Public Procurement Regulations Quiz

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Questions and Answers

What is required for a non-common use item to be included in the Electronic Catalogue for direct procurement?

The procuring entity must have prior experience with the supplier.

The item must be undersold by a competitor. (correct)

The item must have a favorable review rating from previous users.

The supplier must have been the lowest responsive bidder in a previous bidding.

How long can a supplier's item remain in the Electronic Catalogue if no lower bid is presented?

Indefinitely, until out of stock

One year

Six months (correct)

Three months

Which of the following features is NOT mentioned as part of the G-EPS functionality?

Supplier Feedback System (correct)

Electronic Bid Submission

Virtual Store

Electronic Payment

Which entities are allowed to access the virtual store feature of the G-EPS?

Registered procuring entities Signup and view all the answers

What condition must be met for a new supplier to take over the featured status of an item in the catalogue?

The new supplier must meet eligibility and bidding requirements as determined by the procuring entity. Signup and view all the answers

What is the primary purpose of the Electronic Payment functionality in the G-EPS?

To manage purchase orders and payments processed through the system. Signup and view all the answers

What is a prerequisite for procuring entities with no internet access?

They may use G-EPS Public Access Terminals located at designated locations. Signup and view all the answers

Which document is not typically included in the bidding documents?

Project Management Plan Signup and view all the answers

What is the purpose of the 'Instructions to Bidders' document?

To provide criteria for eligibility and bid evaluation Signup and view all the answers

What is one of the minimum eligibility requirements mentioned?

Track record as determined by the procuring entity Signup and view all the answers

Which aspect does the 'Delivery Time or Completion Schedule' address in the bidding documents?

Timeline for project completion Signup and view all the answers

Which of the following is true regarding specifications and terms in bidding documents?

They must reflect minimum requirements in clear terms. Signup and view all the answers

What is the role of the procuring entity concerning additional document requirements?

To specify additional documents when necessary for bid preparation. Signup and view all the answers

What does the 'Form and Amount of Performance Security' refer to?

The financial guarantee for completing the contract. Signup and view all the answers

Which component is not explicitly listed in the bidding documents?

Management Strategies Signup and view all the answers

What is the maximum period during which the Invitation to Apply for Eligibility and to Bid must be advertised?

Fourteen (14) days Signup and view all the answers

What is the minimum period in between publications for the advertisement of the Invitation to Apply for Eligibility and to Bid?

Six (6) calendar days Signup and view all the answers

Which entity is responsible for certifying the conspicuous place for posting the Invitation?

Head of the BAC Secretariat Signup and view all the answers

Where else must the Invitation to Apply for Eligibility and to Bid be posted aside from a newspaper?

The procuring entity's website Signup and view all the answers

What is the maximum period allowed between the last day of advertising and the opening of bids for goods?

Thirty (30) calendar days Signup and view all the answers

What constitutes grave misconduct for public officials or employees in relation to the G-EPS?

Opening bids prior to the appointed time Signup and view all the answers

Which action is explicitly discouraged to maintain the security and integrity of the G-EPS?

Disclosing confidential documents submitted through the G-EPS Signup and view all the answers

What is the consequence for employees of service providers who commit grave misconduct within the G-EPS framework?

They will face sanctions imposed under the IRR-A Signup and view all the answers

What feature is included in the G-EPS to protect against unauthorized access?

Use of firewalls and periodic tests Signup and view all the answers

What role do observers play in the procurement proceedings of the G-EPS?

They monitor proceedings but cannot have conflicts of interest Signup and view all the answers

Which of the following actions would NOT be classified as a breach of the G-EPS?

Providing a technology update for better functionality Signup and view all the answers

Which legislation is referenced in conjunction with penalties for misconduct related to G-EPS?

The Anti-Graft and Corrupt Practices Act Signup and view all the answers

What type of misconduct involves the direct breaking of the G-EPS system?

Unauthorized hacking or cracking Signup and view all the answers

What happens when a prospective bidder fails to submit a required document?

They are considered ineligible for participation in the bidding. Signup and view all the answers

How long does a prospective bidder have to file a request for reconsideration upon receiving a notice of ineligibility?

7 calendar days Signup and view all the answers

What is required of the BAC after marking a bidder's documents as 'eligible' or 'ineligible'?

They shall countersign the document markings. Signup and view all the answers

What happens if a prospective bidder is rated 'failed' on any eligibility requirement?

They are marked as ineligible and cannot participate in bidding. Signup and view all the answers

What should the BAC do if they require clarification of a prospective bidder's eligibility documents?

They are allowed to request clarification. Signup and view all the answers

What is the BAC's action regarding the bids of ineligible prospective bidders?

They must hold and not open the bids from ineligible bidders. Signup and view all the answers

What timeline does the BAC have to decide on a reconsideration request?

Within 7 calendar days from receipt of the request. Signup and view all the answers

What is the role of the BAC chairperson regarding the eligibility document markings?

To countersign the markings as a confirmation of eligibility. Signup and view all the answers

Study Notes

G-EPS Public Access and Electronic Catalogue

Procuring entities lacking internet can utilize G-EPS Public Access Terminals at DBM-designated locations in provinces and Metro Manila.
The Electronic Catalogue features non-common use items for procurement and requires suppliers to have been the Lowest Calculated Responsive Bidder in past bid processes.

Electronic Catalogue Limits

Items in the Electronic Catalogue can only be featured for up to six months, unless another supplier offers a price reduction of at least 5%.
The item’s eligibility for renewal depends on meeting prior bidding eligibility requirements.

Additional G-EPS Features

G-EPS includes a Virtual Store for ordering items, accessible only to registered procuring entities, not suppliers.
An e-Payment system allows management of purchase order generation and payment within the G-EPS framework.

Misconduct and Sanctions

Public officials committing grave misconduct include unauthorized bid access, information disclosure, hacking attempts, and any act breaching System Security and Integrity.
Sanctions apply to administrators of service providers colluding with private parties in the bidding process.

Observers in Procurement

Authorized observers can monitor online procurement proceedings, provided they hold no interests in the contracts involved.

Security, Integrity, and Confidentiality

G-EPS incorporates security measures, such as firewalls, and undergoes regular vulnerability assessments to ensure system protection.
Bidding documents must include crucial details like the approved budget, eligibility requirements, instructions, terms of reference, technical specifications, bid security forms, and contract conditions.

Bidding Document Specifications

Bidding documents outline contract objectives, scope, expected outputs, delivery schedules, and minimum bidder eligibility requirements.
Additional document requirements may be specified by the procuring entity.

Public Advertisement of Invitations to Bid

Invitations for eligibility and bidding must be advertised twice within 14 days, with specifics regarding publications in nationwide newspapers.
Announcements should also be posted on the procuring entity’s website and physically at designated locations on site.

Bidding Timelines

Maximum bidding period for goods is set at 30 calendar days following the advertising phase.
Bidders failing any eligibility requirement are marked as "failed," while those meeting all requirements are marked as "eligible."

Communication of Eligibility Status

The BAC informs bidders of their eligibility status with a 7-day period provided for requests for reconsideration for ineligible bids.
Clarifications may be requested, but bids from ineligible bidders are not accepted or opened by the BAC until their eligibility is resolved.

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Description

This quiz assesses your understanding of the procurement regulations concerning entities without internet access. Explore the rules regarding the use of G-EPS Public Access Terminals and the procurement of non-common use items without public bidding.