Podcast
Questions and Answers
Which of the following types of project closure refers to a project that is completed early with some parts eliminated?
Which of the following types of project closure refers to a project that is completed early with some parts eliminated?
- Normal
- Premature (correct)
- Failed Project
- Perpetual
Project closure is an optional phase in the project management lifecycle.
Project closure is an optional phase in the project management lifecycle.
False (B)
Name one responsibility of a Project Manager within the construction team.
Name one responsibility of a Project Manager within the construction team.
Managing project scope, cost, or quality.
The _____ phase is the last stage in the project management lifecycle.
The _____ phase is the last stage in the project management lifecycle.
Match each type of project closure with its description:
Match each type of project closure with its description:
What is one major benefit of formally closing a project?
What is one major benefit of formally closing a project?
The financial aspects of a project should be finalized only after project system closure.
The financial aspects of a project should be finalized only after project system closure.
Name one activity involved in the project closure process.
Name one activity involved in the project closure process.
At the end of a project, it is important to close down all project ______ to ensure proper closure.
At the end of a project, it is important to close down all project ______ to ensure proper closure.
Match the following project closure activities with their descriptions:
Match the following project closure activities with their descriptions:
What is the main purpose of a post project review?
What is the main purpose of a post project review?
Lessons learned sessions only focus on negative experiences during the project.
Lessons learned sessions only focus on negative experiences during the project.
What is typically reviewed 3 to 6 months after project closure?
What is typically reviewed 3 to 6 months after project closure?
The process of gathering, documenting, and analysing feedback during a project is known as __________.
The process of gathering, documenting, and analysing feedback during a project is known as __________.
Match the following outcomes to their descriptions:
Match the following outcomes to their descriptions:
Which of the following documents is NOT typically part of the project archiving process?
Which of the following documents is NOT typically part of the project archiving process?
Client commissioning primarily focuses on the engineering aspects of the project.
Client commissioning primarily focuses on the engineering aspects of the project.
What is the purpose of conducting a project review?
What is the purpose of conducting a project review?
A __________ is typically undertaken at the end of a project phase to confirm its continued viability.
A __________ is typically undertaken at the end of a project phase to confirm its continued viability.
Match the types of project reviews with their descriptions:
Match the types of project reviews with their descriptions:
What is a key component of stakeholder satisfaction in project management?
What is a key component of stakeholder satisfaction in project management?
All project reviews aim solely to measure financial performance.
All project reviews aim solely to measure financial performance.
The document that summarizes lessons learned during a project is known as the __________.
The document that summarizes lessons learned during a project is known as the __________.
Flashcards
Project Closure
Project Closure
The final stage of a project where all loose ends are tied up, results are communicated, and the team is debriefed.
Normal Project Closure
Normal Project Closure
This occurs when a project is finished according to the original plan and objectives.
Premature Project Closure
Premature Project Closure
This happens when a project is completed early, often because some parts are eliminated.
Perpetual Project Closure
Perpetual Project Closure
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Failed Project Closure
Failed Project Closure
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Clear handover
Clear handover
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Stocktaking of achievement
Stocktaking of achievement
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Financial control
Financial control
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Focus for benefits realisation
Focus for benefits realisation
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Disband the project team
Disband the project team
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Stakeholder satisfaction
Stakeholder satisfaction
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Project Document Archiving
Project Document Archiving
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Handover and Commissioning
Handover and Commissioning
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Engineering Commissioning
Engineering Commissioning
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Client Commissioning
Client Commissioning
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Project Review
Project Review
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Project Evaluation Review
Project Evaluation Review
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Gate Reviews
Gate Reviews
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Post Project Review
Post Project Review
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Benefits Review
Benefits Review
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Lessons Learned
Lessons Learned
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Lessons Learned Session
Lessons Learned Session
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Lessons Learned: Positive & Negative
Lessons Learned: Positive & Negative
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Study Notes
Course Information
- Course Title: PROJECT MANAGEMENT
- Course Code: 0404438
- Course Leader: Prof. Alex Opoku (PhD, MSc, BSc (Hons), PGCHE, FHEA, MCIOB, FRICS), Professor of Sustainable Built Environment
Lecture Overview
- Topic: Project Review and Close-out
Course Learning Outcomes
- Understand what a project is, Project Management, and the Project Manager's role in a construction team.
- Understand how Project Managers manage projects (scope, time, cost, quality, human resources, communications, risk, and procurement).
- Learn methods for estimating time and cost, and managing quality in construction.
- Learn theories of leadership, communication, motivation, and conflict management within teams.
- Understand Procurement and Risk management and their relationship.
Project Closure
- The project closure phase is the final stage of the project lifecycle.
- It formally ends a project.
- It's a critical phase in project management.
- It involves tying up loose ends, communicating results, and debriefing with the team.
Types of Project Closure
- Normal: Completing a project as planned.
- Premature: Completing a project early, sometimes eliminating parts.
- Perpetual: Projects that never seem to end with continuous "add-ons," suggesting a poorly defined scope.
- Failed: Easily identifiable projects with negative outcomes.
- Changed Priority: Projects altered or canceled due to organizational changes.
Benefits of Formal Project Closure
- Clear Handover: Ensuring products are formally handed to and accepted by the client.
- Achievement Review: Providing time for team members to reflect on accomplishments and shortcomings.
- Financial Control: Completing financial tasks (invoices, expenses, accounts, cost centers).
- Benefits Realization: Securing commitment from the business to benefit realization.
Project Closure Activities
- Documentation: Capturing lessons learned throughout the project and making them an asset.
- Project Systems Closure: Closing down all project systems (e.g., financial systems).
- Project Reviews: Reviewing the project after all relevant systems are closed.
- Team Disbandment: Disbanding the project team efficiently to cut unnecessary overhead costs.
- Stakeholder Satisfaction: Actions confirming the project met stakeholders' requirements.
Archiving Project Documents
- Project Initiation Documents (PID).
- Stakeholder Analysis and Communications Plans.
- Change Requests and revisions to PID's
- End of Project Report.
- Post Implementation Review.
- Project Plan.
- Relevant meeting notes.
- Tender and contracting documentation.
Handover and Commissioning
- Transferring project components into use/occupation.
- Engineering commissioning: approvals, appliance testing, and certificates.
- Client commissioning: facility readiness for use and client interaction.
Project Reviews
- Measuring project performance (time, cost, and quality).
- Facilitating organizational learning.
Types of Project Reviews
- Project Evaluation Review: Additional monitoring.
- Gate Reviews: Senior management assessment of project viability.
- Audits: Independent review of project management.
- Post Project Reviews: Operational review of project management.
- Benefits Review: Formal review of project objectives (3-6 months post).
Lessons Learned
- Gathering feedback, documenting, and analyzing events to improve future projects.
- Identifying project successes and areas for improvement.
- Providing recommendations to future project teams.
- Drawing on both positive and negative experiences.
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