Chapter 15 - Closing the Project

What is a key component of the lessons learned process in project management?

What will the assessment of the market share achieved by the project become known?

What was one modification made to the initial budget during the project?

What kind of document is the Final Project Report?

What is the primary focus of the Closing Phase in project management?

Which of the following is NOT a typical activity in the Closing Phase?

Why is it important to document lessons learned during the Closing Phase?

What is an essential component in transitioning the project to operations?

During the Closing Phase, what is crucial for maintaining knowledge gained throughout the project?

What should a plan for effective project transition include?

What is a common oversight in the Closing Phase of a project?

Which document is essential for reporting the results of a completed project?

What is one of the key aspects of archiving project documents?

What main aspect should be avoided during the Closing Phase?

Closing the Project

The project moves into the closing phase once all deliverables are complete.
This phase often receives insufficient attention.
Closing activities include:
- Transitioning the project to operations.
- Reporting the project's results.
- Archiving project documents.
- Documenting lessons learned.

Transitioning to Operations

Many projects create outputs that remain within the organization beyond the project's end.
Important information should not be lost.
A plan should be developed to ensure an effective transition to operations.

Reporting the Results

The project was initially approved based on anticipated costs and benefits.
During the closing phase, the project's actual costs and benefit achievement are reviewed.
Benefits are often only known at a later point in time.
The Final Project Report is prepared and distributed to the project sponsor and key stakeholders.

Final Project Report

Contains important information, including the following:
- Project goals and objectives.
- Completion date.
- Budget.
- Details of any changes made to the original budget.

Storing Project Documents

Many documents are created during a project.
The Project Manager should ensure all documents are stored according to the documented Project Documentation Guidelines.

Documenting Lessons Learned

Every project is unique, but lessons learned can be helpful for future projects.
Many project team members and stakeholders should participate in the collection of lessons learned.
This review focuses on successes and opportunities for process improvement, not performance issues or assigning blame.

The Lessons Learned Report

Includes sections for:
- What went well during the project.
- What did not go well during the project.
- What should be done differently next time.
- How will this be done.

Test your knowledge on the crucial closing phase of project management. This quiz covers key activities such as transitioning to operations, reporting results, and documenting lessons learned. Assess your understanding of how to effectively close a project and ensure all deliverables are complete.