Podcast
Questions and Answers
What are the primary objectives of project closing?
What are the primary objectives of project closing?
Gaining stakeholder and customer acceptance of the final products and services, and documenting lessons learned for future projects.
What are the key components of a Project Review and Closure Report?
What are the key components of a Project Review and Closure Report?
Review of project outputs and success, outstanding issues and recommendations, activities undertaken to close the project, and informing future projects.
When is a Project Closure Report typically developed?
When is a Project Closure Report typically developed?
Towards the end of the project, when all project outputs have been delivered to the business owner, or when it has been decided to close the project for another reason.
Who are the key roles involved in a Post Implementation Review?
Who are the key roles involved in a Post Implementation Review?
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What is the purpose of an Administrative Closeout?
What is the purpose of an Administrative Closeout?
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What is the main purpose of gaining stakeholder and customer acceptance during project closing?
What is the main purpose of gaining stakeholder and customer acceptance during project closing?
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What is included in the project archives and lessons learned?
What is included in the project archives and lessons learned?
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What is the primary reason for developing a Project Review and Closure Report?
What is the primary reason for developing a Project Review and Closure Report?
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When should the Project Closure Report be started?
When should the Project Closure Report be started?
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What is the main purpose of a Project Closing Meeting?
What is the main purpose of a Project Closing Meeting?
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Study Notes
Project Closing
- Project closing involves gaining stakeholder and customer acceptance of final products and services, even if projects are not completed.
- Formal closure is necessary to reflect on lessons learned for future projects.
Project Review and Closure Report
- The final document produced for the project, used by senior management to formally close the project.
- Purpose:
- Review project outputs and success
- Outline outstanding issues and recommendations
- Detail activities undertaken to close the project
- Inform future projects
When to Develop a Project Closure Report
- Started towards the end of the project
- Completed when all project outputs have been delivered to the Business Owner
- Completed when it has been decided to close the project for another reason
What You Need Before You Start
- Main documents:
- Agreement to proceed with the development of the PRC Report from the Project Sponsor
- Copy of project documentation (e.g. Project Business Plan, Project Status Reports, Project Risk Register)
Project Closing Meeting 1
- Perform:
- Post Implementation Review
- Administrative Closeout
Conduct Post Implementation Review
- Roles involved:
- Project Manager
- Project Team Member
- Project Sponsor
- Customer
- Consumer
Perform Administrative Closeout
- Roles involved:
- Project Manager
- Project Team Member
Project Closing Meeting 2
- Formal acceptance and handover of:
- Final product
- Service
- Result that the project was authorized to produce
Problem Solving
- Steps:
- Understand the situation
- Identify the root cause
- Develop an effective plan
- Execute and modify until the problem is solved
Problem Tips
- Understand the situation
- Break it down into smaller manageable problems
- Develop a plan/options for a solution
- Solve it
Project Manager's Role During Project Close-out
- Ensure all project deliverables have been completed and formally accepted by the customer
- Determine if measurable success indicators were achieved
- Conduct project close-out meetings (internal and external)
- Write the final project report
- Document and share lessons learned
Evaluating Project Success
- Based on:
- Project purpose
- Deliverables
- Measurable success indicators (quality, schedule, cost)
Project Closing
- Project closing involves gaining stakeholder and customer acceptance of final products and services, even if projects are not completed.
- Formal closure is necessary to reflect on lessons learned for future projects.
Project Review and Closure Report
- The final document produced for the project, used by senior management to formally close the project.
- Purpose:
- Review project outputs and success
- Outline outstanding issues and recommendations
- Detail activities undertaken to close the project
- Inform future projects
When to Develop a Project Closure Report
- Started towards the end of the project
- Completed when all project outputs have been delivered to the Business Owner
- Completed when it has been decided to close the project for another reason
What You Need Before You Start
- Main documents:
- Agreement to proceed with the development of the PRC Report from the Project Sponsor
- Copy of project documentation (e.g. Project Business Plan, Project Status Reports, Project Risk Register)
Project Closing Meeting 1
- Perform:
- Post Implementation Review
- Administrative Closeout
Conduct Post Implementation Review
- Roles involved:
- Project Manager
- Project Team Member
- Project Sponsor
- Customer
- Consumer
Perform Administrative Closeout
- Roles involved:
- Project Manager
- Project Team Member
Project Closing Meeting 2
- Formal acceptance and handover of:
- Final product
- Service
- Result that the project was authorized to produce
Problem Solving
- Steps:
- Understand the situation
- Identify the root cause
- Develop an effective plan
- Execute and modify until the problem is solved
Problem Tips
- Understand the situation
- Break it down into smaller manageable problems
- Develop a plan/options for a solution
- Solve it
Project Manager's Role During Project Close-out
- Ensure all project deliverables have been completed and formally accepted by the customer
- Determine if measurable success indicators were achieved
- Conduct project close-out meetings (internal and external)
- Write the final project report
- Document and share lessons learned
Evaluating Project Success
- Based on:
- Project purpose
- Deliverables
- Measurable success indicators (quality, schedule, cost)
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Description
This quiz covers the process of formally closing a project, gaining stakeholder and customer acceptance, and documenting lessons learned for future improvements.
