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Project Monitoring & Control

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Questions and Answers

What is the purpose of the traffic light method in assessment?

To review all first level and second level assessments separately

To identify only the first level elements for assessment

To produce final results without reviewing the assessments

To assess key elements and their sub-levels using color codes for on-target, not on-target but recoverable, and not on-target with difficulty (correct)

What does a Gantt chart primarily display?

Scheduled activity dates and durations in a bar chart (correct)

Activities that are not progressing on schedule

The way in which targets have changed throughout the project duration

Start and completion points for activities using circles

What is the main purpose of a slip chart?

To show activities that are not progressing on schedule (correct)

To record and display scheduled activity dates and durations

To display the way targets have changed throughout the project duration

To indicate start and completion points for activities using circles

In a ball wall chart, what do circles represent?

Start and completion points for activities Signup and view all the answers

What does a timeline record and display?

The way in which targets have changed throughout the project duration Signup and view all the answers

What is the purpose of a Gantt chart?

To show scheduled activity dates and durations in a bar chart Signup and view all the answers

What does a ball wall chart represent?

Start and completion points for activities using circles Signup and view all the answers

What is the main purpose of a slip chart?

To show activities that are not progressing on schedule Signup and view all the answers

What is the traffic light method used for in assessment?

To assess the second level elements on the scale green for on target, amber for not on target but recoverable, and red for not on target but recoverable with difficulty Signup and view all the answers

What does a timeline record and display?

The way in which targets have changed throughout the project duration Signup and view all the answers

Study Notes

Project Monitoring & Control

Project monitoring involves tracking progress, assessing risks, and revising targets to correct deviations from the plan.
It involves comparing actual outcomes with planned outcomes and replanning if necessary.

Key Activities

Project activities must have clearly defined and visible completion points.

Project Monitoring Process

Start with an initial plan
Gather information and revise the plan as needed
Compare progress with targets
Take remedial action if progress is not satisfactory
Complete and review the project
Document conclusions

Common Issues

Delays in meeting target dates
Shortfalls in quality
Inadequate functionality
Costs going over target

Project Responsibility

Overall responsibility: Project steering committee/project board
Day-to-day responsibility: Project manager

Reporting Methods

Oral formal regular
Oral formal ad hoc
Written formal regular
Written formal ad hoc
Oral informal ad hoc

Types of Reporting

Partial completion reporting (e.g. time sheets to charge staff time to individual jobs)
Risk reporting

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Description

Learn about monitoring project progress, assessing risks, revising targets, and controlling changes to project requirements. Understand the process of finding out what is happening, comparing it with current targets, and replanning if needed.