Podcast
Questions and Answers
What is meant by multiple predecessor tasks?
What is meant by multiple predecessor tasks?
- Tasks that can start simultaneously after one task finishes
- Tasks that do not depend on any other tasks
- A task that starts when all prior tasks are complete (correct)
- Tasks that can run in parallel without prerequisites
Which of the following phrases indicates a sequence of dependent tasks?
Which of the following phrases indicates a sequence of dependent tasks?
- You can do Task 1 and Task 2 at any time
- Complete Task 1 before starting Task 2 (correct)
- Finish your work, and then relax
- Task 2 is unrelated to Task 1
In the example provided, which task controls the start time for Task 3?
In the example provided, which task controls the start time for Task 3?
- Task 3, as it has no predecessors
- Task 2, due to its early completion
- Both Task 1 and Task 2 equally affect Task 3
- Task 1, since it has the latest finish time (correct)
What does the phrase 'when Task 2 is finished, start two tasks' imply?
What does the phrase 'when Task 2 is finished, start two tasks' imply?
What type of tasks are indicated by the phrase 'when Tasks 5 and 6 are done, start Task 7'?
What type of tasks are indicated by the phrase 'when Tasks 5 and 6 are done, start Task 7'?
What is the primary purpose of project scheduling?
What is the primary purpose of project scheduling?
What does a Gantt chart primarily represent?
What does a Gantt chart primarily represent?
Which of the following techniques was developed specifically for managing complex projects by the U.S. Navy?
Which of the following techniques was developed specifically for managing complex projects by the U.S. Navy?
What is the main function of project monitoring?
What is the main function of project monitoring?
What is a Work Breakdown Structure (WBS) primarily designed to accomplish?
What is a Work Breakdown Structure (WBS) primarily designed to accomplish?
Which of the following statements accurately describes the Critical Path Method (CPM)?
Which of the following statements accurately describes the Critical Path Method (CPM)?
What type of chart displays complex task patterns and relationships within a project?
What type of chart displays complex task patterns and relationships within a project?
Which of these best describes project reporting?
Which of these best describes project reporting?
What does the critical path in project management represent?
What does the critical path in project management represent?
What will happen if any task on the critical path is delayed?
What will happen if any task on the critical path is delayed?
What is the first step in calculating the critical path?
What is the first step in calculating the critical path?
Which factor is least likely to affect the scheduling of dependent tasks?
Which factor is least likely to affect the scheduling of dependent tasks?
When managing task patterns, what is crucial to ensure accurate scheduling?
When managing task patterns, what is crucial to ensure accurate scheduling?
What could indicate that the project schedule is incorrect?
What could indicate that the project schedule is incorrect?
In a situation where a task has multiple successor tasks, how should the critical path be determined?
In a situation where a task has multiple successor tasks, how should the critical path be determined?
Which visual tool is commonly used to represent the pathway of tasks in project management?
Which visual tool is commonly used to represent the pathway of tasks in project management?
What defines a task or activity in a Work Breakdown Structure (WBS)?
What defines a task or activity in a Work Breakdown Structure (WBS)?
What are events or milestones in a project?
What are events or milestones in a project?
Which of the following is NOT a consideration when estimating task duration in a WBS?
Which of the following is NOT a consideration when estimating task duration in a WBS?
What is the purpose of listing the tasks in a Work Breakdown Structure?
What is the purpose of listing the tasks in a Work Breakdown Structure?
What is implied when a task has a predecessor task?
What is implied when a task has a predecessor task?
Which of these durations can be used for estimating task duration?
Which of these durations can be used for estimating task duration?
What is the role of time estimates in task management?
What is the role of time estimates in task management?
Why is it important for tasks in a WBS to be small and manageable?
Why is it important for tasks in a WBS to be small and manageable?
What is the primary goal of qualitative risk analysis?
What is the primary goal of qualitative risk analysis?
Which step is NOT part of the risk management process?
