Project Management Module 2: Stakeholder Analysis

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Questions and Answers

What is the primary purpose of creating a Participation Matrix Table for stakeholders?

To assess the impact of stakeholders on the project's success (correct)
To allocate tasks to stakeholders
To identify the needs of stakeholders during the project
To determine the project vision

At which stage of the project should stakeholders be involved to ensure guaranteed success?

During the Monitoring and Evaluation stage
Early in the business analysis process (correct)
During the User Acceptance Testing
During the design reviews

What is the benefit of helping stakeholders realize their personal gains from the project?

It increases stakeholder conflict
It helps to avoid conflicts (correct)
It reduces stakeholder participation
It delays the project timeline

Why is it important to maintain confidentiality when dealing with sensitive issues involving stakeholders?

To win the trust of stakeholders (D) Signup and view all the answers

What is the primary purpose of stakeholder mapping and analysis?

To understand stakeholder needs and expectations (C) Signup and view all the answers

At which stage of the project should stakeholders be involved to ensure their needs are met?

During all of the above stages (D) Signup and view all the answers

What is the primary goal of Step 5 in stakeholder management?

To prioritize, reconcile, and balance stakeholders' needs (D) Signup and view all the answers

When identifying stakeholders, what question should be asked to determine their interest?

What direct benefit do stakeholders expect to get from the project? (A) Signup and view all the answers

What is the primary objective of communicating with stakeholders?

To encourage stakeholder exchange and feedback (C) Signup and view all the answers

What is an important aspect to consider when dealing with stakeholders' needs?

The potential conflicts of interest amongst stakeholders (B) Signup and view all the answers

What is the primary focus of Step 6 in stakeholder management?

Aligning stakeholders' needs with organizational strategies and actions (A) Signup and view all the answers

What should be considered when assessing a stakeholder's influence?

The stakeholder's degree of negotiation power in the organization (D) Signup and view all the answers

What is the primary purpose of stakeholder analysis and mapping?

To determine whose interest should be taken into account (B) Signup and view all the answers

When should stakeholder analysis be done?

At the beginning of a project (A) Signup and view all the answers

What is a log frame?

A general approach to project planning, monitoring, and evaluation (B) Signup and view all the answers

How many categories are stakeholders categorized into?

Two (A) Signup and view all the answers

What is the first step in the process for stakeholder analysis?

Identify your stakeholders (C) Signup and view all the answers

What should be done with high power, interested people according to stakeholder type?

Manage closely (D) Signup and view all the answers

What is the purpose of step 4 in the stakeholder analysis process?

To identify areas of conflicts (C) Signup and view all the answers

Why is stakeholder analysis important in project management?

To help project leaders and managers access a stakeholders’ interest, positions, alliances and knowledge (B) Signup and view all the answers

Study Notes

Stakeholder Analysis

Stakeholder Analysis and Mapping is done to identify and map the interests of stakeholders in a project.
It helps project leaders and managers to understand stakeholders' interests, positions, alliances, and knowledge related to the project.

Importance of Stakeholder Analysis

Stakeholder analysis is essential at the beginning of a project to inform the drafting of a log frame.
It is also useful during mid-term reviews or annual monitoring of a project.

Stakeholders Categorization

Internal stakeholders: employees and management within the organization.
External stakeholders: government, trade associations, and others outside the organization.

Process for Stakeholder Analysis

Identify stakeholders: consider bosses, team members, senior executives, prospective customers, and others.
Assess how stakeholders could be impacted or have an effect on the organization.
Prioritize stakeholders based on their power and interest.
Identify areas of conflict between stakeholders and the organization.
Prioritize, reconcile, and balance stakeholders' needs.
Align significant stakeholder needs with organizational strategies and actions.

Stakeholder Type and Expectation

High power, interested people: manage closely.
High power, less interested people: keep satisfied.
Low power, interested people: keep informed.
Low power, less interested people: monitor with minimum effort.

Dealing with Stakeholders

Eliminate processes that do not add stakeholder value.
Communicate effectively with stakeholders to encourage exchange and understanding of the project's value.
Identify stakeholders' needs, expectations, and potential conflicts.

Attribute Check for Stakeholders

Identification: who is paying for the project, who will receive deliverables, and who is the expert for the project domain?
Interest: what direct benefits do stakeholders expect, and what changes do they need to make?
Influence: what legitimate authority do stakeholders have, and what degree of influence do they carry?
Impact: how much impact can stakeholders have on the project, and will it affect the project's success?

Participation Matrix Table

Create a table to identify stakeholders' participation levels in various project stages, such as needs assessment, planning, implementation, and monitoring and evaluation.

Tips to Manage Stakeholders

Accept stakeholders as they are.
Involve key leadership and stakeholders early in the business analysis process.
Ensure confidentiality and help stakeholders realize their personal gains from the project.
Stakeholder mapping and analysis can help manage stakeholders effectively.

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Description

Learn about Stakeholder Analysis and Mapping, a process to identify and prioritize stakeholders' interests in a project. Understand its importance in project management and how it helps project leaders and managers.