FPM Week 2 - Project Initiation

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Questions and Answers

Which of the following is a step in the project strategy selection process?

  • Lessons learned
  • Project completion
  • Project initiation (correct)
  • Project denial

Which of the following project selection techniques evaluates projects based on Strengths, Weaknesses, Opportunities, and Threats?

  • Weighted Scoring
  • Business Case
  • Payback Analysis
  • SWOT Analysis (correct)

What is the purpose of the four-stage planning process in project selection?

  • Focus on resource allocation
  • Develop a project scope
  • Select the right project at the right time (correct)
  • Manage project risks

In a SWOT analysis, which factors are external to the organization?

<p>Opportunities and Threats (A)</p> Signup and view all the answers

In the weighted scoring method, what must the total weight of all criteria add up to?

<p>100% (A)</p> Signup and view all the answers

Which of the following is not a financial method used to justify projects?

<p>SWOT Analysis (B)</p> Signup and view all the answers

In the payback analysis, when does payback occur?

<p>When cumulative benefits exceed cumulative costs (A)</p> Signup and view all the answers

Which of the following is a common element in a business case?

<p>Budget estimate and financial analysis (D)</p> Signup and view all the answers

What is the purpose of a Benefits Management Plan?

<p>To define how and when project benefits will be delivered (A)</p> Signup and view all the answers

What type of analysis calculates the expected net monetary gain or loss by discounting future cash flows to the present time?

<p>Net Present Value (NPV) (D)</p> Signup and view all the answers

Which of the following is used to make decisions under uncertainty by calculating the expected value of various outcomes?

<p>Decision Trees (C)</p> Signup and view all the answers

Which of the following is an example of a strategic objective for project selection?

<p>Launch a new product (C)</p> Signup and view all the answers

What is the typical format of a project charter?

<p>A formal document that authorizes the existence of a project (D)</p> Signup and view all the answers

Which of the following is not a component of a project charter?

<p>Stakeholder register (D)</p> Signup and view all the answers

What does the product vision describe in adaptive project initiation?

<p>The future state achieved by deploying the product (D)</p> Signup and view all the answers

Which of the following statements about payback analysis is true?

<p>Payback occurs when cumulative benefits equal or exceed cumulative costs (C)</p> Signup and view all the answers

What is the main purpose of the project kickoff meeting?

<p>To recap the project charter and discuss roles and responsibilities (B)</p> Signup and view all the answers

In weighted scoring, what is done after criteria are assigned weights?

<p>Score each project option for each criterion (B)</p> Signup and view all the answers

Which financial method evaluates how quickly a project can recover its initial investment?

<p>Payback Analysis (D)</p> Signup and view all the answers

What does the 'assumptions' section of a project charter contain?

<p>Conditions believed to be true without proof (D)</p> Signup and view all the answers

What is the role of the project manager in developing the project charter?

<p>Taking a major role in developing the charter and seeking approval (B)</p> Signup and view all the answers

What is the goal of conducting a SWOT analysis in project selection?

<p>To identify both internal and external factors affecting the project (B)</p> Signup and view all the answers

Which of the following is an example of an opportunity in a SWOT analysis?

<p>New technology available for the project (D)</p> Signup and view all the answers

Which of the following is used to quantify and evaluate the financial benefits of a project over time?

<p>Net Present Value (NPV) (C)</p> Signup and view all the answers

What is the main purpose of creating a business case for a project?

<p>To justify the project's need and alignment with business goals (C)</p> Signup and view all the answers

What is a key consideration when using a weighted scoring approach?

<p>The total weight of criteria must add up to 100% (C)</p> Signup and view all the answers

What is the primary purpose of the Benefits Management Plan?

<p>To define how project benefits will be measured and delivered (D)</p> Signup and view all the answers

What is the expected monetary value (EMV) of a project based on?

<p>Probability and potential outcomes (B)</p> Signup and view all the answers

Which of the following is not part of a project brief in adaptive project management?

<p>Detailed project schedule (A)</p> Signup and view all the answers

In a decision tree analysis, what is the expected monetary value of an outcome?

<p>The outcome’s probability multiplied by its potential value (A)</p> Signup and view all the answers

Which document is typically used to formally authorize the start of a project?

<p>Project Charter (D)</p> Signup and view all the answers

In which project selection method do senior executives develop the strategic plan?

<p>Four-stage planning process (D)</p> Signup and view all the answers

Which document outlines the project’s goals, scope, deliverables, and stakeholders' approval?

<p>Project Charter (C)</p> Signup and view all the answers

What does ROI stand for in project financial analysis?

<p>Return on Investment (D)</p> Signup and view all the answers

Which of the following criteria would not be included in a weighted scoring matrix?

<p>Stakeholder identification (D)</p> Signup and view all the answers

What is a potential benefit of live streaming a conference as part of a project?

<p>Increased membership and sponsorship revenue (D)</p> Signup and view all the answers

What is the purpose of the product roadmap in adaptive project management?

<p>To break down the product vision into specific business goals and development priorities (C)</p> Signup and view all the answers

Which financial metric looks at the time it will take to recover the investment made in a project?

<p>Payback Analysis (C)</p> Signup and view all the answers

Which of the following is typically included in the 'assumptions' section of a project charter?

<p>Conditions considered true without proof (B)</p> Signup and view all the answers

What is a key difference between a predictive project and an adaptive project?

<p>Predictive projects use a fixed plan, while adaptive projects are flexible (A)</p> Signup and view all the answers

What is a project vision typically used for in an adaptive project?

<p>To describe the future state of the product or service being developed (C)</p> Signup and view all the answers

Which financial method involves discounting future cash flows to their present value?

<p>Net Present Value (NPV) (A)</p> Signup and view all the answers

What type of project typically uses an agile or adaptive approach?

