Project Scope and Time Management Unit 2

Scope Statement

• A scope statement is a document that outlines the project's anticipated product and serves as a common understanding of the project scope among stakeholders.
• It is developed during the scope definition process and is often revisited and updated as the project progresses.
• The initial scope statement is created at project initiation, and a more detailed statement is prepared at a later stage.

Scope Definition

• Scope definition involves outlining the project's content, approach, and problem-solving strategies.
• It identifies all items of work required to complete the project and breaks down major deliverables into smaller, manageable components.
• This process improves accuracy and assigns responsibility to key work areas.

Scope Planning

• Scope planning involves writing a written scope statement that serves as the basis for future decisions and criteria for phase completion.
• It documents how the project scope will be defined, validated, and controlled throughout the project.
• The level of detail in the scope statement is decided by the project's needs.

Creating a Scope Statement

• Techniques for creating a good project scope definition include analyzing products, identifying alternative approaches, analyzing stakeholder needs, and using expert judgment.
• The output of scope definition is the scope statement, which includes project description, objectives, justification, deliverables, characteristics, and requirements of products and services.
• It should reference supporting documents, product specifications, and corporate policies.

Contents of a Scope Statement

• A scope statement typically includes product or service requirements, major deliverables, and project success criteria.
• It may reference other documents, such as product specifications, policies, procedures, and standards.
• A process for ensuring agreement on scope and strategies for changes should be included.

Benefits of the Scope Statement

• Updating the scope statement improves time, cost, and resource estimates.
• It defines a baseline for performance measurement and aids in communicating clear responsibilities.
• It ensures a common understanding among all parties, customer satisfaction, and prevents delays or scope creep.

Example of a Scope Statement

• A scope statement should include project title, scope description, acceptance criteria, deliverables, project exclusion, constraints, and assumptions.
• Example: Cator Siyabonga Kitchen project scope statement outlines the restaurant's requirements, acceptance criteria, deliverables, and exclusions.

Understand the role of scope definition and the importance of scope statements in project management. Learn how to develop and monitor a common understanding of the project scope.