22 Questions
What is the primary purpose of needs analysis in system development?
To gather information to consider while evaluating the system
Who should be part of the task force formed for system development?
Representatives from different departments and IT
What is the outcome of a joint program design?
A final document containing system definitions
Why is it important for users to understand the 4 W's?
To understand the capabilities of the system
What is the primary goal of a feasibility study?
To assess the practicality of the system
During needs analysis, what should be considered in relation to the organisation's strategic goals?
How the system will support the organisation's goals
What is the primary focus of a joint program design?
Collaborative activity among task force members
Who are considered external users of a system?
Non-employees who will use the system
What is the primary purpose of a Request for Proposal (RFP) document?
To compare different vendor bids for equipment and services
Which implementation alternative involves the organisation's team developing the system internally?
Insourcing
What is a key consideration when using a single vendor to supply all components?
The vendor's lack of knowledge in all areas of business
What is the primary focus of the 'Task to be performed' phase?
Implementing the system design requirements
What is a key characteristic of a self-sourcing implementation alternative?
End users design their own system with minimum or no input from IT
What is the primary goal of the system design phase?
To align the system with organisational goals
Which implementation method involves running the old and new systems simultaneously for a short period?
Parallel
What is a major drawback of the parallel implementation method?
It is very expensive and requires the old system to be operational
Which implementation method involves stopping the old system and starting the new one immediately?
Plunge
What is a key benefit of the phased-in-phased-out implementation method?
It can be effective in accounting and finance
Which implementation method involves introducing the new system to a limited area of the organisation?
Pilot
What is a key risk associated with the plunge implementation method?
There are problems with the new system
Which implementation method is suitable for organisations that require a gradual transition?
Phased-in-phased-out
What is a key consideration when choosing an implementation method?
The risk associated with the new system
Study Notes
Implementing Tasks
- Purchase of new equipment
- Appointment of new employees
- Training of employees
- Planning and design of physical layout
- Coding
- Testing
- Design security measures and safeguards
- Create a disaster recovery plan
Request for Proposal
- A written document with detailed specifications used for bidding
- Contains detailed functional, technical, and business requirements information
- Compares different bids
- Convenient to use a single vendor to supply all components
- Consider that the vendor might not have knowledge for all areas of the business
Implementation Alternatives
- Insourcing: Organisation's team develops the system internally
- Self-sourcing: End-users design their own system with minimum or no input from IT
- Outsourcing: Organisation appoints an external supplier or consultant who specialises in development services
Implementation Methods
- Parallel: Old and new systems run simultaneously for a short time to ensure the new system works
- Phased-in-phased-out: Each module is phased in and the old one phased out until the whole system is operational
- Plunge: Stop the old system and start using the new one
- Pilot: New system is introduced to a limited area of organisation, and if it functions correctly, it is implemented in the rest of the organisation
Planning Questions
- Why is the system being developed?
- Who are the current and future users of the system?
- Is the system new, an upgrade, or an extension of the current system?
- Which functional areas (departments) are going to use the system?
Needs Analysis
- Information to be considered by the analyst includes:
- Organisation's strategic goals
- How the proposed system will support these goals
- Factors critical for the success of the proposed system
- Criteria for evaluating the proposed system
Task Force
- Should have representatives from different departments, including IT, systems analysts, technical advisors, and top management
- Joint program design is a collective activity of task force members
- Structured workshop where everyone comes together to develop the program
- Result is a final document containing definitions of the planned system
User Feedback
- Users should understand the 4 W's:
- Why is the system being designed?
- Who is going to use the system?
- When will the system be operational?
- What kind of capabilities will the system provide
This quiz covers the implementation phase of a project, including purchasing new equipment, hiring employees, training, and planning the physical layout. It also involves coding, testing, and designing security measures and disaster recovery plans.
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