<p>Projects that require flexibility and frequent stakeholder input (C)</p> Signup and view all the answers

Which of the following is an example of a 'constraint' in a project charter?

<p>Budget limitations (B)</p> Signup and view all the answers

In the context of project selection, which of the following is an internal factor that can affect project success?

<p>Strengths (D)</p> Signup and view all the answers

What type of project typically involves a high degree of uncertainty and requires flexibility?

<p>Adaptive (Agile) project (B)</p> Signup and view all the answers

Which of the following tools is commonly used in predictive project management to manage tasks and track project progress?

<p>Gantt Chart (C)</p> Signup and view all the answers

What is the primary benefit of using a decision tree in project analysis?

<p>It quantifies risks and calculates expected monetary value (D)</p> Signup and view all the answers

In a project selection process, what is the purpose of resource allocation?

<p>To allocate the appropriate resources to approved projects (B)</p> Signup and view all the answers

What is the main advantage of using a project brief in an adaptive project?

<p>It outlines specific acceptance criteria and defines team collaboration (B)</p> Signup and view all the answers

Flashcards

Project initiation

The crucial first step in selecting the right project strategy.

Four-stage planning process

A method to choose the right project at the right time.

SWOT Analysis

A tool to evaluate Strengths, Weaknesses, Opportunities, and Threats.

Internal factors

Factors like Strengths and Weaknesses in SWOT.

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External factors

Opportunities and Threats in SWOT are beyond the organization.

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Weighted scoring

A project selection technique requiring total weights to equal 100%.

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Financial analysis methods

Includes NPV, Payback Analysis, and ROI; not SWOT.

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Net Present Value (NPV)

Calculates expected net monetary gain by discounting future cash flows.

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Payback Analysis

Determines when cumulative benefits exceed costs.

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Return on Investment (ROI)

Measures return generated from an investment in a project.

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Business case

Justifies the need for a project aligned with business goals.

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Project charter

Formally authorizes a project and includes key information.

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Benefits Management Plan

Defines how and when project benefits will be delivered.

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Key assumptions

Conditions accepted as true within a project charter.

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Project kickoff meeting

Recaps the project charter and clarifies team roles.

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Decision trees

Tools for making decisions under uncertainty and calculating outcomes.

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Expected Monetary Value (EMV)

Relies on probabilities to calculate expected outcomes.

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Project objectives

Strategic goals crucial for project selection.

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Project constraints

Factors like budget limits that affect project execution.

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Adaptive projects

Require flexibility to adjust to changing circumstances.

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Predictive projects

Follow a fixed plan and require less flexibility.

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Resource allocation

Involves assigning appropriate resources to projects.

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Project brief

Outlines acceptance criteria in adaptive projects.

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Stakeholder register

Record of stakeholders involved in the project.

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Project manager

Person responsible for developing the project charter.

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Success criteria

Measures to assess the project's success.

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Strategic objectives

Long-term goals that guide project selection.

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Evaluation metrics

Key metrics like NPV and ROI used in project analysis.

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Cumulative benefits

Total benefits over time that exceed costs in a project.

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Financial viability

Assessment of a project's potential financial success.

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Project scope

Defines the boundaries and deliverables of a project.

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Benefit realization

Process of ensuring that project benefits are achieved.

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Study Notes

Project Strategy Selection Process

  • Project initiation is a crucial step in selecting the right project strategy.
  • The main goal of the four-stage planning process is to choose the right project at the right time.

SWOT Analysis

  • SWOT stands for Strengths, Weaknesses, Opportunities, and Threats.
  • Opportunities and Threats are external factors; Strengths and Weaknesses are internal.
  • It helps identify both internal and external factors impacting project success.

Project Selection Techniques

  • SWOT Analysis evaluates projects based on their Strengths, Weaknesses, Opportunities, and Threats.
  • Weighted scoring requires all criteria weights to total 100%.

Financial Analysis Methods

  • Financial methods include Net Present Value (NPV), Payback Analysis, and Return on Investment (ROI); SWOT Analysis is not a financial method.
  • Payback occurs when cumulative benefits exceed costs, indicating investment recovery.
  • NPV calculates the expected net monetary gain or loss by discounting future cash flows.

Business Case and Project Charter

  • A business case justifies the need for the project and aligns it with business goals.
  • The project charter formally authorizes the project and includes the project manager's name and success criteria, but not the stakeholder register.

Benefits Management Plan

  • The plan defines how and when the project's benefits will be delivered while measuring success.
  • Key assumptions in a project charter include conditions accepted as true without proof.

Project Kickoff and Team Roles

  • The project kickoff meeting is essential to recap the project charter and clarify roles.
  • The project manager plays a significant role in developing the project charter and gaining approval.

Decision-Making Tools

  • Decision trees assist in making decisions under uncertainty, calculating expected outcomes' values.
  • Expected Monetary Value (EMV) relies on probability and potential outcomes.

Project Objectives and Constraints

  • Strategic objectives such as launching a new product are vital for project selection.
  • Constraints, like budget limitations, significantly impact project execution.

Adaptive vs. Predictive Projects

  • Adaptive projects require flexibility and can adjust to changing circumstances, while predictive projects follow a fixed plan.
  • Adaptive projects typically involve high uncertainty and seek frequent stakeholder input.

Financial Metrics and Evaluation

  • Key financial metrics in project analysis include Payback Analysis, NPV, ROI, and EMV.
  • A project's ROI measures the return generated from the investment in the project.

Resource Allocation and Project Brief

  • Effective resource allocation involves assigning appropriate resources to approved projects.
  • In adaptive projects, a project brief outlines acceptance criteria and team collaboration without setting a fixed timeline.

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