Which step is NOT part of the risk management process?
What does a risk response plan aim to achieve?
What does a risk response plan aim to achieve?
Which aspect is NOT addressed by risk management software?
Which aspect is NOT addressed by risk management software?
What is one common cause of budget overruns in projects?
What is one common cause of budget overruns in projects?
Why is continuous monitoring of risks important in risk management?
Why is continuous monitoring of risks important in risk management?
What is quantitative risk analysis primarily focused on?
What is quantitative risk analysis primarily focused on?
Which of the following is a factor that can lead to schedule delays in a project?
Which of the following is a factor that can lead to schedule delays in a project?
What is essential for project managers according to the content?
What is essential for project managers according to the content?
What does the project triangle represent?
What does the project triangle represent?
Which of the following issues may affect project scheduling?
Which of the following issues may affect project scheduling?
What is NOT mentioned as a cause of scheduling problems?
What is NOT mentioned as a cause of scheduling problems?
What key steps are involved in project development framework?
What key steps are involved in project development framework?
Which of these statements describes a critical path?
Which of these statements describes a critical path?
What is the main role of project managers when problems occur?
What is the main role of project managers when problems occur?
What is implied by confusion between effort and progress?
What is implied by confusion between effort and progress?
Flashcards
Work Breakdown Structure (WBS)
Work Breakdown Structure (WBS)
A detailed plan that breaks down a project into smaller tasks.
Gantt Chart
Gantt Chart
A chart that visually represents a project's tasks, their durations, and dependencies.
PERT/CPM Charts
PERT/CPM Charts
A technique for managing complex projects by identifying critical tasks and their dependencies.
Critical Path Method (CPM)
Critical Path Method (CPM)
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Program Evaluation Review Technique (PERT)
Program Evaluation Review Technique (PERT)
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Project Management
Project Management
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Project Planning
Project Planning
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Project Scheduling
Project Scheduling
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Multiple Predecessor Tasks
Multiple Predecessor Tasks
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Start Time for Multiple Predecessor Tasks
Start Time for Multiple Predecessor Tasks
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Task Pattern Indicators
Task Pattern Indicators
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Dependent Tasks
Dependent Tasks
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Multiple Successor Tasks
Multiple Successor Tasks
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What is a WBS?
What is a WBS?
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What is a task?
What is a task?
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What are events or milestones in a project?
What are events or milestones in a project?
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How is task duration estimated?
How is task duration estimated?
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What are the three types of task duration estimates?
What are the three types of task duration estimates?
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How are task duration estimates combined?
How are task duration estimates combined?
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What is a predecessor task?
What is a predecessor task?
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How is a WBS table organized?
How is a WBS table organized?
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Critical Path
Critical Path
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Working with Complex Task Patterns
Working with Complex Task Patterns
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Calculating the Critical Path
Calculating the Critical Path
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Qualitative Risk Analysis
Qualitative Risk Analysis
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Quantitative Risk Analysis
Quantitative Risk Analysis
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Risk Response Plan
Risk Response Plan
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Risk Monitoring
Risk Monitoring
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Risk Management Software
Risk Management Software
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Causes of Budget Overruns
Causes of Budget Overruns
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Business Issues in Systems Development
Business Issues in Systems Development
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Managing for Success
Managing for Success
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What are some common signs of schedule issues in IT projects?
What are some common signs of schedule issues in IT projects?
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What key traits are important for successful project managers?
What key traits are important for successful project managers?
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Why is a project manager's ability to handle situations important?
Why is a project manager's ability to handle situations important?
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What is project management?
What is project management?
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What is the project triangle?
What is the project triangle?
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What steps are involved in a project development framework?
What steps are involved in a project development framework?
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What are task patterns?
What are task patterns?
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What is the critical path in project management?
What is the critical path in project management?
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Study Notes
Systems Analysis and Design 11th Edition - Chapter 3: Managing Systems Projects
- This chapter is about managing systems projects.
