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Questions and Answers
Which of the following descriptions best defines internal stakeholders in a construction project?
What is one consequence of failing to address stakeholder issues in a timely manner?
Which of these groups is NOT typically considered a stakeholder in construction projects?
What role does a project scheduler primarily play in relation to stakeholders?
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Which types of stakeholders might require consideration due to their specific interests in the project's phases?
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What is the primary purpose of the baseline schedule in project management?
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Which of the following elements is critical for accurate updating of schedule progress?
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What does the baseline schedule provide concerning project progress and deviations?
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What types of changes must be integrated into the schedule model according to change management principles?
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What is one major challenge that arises when significant changes occur on a project?
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Study Notes
Stakeholders
- Stakeholders are individuals or groups with an interest in a project, their interest can be positive or negative.
- Stakeholder interest may be short-term or last the entire project duration.
- Stakeholders can be individuals, groups, social or political organizations, government entities, professionals, the owner, contractors, subcontractors, suppliers, tradesmen and tradesmen organizations.
- Stakeholders can be external or internal to the project.
- External stakeholders have interests that must be understood and addressed by internal stakeholders.
- Stakeholder interests may change throughout the project lifecycle.
- Failing to address an issue at the appropriate time can cause delays.
- Project schedulers will be involved in addressing stakeholder issues.
Baseline Schedule
- The baseline refers to the schedule model used to meet the project execution plan, approved for project execution.
- It reflects the contractor's intended workplan and is used to measure progress, identify trends, and changes.
- The baseline schedule is used to measure progress and identifying trends and changes.
- It identifies the initial critical path and serves as the basis for measuring progress and schedule deviation.
- It's the foundation for cash flow planning, resource management, cost and schedule forecasting, and reporting.
Tracking Schedule Progress
- Reporting progress is vital to the schedule updating process.
- The process includes identifying update input, logic changes, reporting periods, and actual dates for completing activities.
- The scheduler must incorporate these requirements into schedule analysis, forecasting, and reporting
- The scheduler is responsible for understanding and using scheduling software functions when updating progress.
Schedule Change Management
- Changes, such as suspensions, delays, and disruptions, must be integrated into the schedule model.
- Change may arise from modifications to the project scope, changing circumstances, or external influences.
- Changes can be positive or negative and can have an impact on both the current and baseline schedules.
- When changes occur during a project, the plan for change management may need to be adapted.
- Significant changes may require a new baseline.
- Policies and procedures are essential to accurately evaluate and implement progress.
- Variances and trends falling outside accepted norms require corrective action, recovery plans, and potential scope changes.
- Thresholds are guidelines for the project team to identify potential concerns or issues needing action to keep the project on schedule.
Schedule Analysis
- Network activity schedule models allow for identifying float values for critical and non-critical activities.
- Schedule analysis informs the scheduler about "what-if" scenarios and helps monitor and control schedule sensitivity to changes.
- Careful review and analysis are crucial as schedule assessment can be complex.
- Understanding manual calculations of forward and backward passes is essential, as well as the computer scheduling program used to analyze critical points in the schedule.
- Critical path analysis requires understanding the mechanics of the software used to model and analyze the schedule.
- Properly developed critical path analysis assists in developing recovery or work-around alternatives to minimize the impact of changes and delays.
Schedule Forecast
- Forecasts are crucial for project control as they provide information for developing corrective action alternatives and recommendations.
- Once the forecast is accepted by stakeholders, it becomes the basis for developing an updated baseline for monitoring and controlling projects.
Management Summary
- Management summary reporting provides concise overviews of project status for management stakeholders.
- It presents key metrics and information to ensure transparency and avoid surprises.
- It assists management in decision-making regarding resources, risks, and broader aspects of project execution.
Principles in Schedule Development
- Schedules are developed and maintained throughout the planning process.
- Schedules reflect the plan, cost estimate, resource allocation, and execution strategy to meet project objectives.
- Schedules must accommodate and account for changes.
- Successful schedules are elastic, sensitive, complete, robust, and clear for all stakeholders.
Schedule Development
- Once the project is defined and the contract awarded, a detailed schedule of the work is developed.
- Constraints are factors that affect the start, finish, or duration of an activity and the criticality of the project.
- Examples of constraints include calendars, date restraints, resources, weather, and physical limitations.
- Calendars are used to determine activity durations and overall project duration.
- Multiple calendars may be used in a project, including global, workday, resource, weather, environmental, seasonal, contractor, and owner-constrained calendars.
Milestones
- Milestones are zero-duration, key events that the project team must incorporate into the schedule.
- Milestones can be imposed contractually or internally for progress monitoring.
- All stakeholders must agree upon milestones before the project baseline schedule is approved.
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Description
Explore the crucial roles stakeholders play in project management and how their interests can evolve throughout a project's lifecycle. Learn how to manage a baseline schedule effectively to ensure project success. This quiz will test your understanding of stakeholder dynamics and schedule management.
