Project Identification and Selection Quiz
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Questions and Answers

Who in the organization identifies a business need to build a system?

  • Systems Requestor (correct)
  • Project Sponsor
  • Business Case Developer
  • Improved Service Advocate

What does the term 'Business Case' refer to?

  • Improvement in service to customers
  • Justifications for a proposal (correct)
  • Primary point of contact for the system
  • Formal way of asking for IT support

What is the main responsibility of the Project Sponsor?

  • Identify a business need to build a system
  • Propose enhancements for an existing system
  • Ensure the project is moving in the right direction from a business perspective (correct)
  • Formally ask for IT support

What is a Systems Request aimed at?

<p>Reducing costs of system operation (C)</p> Signup and view all the answers

When is a project identified?

<p>When a business need for a system is recognized (D)</p> Signup and view all the answers

What does a Systems Request formally ask for?

<p>Enhancements for an existing system (D)</p> Signup and view all the answers

Which of the following is a common control to ensure data security and accuracy?

<p>Firewalls and antivirus software (A)</p> Signup and view all the answers

What might be an important consideration in deciding whether or not to upgrade the system?

<p>Support for new products and services (C)</p> Signup and view all the answers

What is the main purpose of using open-ended questionnaires?

<p>To survey interests, attitudes, feelings, and beliefs of users (C)</p> Signup and view all the answers

What is the main role of a systems analyst during the preliminary investigation?

<p>Collect information from individuals or groups (C)</p> Signup and view all the answers

Which method is frequently the best source for gathering qualitative information during the preliminary investigation?

<p>Structured interview with standard questions (D)</p> Signup and view all the answers

In what way does the lack of vendor support influence the decision to upgrade the system?

<p>It is an important consideration for upgrading (B)</p> Signup and view all the answers

What type of questions are used in close-ended questionnaires?

<p>Questions that effectively list all possible responses (C)</p> Signup and view all the answers

What does a company's mission statement typically state?

<p>'Business' the company is in in very simple terms (B)</p> Signup and view all the answers

Which method is used by analysts to gather information about various issues of a system from a large number of persons?

<p>Open-ended questionnaires (B)</p> Signup and view all the answers

What are structured interviews with standard questions used for?

<p>To provide consistent approach for gathering specific information. (C)</p> Signup and view all the answers

What is the primary responsibility of a Project Sponsor?

<p>Identifying a business need to build a system (B)</p> Signup and view all the answers

What does the term 'Systems Request' formally ask for?

<p>All of the above (D)</p> Signup and view all the answers

What is the purpose of a Business Case?

<p>All of the above (D)</p> Signup and view all the answers

What might be a reason for submitting a Systems Request?

<p>Both improved service and reduced cost (C)</p> Signup and view all the answers

Who typically identifies a business need to build a system?

<p>Someone in the organization (D)</p> Signup and view all the answers

What is the function of a Business Case in project development?

<p>To describe the project early and provide justification to proceed (D)</p> Signup and view all the answers

What is the main purpose of using open-ended questionnaires?

<p>To explore a problem and lead to a specific direction of answer (C)</p> Signup and view all the answers

Which of the following is a common control to ensure data security and accuracy?

<p>Passwords, various levels of user access, and encryption (A)</p> Signup and view all the answers

What might be an important consideration in deciding whether or not to upgrade the system?

<p>The lack of vendor support for older versions (D)</p> Signup and view all the answers

What does a company's mission statement typically state?

<p>In very simple terms what business the company is in (A)</p> Signup and view all the answers

Which method is frequently the best source for gathering qualitative information during the preliminary investigation?

<p>Open-ended questionnaires (A)</p> Signup and view all the answers

What is the main role of a systems analyst during the preliminary investigation?

<p>To collect information from individuals or groups by interviewing (D)</p> Signup and view all the answers

What does the term 'Business Case' refer to?

<p>Justification for a proposed project or undertaking (C)</p> Signup and view all the answers

What are structured interviews with standard questions used for?

<p>Gathering information from individuals or groups through a structured process (A)</p> Signup and view all the answers

What type of questions are used in close-ended questionnaires?

<p>Questions that effectively list all possible responses that are mutually exclusive (C)</p> Signup and view all the answers

Flashcards

Business Need

A requirement or desire identified within an organization that a system should be built to address.

Business Case

A document justifying a project with its costs, benefits, and risks.

Project Sponsor

Someone ensuring a project aligns with the company's strategy and makes key decisions.

Systems Request

A formal request for a new system or changes to an existing one.

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Project Identification

The point at which a need for a new project is recognized.

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Data Security & Accuracy

Protecting data and ensuring its correctness.

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Input Validation

A control to ensure data is correct before it's stored.

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System Upgrade

Improving an existing system by updating it to a newer version.

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Vendor Support

Assistance provided by the company that sells the system.

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Information Gathering

The process of collecting data about a system or project.

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Open-ended Questionnaires

Surveys with questions that allow for detailed, qualitative responses.

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Structured Interviews

Interviews using pre-defined questions to gather specific information.

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Systems Analyst

A person who analyzes the system's needs during the investigation.

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Observation

Analyzing the system's functionalities by watching its implementation.

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Close-ended Questionnaires

Surveys with multiple-choice or yes/no questions.

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Company Mission Statement

A document that outlines the company's purpose, goals, and values.

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Qualitative Information

Information that is descriptive and not easily measured numerically.

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Surveys

Gathering information from a large group using several standard questions.

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Study Notes

System Development Process

  • A business need to build a system is typically identified by someone in the organization.

Business Case

  • A Business Case refers to a document that outlines the justification for a project, including the costs, benefits, and risks.
  • The main purpose of a Business Case is to provide a structured approach to evaluating the viability of a project.
  • The function of a Business Case is to provide a structured approach to evaluating the viability of a project in project development.

Project Sponsor

  • The main responsibility of a Project Sponsor is to ensure the project is aligned with the organization's strategic objectives and to make key decisions about the project.
  • The primary responsibility of a Project Sponsor is to ensure the project is aligned with the organization's strategic objectives.

Systems Request

  • A Systems Request is aimed at identifying a business need to build a system.
  • A Systems Request formally asks for a new system or a major modification to an existing system.
  • A reason for submitting a Systems Request might be to address a business need or opportunity.

Project Identification

  • A project is identified when a business need or opportunity is identified.

Data Security and Accuracy

  • A common control to ensure data security and accuracy is Input validation.

System Upgrade

  • An important consideration in deciding whether or not to upgrade the system is the availability of vendor support.
  • The lack of vendor support can influence the decision to upgrade the system.

Information Gathering

  • The main purpose of using open-ended questionnaires is to gather qualitative information.
  • Structured interviews with standard questions are used to gather specific, detailed information.
  • The main role of a systems analyst during the preliminary investigation is to gather information about various issues of a system from a large number of persons.
  • The method frequently used by analysts to gather qualitative information during the preliminary investigation is observation.

Surveys

  • The type of questions used in close-ended questionnaires are multiple-choice or yes/no questions.
  • The main purpose of using open-ended questionnaires is to gather qualitative information.

Company Mission Statement

  • A company's mission statement typically states the organization's purpose, goals, and values.

Information Gathering Methods

  • A method used by analysts to gather information about various issues of a system from a large number of persons is surveys.
  • Structured interviews with standard questions are used to gather specific, detailed information.

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Description

Test your understanding of project identification and selection in organizations. Learn about the key roles such as project sponsor and the process of recognizing business needs for system development.

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