- The objectives include explaining project planning, scheduling, monitoring, and reporting.
- A project triangle illustrates the relationship between project cost, scope, and time.
- Creating a work breakdown structure (WBS) is explained, as well as identifying task patterns and calculating critical paths.
- Different scheduling tools like Gantt charts and PERT/CPM charts are discussed.
- Analyzing task dependencies, durations, start and end dates is covered.
- Project management software and its assistance in handling project changes are examined.
- The importance of managing project risks is highlighted, as well as the reasons why projects sometimes fail.
Overview of Project Management
- Project management involves planning, scheduling, monitoring, and reporting on information system development.
- Successful projects are completed on time, within budget, and satisfy users.
- A project triangle shows the optimal balance between cost, scope, and time.
- Any change in one aspect (e.g., cost) will affect the other two (scope, time).
What Does a Project Manager Do?
- Project planning involves identifying project tasks and estimating time/costs.
- Project scheduling creates a timetable showing tasks, dependencies, and potential delays.
- Project monitoring involves guiding, supervising, and coordinating the team's work.
- Project reporting involves creating regular progress reports for different stakeholders, such as management, users, and the project team.
Creating a Work Breakdown Structure (WBS)
- WBS breaks down a project into smaller, more manageable tasks.
- Gantt charts visualize project tasks as horizontal bars, representing planned and actual progress.
- PERT/CPM charts (Program Evaluation Review Technique/Critical Path Method) are bottom-up techniques; PERT was developed by the US Navy; CPM by private industry.
Identifying Tasks in a WBS
- Tasks or activities have a beginning and end, using resources like manpower, time, and money.
- Tasks should be small and manageable.
- Events or milestones are recognizable markers used to track progress.
Factors Affecting Project Duration
- Project size (identifying all tasks).
- Human resources (assembling a skilled team).
- Experience with similar projects (using previous data).
- Constraints (defining achievable requirements within limitations).
Identifying Task Patterns
- Task patterns refer to the logical arrangement of tasks in a sequence.
- Tasks can be dependent, multiple successor tasks, or multiple predecessor tasks.
- Words like 'then', 'when', and 'and' signal the order of events or tasks.
Calculating the Critical Path
- The critical path is the series of tasks that, if delayed, impact the overall project completion time.
- Review patterns, establish start/finish dates to identify the critical path.
Project Monitoring and Control
- Structured walk-throughs help review team members' work.
- Monitoring and control are done regularly throughout the System Development Lifecycle (SDLC) phases.
- Anticipating problems and minimizing their impact to the project, is key.
- Reports are used to communicate project updates, problems, and progress data.
Project Status Meetings and Reports
- Regular meetings help share project updates, discuss problems, and explain project methods.
- Reporting project status informs team members and stakeholders of progress.
Project Management Software (Examples: PERT/CPM and Gantt Charts)
- Microsoft Project, Gantter, Apptivo and smartsheet are widely used software packages.
- Using software tools helps manage projects, particularly large ones, efficiently.
Risk Management
- Risk management involves creating a plan.
- Identifying risks, categorizing risks, defining management responsibilities/procedures/risk categories/and contingency plans.
- Analyze the risks, assess likelihood, and identify the impact or consequences
- Software supports risk management by outlining constraints, dependencies, factors affecting tasks, and monitoring progress.
Managing for Success
- Business issues focus on providing solutions to problems.
- Budget overruns (unrealistic estimates, poor monitoring).
- Schedule issues (failure to recognize task dependencies, poor control measures, personnel turnover).
- Project Managers need to be technically competent, highly resourceful, and able to communicate well.
- Effective project managers are crucial in handling problems, maintaining timelines, and driving projects toward success.
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Description
Test your understanding of project management concepts related to task dependencies and sequencing. This quiz covers multiple predecessor tasks and their implications in project schedules. Answer questions about dependency phrases and control tasks to enhance your knowledge in effective project planning.
