Project Management Fundamentals
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Project Management Fundamentals

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Questions and Answers

What is considered a strength of an organization in the SWOT analysis?

  • Events outside the organization
  • Skills lacking
  • Loss of market share
  • Competitive advantage for the organization (correct)

    • Which of the following is a recognized weakness in an organization?

  • Support from management
  • Skills and competencies needed
  • Opportunities for growth
  • IT system not producing the expected information (correct)

    • What must organizations defend against according to the SWOT analysis?

  • Staff morale
  • Strengths
  • Opportunities
  • Threats (correct)

    • Which step is NOT part of organizing a project team?

    <p>Conduct a market analysis</p> Signup and view all the answers

    Who is typically the sponsor in a project team?

    <p>The managing director</p> Signup and view all the answers

    What aspect does 'Opportunities' refer to in SWOT analysis?

    <p>External events that can be exploited</p> Signup and view all the answers

    Which combination represents a potential weakness in an organization?

    <p>Ineffective IT systems and lack of skills</p> Signup and view all the answers

    What is the first step in organizing a project team?

    <p>Identify a sponsor</p> Signup and view all the answers

    What is the first step in project planning as outlined?

    <p>Organize Project Team</p> Signup and view all the answers

    Which document is crucial for determining task duration according to past experiences?

    <p>Task History Record</p> Signup and view all the answers

    What should be avoided when assigning task durations?

    <p>Excessive padding</p> Signup and view all the answers

    What is the primary focus during the project execution phase?

    <p>Collect data updates</p> Signup and view all the answers

    Which step follows the development of the WBS in project planning?

    <p>Approximate Duration</p> Signup and view all the answers

    What is the recommended frequency for communicating project status to avoid surprises?

    <p>Once a month</p> Signup and view all the answers

    What is an essential consideration when assigning durations to tasks?

    <p>The most likely duration</p> Signup and view all the answers

    Which of the following is NOT a key component of project closure?

    <p>Updating the project file</p> Signup and view all the answers

    In project closure, which of the following is NOT a typical action?

    <p>Develop new parameters</p> Signup and view all the answers

    What is the significance of documenting assumptions in project task duration?

    <p>To facilitate future project comparisons</p> Signup and view all the answers

    What does emphasizing the status of milestones during project status reporting help to highlight?

    <p>Key events in the project timeline</p> Signup and view all the answers

    Which of the following tasks should be reported as completed during project status updates?

    <p>Major tasks completed during the reporting period</p> Signup and view all the answers

    What essential task is part of project planning?

    <p>Estimating task durations</p> Signup and view all the answers

    What is a primary benefit of tracking project status updates?

    <p>It provides a clear indication of progress.</p> Signup and view all the answers

    Why is updating project status crucial for its success?

    <p>It helps prevent problems from being overlooked.</p> Signup and view all the answers

    During which phase should adaptive action be taken to manage deviations?

    <p>Project Execution</p> Signup and view all the answers

    What does effective communication in project management primarily ensure?

    <p>Consistent updating of project status.</p> Signup and view all the answers

    What is the purpose of generating a Gantt chart in project management?

    <p>To provide visual representation of project timelines.</p> Signup and view all the answers

    What is the main goal when managing change in a project?

    <p>To effectively analyze variance from planned activities.</p> Signup and view all the answers

    Which aspect is least likely to be confirmed through ongoing communication during a project?

    <p>Employee performance evaluation.</p> Signup and view all the answers

    What should be the focus of project monitoring and control?

    <p>Consistently comparing actual performance to the plan.</p> Signup and view all the answers

    What primary phase follows the System Requirements Review (SRR) in the aerospace system development process?

    <p>Preliminary System Design (PSD)</p> Signup and view all the answers

    What is the main purpose of the Critical Design Review (CDR)?

    <p>To finalize the hardware and software designs before development</p> Signup and view all the answers

    Which of the following occurs during the Integration and Test phase?

    <p>Final product realization</p> Signup and view all the answers

    What is included in the rigorous test program during the test phase?

    <p>Analysis, modeling, and functional testing on ground or flight trials</p> Signup and view all the answers

    Which review focuses on preliminary software design after the requirements analysis?

    <p>Software Specification Review (SSR)</p> Signup and view all the answers

    What happens during the software coding and testing stage?

    <p>Software Development and Testing</p> Signup and view all the answers

    Why might a product undergo modifications even after system validation and certification?

    <p>For improvements in performance, reliability, or maintainability</p> Signup and view all the answers

    In which review is detailed hardware design evaluated?

    <p>Critical Design Review (CDR)</p> Signup and view all the answers

    Study Notes

    SWOT Analysis

    • Strengths: Competitive advantages, skills and competencies, and staff morale
    • Weaknesses: Lack of skills and ineffective IT systems
    • Opportunities: Events or changes outside the organization that can be exploited for advantage
    • Threats: Events or changes outside the organization that must be defended against, leading to potential loss of market share.

    Project Team Organisation

    • Three Steps: Identify a sponsor, appoint a project manager, and identify the core team.

    Project Management

    • Phases: Project initiation and organisation, project planning, project execution and monitoring & control, and project closure.

    Project Initiation and Organisation

    • Key Activities: Organise a project team, define parameters, and establish a framework.

    Project Planning

    • Key Activities: Develop a Work Breakdown Structure (WBS), approximate task durations, and generate a Gantt chart.

    Project Execution, Monitoring & Control

    • Key Activities: Collect and update project status, plan and take adaptive action, and report project status.

    • Collecting and Updating Status: Track problems early, visibly demonstrate progress, ensure ongoing communication.

    • Communicating Status: Provide a clear indication of project progress, keep everyone informed, encourage addressing problem areas, and provide credible completion estimates.

    Project Closure

    • Key Activities: Conduct project reviews and close the project file.

    Project Closure Process

    • After customer acceptance of final deliverables, project closure process must be completed by the project manager.

    Aerospace System Development Process

    • Stages: System Requirement Review (SRR), System Design Review (SDR), Preliminary Design Review (PDR), Critical Design Review (CDR), Integration and Test.

    • Key Activities: Requirements analysis, preliminary hardware design, detailed hardware design, hardware build, software specifications, preliminary software design, detailed software design, software coding and testing.

    • Integration and Test: Hardware and software are integrated and tested leading to the final product realization.

    • Qualification Testing: The final product undergoes rigorous testing to verify its fitness for its intended purpose including analysis, modeling, and functional testing on the ground or in flight trials.

    • Product Modifications: Modifications for performance, reliability, or maintainability reasons may be made even after system validation and certification or while the product is in service.

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    Chapter 2 Overview of Project Management PDF

    Description

    Test your knowledge on key project management concepts, including SWOT analysis, project planning, and organization. This quiz covers essential phases and steps for effective project execution and monitoring.

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