Bid?
What is the minimum period in between publications for the advertisement of the Invitation to Apply for Eligibility and to Bid?
Which entity is responsible for certifying the conspicuous place for posting the Invitation?
Which entity is responsible for certifying the conspicuous place for posting the Invitation?
Where else must the Invitation to Apply for Eligibility and to Bid be posted aside from a newspaper?
Where else must the Invitation to Apply for Eligibility and to Bid be posted aside from a newspaper?
What is the maximum period allowed between the last day of advertising and the opening of bids for goods?
What is the maximum period allowed between the last day of advertising and the opening of bids for goods?
What constitutes grave misconduct for public officials or employees in relation to the G-EPS?
What constitutes grave misconduct for public officials or employees in relation to the G-EPS?
Which action is explicitly discouraged to maintain the security and integrity of the G-EPS?
Which action is explicitly discouraged to maintain the security and integrity of the G-EPS?
What is the consequence for employees of service providers who commit grave misconduct within the G-EPS framework?
What is the consequence for employees of service providers who commit grave misconduct within the G-EPS framework?
What feature is included in the G-EPS to protect against unauthorized access?
What feature is included in the G-EPS to protect against unauthorized access?
What role do observers play in the procurement proceedings of the G-EPS?
What role do observers play in the procurement proceedings of the G-EPS?
Which of the following actions would NOT be classified as a breach of the G-EPS?
Which of the following actions would NOT be classified as a breach of the G-EPS?
Which legislation is referenced in conjunction with penalties for misconduct related to G-EPS?
Which legislation is referenced in conjunction with penalties for misconduct related to G-EPS?
What type of misconduct involves the direct breaking of the G-EPS system?
What type of misconduct involves the direct breaking of the G-EPS system?
What happens when a prospective bidder fails to submit a required document?
What happens when a prospective bidder fails to submit a required document?
How long does a prospective bidder have to file a request for reconsideration upon receiving a notice of ineligibility?
How long does a prospective bidder have to file a request for reconsideration upon receiving a notice of ineligibility?
What is required of the BAC after marking a bidder's documents as 'eligible' or 'ineligible'?
What is required of the BAC after marking a bidder's documents as 'eligible' or 'ineligible'?
What happens if a prospective bidder is rated 'failed' on any eligibility requirement?
What happens if a prospective bidder is rated 'failed' on any eligibility requirement?
What should the BAC do if they require clarification of a prospective bidder's eligibility documents?
What should the BAC do if they require clarification of a prospective bidder's eligibility documents?
What is the BAC's action regarding the bids of ineligible prospective bidders?
What is the BAC's action regarding the bids of ineligible prospective bidders?
What timeline does the BAC have to decide on a reconsideration request?
What timeline does the BAC have to decide on a reconsideration request?
What is the role of the BAC chairperson regarding the eligibility document markings?
What is the role of the BAC chairperson regarding the eligibility document markings?
Study Notes
G-EPS Public Access and Electronic Catalogue
- Procuring entities lacking internet can utilize G-EPS Public Access Terminals at DBM-designated locations in provinces and Metro Manila.
- The Electronic Catalogue features non-common use items for procurement and requires suppliers to have been the Lowest Calculated Responsive Bidder in past bid processes.
Electronic Catalogue Limits
- Items in the Electronic Catalogue can only be featured for up to six months, unless another supplier offers a price reduction of at least 5%.
- The item’s eligibility for renewal depends on meeting prior bidding eligibility requirements.
Additional G-EPS Features
- G-EPS includes a Virtual Store for ordering items, accessible only to registered procuring entities, not suppliers.
- An e-Payment system allows management of purchase order generation and payment within the G-EPS framework.
Misconduct and Sanctions
- Public officials committing grave misconduct include unauthorized bid access, information disclosure, hacking attempts, and any act breaching System Security and Integrity.
- Sanctions apply to administrators of service providers colluding with private parties in the bidding process.
Observers in Procurement
- Authorized observers can monitor online procurement proceedings, provided they hold no interests in the contracts involved.
Security, Integrity, and Confidentiality
- G-EPS incorporates security measures, such as firewalls, and undergoes regular vulnerability assessments to ensure system protection.
- Bidding documents must include crucial details like the approved budget, eligibility requirements, instructions, terms of reference, technical specifications, bid security forms, and contract conditions.
Bidding Document Specifications
- Bidding documents outline contract objectives, scope, expected outputs, delivery schedules, and minimum bidder eligibility requirements.
- Additional document requirements may be specified by the procuring entity.
Public Advertisement of Invitations to Bid
- Invitations for eligibility and bidding must be advertised twice within 14 days, with specifics regarding publications in nationwide newspapers.
- Announcements should also be posted on the procuring entity’s website and physically at designated locations on site.
Bidding Timelines
- Maximum bidding period for goods is set at 30 calendar days following the advertising phase.
- Bidders failing any eligibility requirement are marked as "failed," while those meeting all requirements are marked as "eligible."
Communication of Eligibility Status
- The BAC informs bidders of their eligibility status with a 7-day period provided for requests for reconsideration for ineligible bids.
- Clarifications may be requested, but bids from ineligible bidders are not accepted or opened by the BAC until their eligibility is resolved.
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Description
This quiz assesses your understanding of the procurement regulations concerning entities without internet access. Explore the rules regarding the use of G-EPS Public Access Terminals and the procurement of non-common use items without public bidding.
