Procurement Associate Position at UNDP Yemen
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Questions and Answers

What is the main role for the positions being advertised?

  • Procurement Specialist
  • Assistant Manager
  • Procurement Associate (correct)
  • Procurement Analyst

What is the required educational qualification for the position?

  • High School Diploma
  • Master's Degree
  • Bachelor's Degree (correct)
  • Associate's Degree

In which location is the job based?

  • Amman, Jordan
  • Sana'a, Yemen (correct)
  • Cairo, Egypt
  • Beirut, Lebanon

What is the maximum duration of the contract for this position?

<p>1 year with the possibility for extension (D)</p> Signup and view all the answers

What languages must applicants be fluent in?

<p>English and Arabic (B)</p> Signup and view all the answers

What grade level is associated with the vacancy?

<p>G6 (A)</p> Signup and view all the answers

What key principles does UNDP emphasize in its hiring approach?

<p>Diversity, Equity, and Inclusion (B)</p> Signup and view all the answers

What is the deadline for applications?

<p>08/12/2024 23.59 (A)</p> Signup and view all the answers

What is one of the key responsibilities related to gender equality in procurement processes?

<p>Ensure gender sensitive procurement according to UNDP guidelines (A)</p> Signup and view all the answers

How can UNDP support women led contractors in the procurement process?

<p>By enhancing their capacities to apply for different bids (A)</p> Signup and view all the answers

What is expected of UNDP contractors regarding gender policies?

<p>They should comply with UNDP gender sensitive policies (D)</p> Signup and view all the answers

What type of capacity building is suggested for UNDP staff regarding procurement?

<p>Support for institutional and technical capacity on gender sensitive procurement (B)</p> Signup and view all the answers

Which of the following processes should be gender sensitive according to UNDP guidelines?

<p>Consultants' selections and tenders' announcements (D)</p> Signup and view all the answers

What are the three main pillars of UNDP's revised country strategy note for Yemen?

<p>Green economic recovery, governance and peacebuilding, and climate change (B)</p> Signup and view all the answers

Why does UNDP conduct rigorous reference and background checks on selected candidates?

<p>To prevent any potential sexual exploitation, abuse, or harassment (B)</p> Signup and view all the answers

What is the estimated number of people in Yemen who are in need of humanitarian assistance?

<p>24 million (D)</p> Signup and view all the answers

What impact did the conflict in Yemen have on the country's development by 2019?

<p>Loss of 21 years of development gains (C)</p> Signup and view all the answers

What is the primary role of the Procurement Associate?

<p>To ensure effective and transparent procurement services (B)</p> Signup and view all the answers

Which approach does UNDP adopt to address changing business needs?

<p>A portfolio approach to link interventions (B)</p> Signup and view all the answers

What is UNDP's prediction if the conflict in Yemen continues unabated?

<p>Depth of poverty affecting 11.7 million people (D)</p> Signup and view all the answers

Which of the following best defines sustainable procurement as per UNDP's focus?

<p>Minimizing the environmental impact of products and ensuring positive social results (D)</p> Signup and view all the answers

What is one of the key principles the Procurement Associate must align with in implementing procurement strategies?

<p>Fairness, integrity, and transparency (A)</p> Signup and view all the answers

What type of procurement processes must the Procurement Associate organize?

<p>Processes for CO, projects, and other UN Agencies (B)</p> Signup and view all the answers

What condition currently exists regarding the truce in Yemen?

<p>The un-extended truce of April 2022 still holds (C)</p> Signup and view all the answers

What must the Procurement Associate ensure compliance with?

<p>UNDP rules, regulations, and policies (A)</p> Signup and view all the answers

Which country is considered to have the highest depth of poverty due to the ongoing conflict?

<p>Yemen (A)</p> Signup and view all the answers

In collaboration with which groups does the Procurement Associate work closely?

<p>Operations, Programme and project teams, and vendors (C)</p> Signup and view all the answers

What is expected from UNDP personnel in terms of teamwork?

<p>To enhance and enable horizontal collaboration (D)</p> Signup and view all the answers

Which of the following responsibilities is NOT a duty of the Procurement Associate?

<p>Oversee all marketing strategies of the office (B)</p> Signup and view all the answers

Which skill is emphasized for managing communications effectively?

<p>Ability to tailor messages based on the audience (C)</p> Signup and view all the answers

What is a primary objective in client management?

<p>Adding value beyond immediate requests (A)</p> Signup and view all the answers

What minimum educational qualification is required for the position?

<p>Secondary education (C)</p> Signup and view all the answers

How much experience is required if a candidate has a high school diploma?

<p>6 years (B)</p> Signup and view all the answers

In risk management, what ability is crucial for success?

<p>Mitigating risks and managing them proactively (A)</p> Signup and view all the answers

What certification is required for the position?

<p>CIPS level 2 (B)</p> Signup and view all the answers

Which of the following is considered an advantage for candidates applying for this position?

<p>Experience in public sector procurement (C)</p> Signup and view all the answers

What type of software knowledge is particularly important for this role?

<p>Advanced knowledge of web-based management systems like ERP (D)</p> Signup and view all the answers

What level of competency is associated with achieving results while balancing speed and accuracy?

<p>Level 2 (D)</p> Signup and view all the answers

Which competency involves learning from others and supporting their learning?

<p>Learn Continuously (D)</p> Signup and view all the answers

What is essential for enabling diversity and inclusion according to the competencies?

<p>Facilitating conversations (C)</p> Signup and view all the answers

Which competency focuses on bringing people together and maintaining partnerships?

<p>Engage and Partner (B)</p> Signup and view all the answers

Which of the following competencies involves adapting processes to new situations?

