Project Management Quiz

Course Information

• Course Title: PROJECT MANAGEMENT
• Course Code: 0404438
• Course Leader: Prof. Alex Opoku (PhD, MSc, BSc (Hons), PGCHE, FHEA, MCIOB, FRICS), Professor of Sustainable Built Environment

Learning Outcomes

• Understand what a project is, project management, and the role/responsibilities of the project manager within a construction team.
• Understand how project managers manage projects integrating scope, time, cost, quality, human resources, communications, risk, and procurement.
• Applying methods for estimating time and cost, and managing quality in construction.
• Learning theories of leadership, communication, motivation, and conflict management within teams.
• Understanding procurement and risk management and their relationship.

Project Management Knowledge Areas

• Project Integration Management
• Project Scope Management
• Project Time Management
• Project Cost Management
• Project Quality Management
• Project Human Resources Management
• Project Communications Management
• Project Risk Management
• Project Procurement Management
• Project Stakeholder Management

Project Procurement Management

• Procurement is not just purchasing; it's the framework for bringing about, acquiring, or obtaining construction.
• Acquisition of goods/services at the best possible total cost of ownership, in the right quantity and quality, at the right time and place.
• Essential processes: Plan, Conduct, Control, Close.

Procurement Management Processes (Detailed)

• Plan Procurement: Develop Project Management Plan, Requirement Collection, Risk Identification, Resource Estimation, Project Schedule, Cost Calculation, Stakeholder Identification.
• Conduct Procurement: Make or buy decision, Procurement management Plan, Statement of work for procurement, Policy for source selection.
• Control Procurement: Work Performance Information, Change Request, Quality Reports, Project Document Update, Organizational process asset update.
• Close Procurement: Closed Contract, Update to Organizational process asset.

Procurement Management Process (Detailed) - Inputs, Tools/Techniques, and Outputs

• Plan: Inputs: Project charter, Statement of Work, Tools/Techniques: Meetings, Expert Judgement; Outputs: Project plan, Work breakdown structure, Budget.
• Conduct: Inputs: Work performance information, Budget, Tools/Techniques: Meetings, Audits, Project Management Information System (PMIS); Outputs: Project document updates, Budget updates.
• Control/Administer: Inputs: Assets, Work performance information, Budget, Tools/Techniques: Meetings, Audits, Project Management Information System (PMIS); Outputs: Work performance report, Project plan updates, Budget updates.
• Close: Inputs: Project charter, Statement of Work, Budget documents, Tools/Techniques: Meetings, Audits, Project Management Information System (PMIS); Outputs: Closing summary.

Tendering Procedures

• Tender: Submission by a prospective supplier to an invitation to tender (ITT).
• Pre-qualification Questionnaire (PQQ) and pre-tender interview: To create a shortlist of suitable suppliers for a project, reducing inefficiency and wasted effort in the tender process.
• Tendering process stages: Produce tender documents, Invite firms to tender, Receive tenders, Evaluate tenders, Appoint contractor.

Tendering Methods

• Open Tendering: No restrictions, free trade, advert in trade press, invites firms to bid.
• Selective Tendering: Small number of firms selected, usually 5-8 tenderers, selection is key. Includes single and two-stage options.
• Negotiated/Nomination Tendering: One contractor, prices are negotiated, based on competitive price for similar work.
• Serial Tendering: Phases in competition, subsequent phases are given, remaining phases are negotiated.

Specific Tendering Methods Details

• Single Stage Selective Tendering: Contractor selection and contract sum are done simultaneously.
• Two Stage Selective Tendering: Contractor selection is separate from contract sum agreement. Firms bid on their pricing structure and other criteria; evaluation predicts best value for money.
• Two Stage Selective Tendering (Process): Stage One: Select the Contractor (Tender list, Tender documents, Tenderers advise); Stage Two: Determine the Contract Sum (Design finalised, Documents produced, Priced, Negotiation).
• Negotiated Tendering: Used when preference/business relationship, continuation of contract, specialist expertise or equipment, quick start are important.
• Serial Tendering: Useful for repetitive work.