Podcast
Questions and Answers
What is the primary focus of program management?
What is the primary focus of program management?
- Coordinating related projects to achieve strategic objectives (correct)
- Reducing the number of projects in the portfolio
- Managing individual projects separately
- Enhancing client relationships across projects
Which of the following best describes a program?
Which of the following best describes a program?
- An initiative that requires no project management oversight
- A collection of unrelated projects managed independently
- A group of related projects managed to obtain coordinated benefits (correct)
- A single project with a defined scope and timeline
What should be done if the relationship between projects is based only on shared resources?
What should be done if the relationship between projects is based only on shared resources?
- Eliminate redundant projects
- Consider them as a portfolio of projects (correct)
- Manage them as a program
- Prioritize the most expensive project first
Which process is NOT part of effective project management within a program?
Which process is NOT part of effective project management within a program?
Why might an organization use projects to achieve its strategic plan?
Why might an organization use projects to achieve its strategic plan?
What is primarily managed by an operations manager?
What is primarily managed by an operations manager?
Which area of management involves overseeing the processes of producing goods and services?
Which area of management involves overseeing the processes of producing goods and services?
Which operational function ensures financial processes run smoothly and in compliance with regulations?
Which operational function ensures financial processes run smoothly and in compliance with regulations?
How do projects typically intersect with operations?
How do projects typically intersect with operations?
What distinguishes operations from projects?
What distinguishes operations from projects?
What does the closeout phase of a project typically involve?
What does the closeout phase of a project typically involve?
Why might an organization initiate strategic business initiatives?
Why might an organization initiate strategic business initiatives?
In which phase of project management is it most likely to undertake the transfer of project resources to operations?
In which phase of project management is it most likely to undertake the transfer of project resources to operations?
What does personal effectiveness in project management primarily involve?
What does personal effectiveness in project management primarily involve?
What is the PMBOK Guide primarily focused on?
What is the PMBOK Guide primarily focused on?
Which of the following best describes enterprise environmental factors?
Which of the following best describes enterprise environmental factors?
What does the PMBOK not provide details on?
What does the PMBOK not provide details on?
What are the potential influences of enterprise environmental factors on project management?
What are the potential influences of enterprise environmental factors on project management?
Which document addresses the management of programs?
Which document addresses the management of programs?
Which aspect is not a main focus of the PMBOK Guide?
Which aspect is not a main focus of the PMBOK Guide?
What is the role of the Organizational Project Management Maturity Model (OPM3)?
What is the role of the Organizational Project Management Maturity Model (OPM3)?
Which of the following is NOT considered an enterprise environmental factor?
Which of the following is NOT considered an enterprise environmental factor?
What determines the name and number of project life cycle phases?
What determines the name and number of project life cycle phases?
Which of the following accurately describes the project life cycle?
Which of the following accurately describes the project life cycle?
Which of the following is NOT an example of project management information systems?
Which of the following is NOT an example of project management information systems?
How can the project life cycle influence project execution?
How can the project life cycle influence project execution?
Which of the following best describes governmental standards as an enterprise environmental factor?
Which of the following best describes governmental standards as an enterprise environmental factor?
What aspect of enterprise environmental factors includes the skills and knowledge available within an organization?
What aspect of enterprise environmental factors includes the skills and knowledge available within an organization?
What does the project life cycle ultimately provide for project managers?
What does the project life cycle ultimately provide for project managers?
What is the primary purpose of the Requirements Traceability Matrix?
What is the primary purpose of the Requirements Traceability Matrix?
Which of the following is NOT an input for the Define Scope process?
Which of the following is NOT an input for the Define Scope process?
Which tool or technique involves specialized knowledge to influence the Define Scope process?
Which tool or technique involves specialized knowledge to influence the Define Scope process?
What does the Requirements Management Plan focus on regarding project requirements?
What does the Requirements Management Plan focus on regarding project requirements?
Which component is essential to create a comprehensive Work Breakdown Structure (WBS)?
Which component is essential to create a comprehensive Work Breakdown Structure (WBS)?
What role does organizational process assets play in the Define Scope process?
What role does organizational process assets play in the Define Scope process?
Which of the following is a key output of collecting requirements?
Which of the following is a key output of collecting requirements?
What is one of the benefits of defining a project's scope clearly?
What is one of the benefits of defining a project's scope clearly?
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Study Notes
Project Management
- A program is a group of related projects managed in a coordinated way.
- Projects within a program are linked by a common outcome or capability, not just shared resources.
- Program management aims to achieve strategic objectives and benefits by coordinating projects.
Operations Management
- Operations managers focus on processes, resources, and teams for efficient and quality ongoing activities.
- Examples of operations include production (goods and services), manufacturing (products for customers), and accounting.
- Operations are permanent endeavors producing consistent outputs, while projects are temporary initiatives.
Projects and Strategic Planning
- Projects can help achieve an organisation's strategic objectives when aligned with its strategy.
- Projects require project management, while operations require business process management or operations management.
- Projects can intersect with operations at various points, including closeout phases, new product development, and operational improvements.
Project Management Body of Knowledge (PMBOK® Guide)
- The PMBOK® Guide is a standard for managing most types of projects across industries.
- It outlines project management processes, tools, and techniques for successful outcomes.
- The standard specifically focuses on project management, but also touches on budgeting, planning, and other related themes.
Enterprise Environmental Factors
- These are internal and external factors influencing a project's success.
- They can come from any organisation involved in the project and can be positive or negative.
- Examples include organisational culture, government standards, infrastructure, and communication channels.
The Project Life Cycle
- A project life cycle consists of sequential and sometimes overlapping phases.
- The phases and their number are determined by organisational needs, the project's nature, and its application.
- The project Life Cycle is the sequence of phases from the project's beginning to its end.
Collect Requirements: Outputs
- Requirements documentation outlines how project requirements address business needs.
- The Requirements Management Plan details how requirements are managed throughout the project.
- The Requirements Traceability Matrix connects each requirement to its origin and tracks it through the project.
Define Scope
- This process details the project and product, defining parameters and goals.
- It establishes expectations and a framework for successful completion.
- Examples of influencing factors include policies, procedures, and previous project files.
Create Work Breakdown Structure (WBS)
- This process breaks down deliverables and work into smaller components.
- A WBS provides a comprehensive view of each component within the project.
- The WBS is a project management tool that helps understand the overall scope of a project.
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