<p>Adapt with Agility (A)</p> Signup and view all the answers

What attitude is encouraged under the competency 'Act with Determination'?

<p>To handle multiple pressures simultaneously (A)</p> Signup and view all the answers

What aspect is crucial for the competency 'Think Innovatively'?

<p>Demonstrating systemic thinking (A)</p> Signup and view all the answers

How does the 'Enable Diversity and Inclusion' competency suggest making decisions?

<p>By considering diverse perspectives (D)</p> Signup and view all the answers

Which competency encourages scaling up solutions and simplifying processes?

<p>Achieve Results (D)</p> Signup and view all the answers

In the context of People Management, what does supervision involve?

<p>Guiding support staff in specific tasks (D)</p> Signup and view all the answers

Flashcards

Procurement Associate Positions

Two vacant positions for Procurement Associates at the United Nations Development Programme (UNDP) Regional Bureau for Arab States.

Location

Sana'a, Yemen, within the Yemen Country Office.

Contract Duration

One year, potentially extendable.

Application Deadline

December 8, 2024, 23:59.

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Required Educational Qualification

Bachelor's degree with three years of experience, or equivalent.

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Essential Languages

Fluency in English and Arabic.

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Job Grade

G6.

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Application Type

Full-time.

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UNDP Procurement Priorities

Flexible methods for high-value/low-risk procurement, timely delivery, and meeting client needs.

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Procurement Associate Role

Executes procurement services & processes, may supervise support staff, and promotes client focus.

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Procurement Collaboration

Close working with operations, programming, project teams and vendors to resolve issues.

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Sustainable Procurement

Implementing strategies aligned with fairness, integrity, transparency to get best value.

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Internal Controls

Ensuring full compliance with UNDP rules, regulations, and policies through effective internal processes.

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Standard Operating Procedures (SOPs)

Detailed procedures for procurement processes within a Country Office.

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Procurement Plans

Strategies and plans for procurement activities within the country office and projects.

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Portfolio Approach

Adapting procurement to changing needs, and leveraging connections between projects for strategy.

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Yemen's crisis depth

Yemen faces a severe political, humanitarian, and development crisis due to ongoing conflict, estimated to impact 24 million people requiring aid.

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Yemen's conflict duration

Yemen's conflict, escalating into a civil war in 2015, has lasted eight years, causing severe humanitarian consequences and development setbacks.

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UNDP's Yemen strategy

UNDP's revised country strategy in Yemen focuses on transitioning from humanitarian aid to long-term development, through green economic recovery, governance/peacebuilding, and climate/environmental action.

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UNDP's procurement focus

UNDP aims to leverage procurement as a strategic advantage, emphasizing integration at project design and promoting sustainable practices aligning with UN Sustainable development goals.

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Political breakthrough in Yemen

There is hope for a political solution to Yemen's conflict, following from the April 2022 truce.

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Extreme poverty risk in Yemen

UNDP predicts a significant increase in extreme poverty in Yemen (11.7M people) if the conflict persists.

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Rigorous candidate checks

UNDP ensures thorough background and reference checks for all candidates to prevent exploitation and abuse, harassment and discrimination.

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What are core competencies?

Essential skills and qualities required for successful performance in a role, reflecting the values and principles of the organization.

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Think Innovatively - Level 2

Proposing new ideas, adapting approaches and demonstrating a systemic way of thinking.

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Learn Continuously - Level 2

Stepping outside comfort zones, actively seeking new knowledge and helping others learn.

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Adapt with Agility - Level 2

Adjusting processes to new situations, involving others in changes.

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Act with Determination - Level 2

Persevering through challenges, managing stress and multi-tasking effectively.

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Engage and Partner - Level 2

Building and maintaining strong relationships, bringing people together for common goals.

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Enable diversity and Inclusion - Level 2

Facilitating conversations that bridge differences, considering diverse perspectives in decision-making.

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Supervisor Responsibilities

May supervise support staff in the Procurement Unit.

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What is 'Achieve Results' - Level 2?

Scaling up solutions, simplifying processes, prioritizing speed and accuracy.

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What is 'UNDP People Management Competencies'?

Specific skills and knowledge for leading and managing people within UNDP, found on a dedicated website.

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Gender-sensitive procurement

Procurement processes that consider the needs and perspectives of both women and men, ensuring equal opportunities for participation and benefit.

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UNDP gender policies

Guidelines and rules that promote gender equality and women's empowerment within UNDP's procurement processes.

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Women-led contractors

Businesses owned and managed by women who participate in UNDP procurement processes.

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Capacity building for contractors

Helping women-led contractors enhance their skills and resources to successfully bid for and execute UNDP projects.

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Ensuring compliance with gender policies

Monitoring that UNDP contractors adhere to and implement gender-sensitive policies during project execution.

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Client Satisfaction

Ensuring clients are happy and satisfied with the services provided. Aim to exceed expectations and build strong relationships.

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Adding Value

Providing extra benefits or services beyond the client's initial request. This could involve suggesting additional solutions or providing insights.

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Anticipating Client Needs

Predicting what clients will need or want before they even ask. This involves understanding their business and proactively offering solutions.

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Risk Management

Identifying and mitigating potential risks that could harm the business or its clients.

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Managing Risks Proactively

Taking steps to prevent or reduce risks before they become problems. This involves planning and implementing strategies.

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Clear Communication

Expressing ideas and information in a way that is easy to understand. Tailor your message to the audience and use appropriate communication channels.

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Internal and External Communication

Effective communication within the organization and with external stakeholders, including clients and the public.

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CIPS Level 2

A professional certification in procurement and supply chain management, required for this position.

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Study Notes

Procurement Associate Job Description

  • Organization: United Nations Development Programme
  • Location: Sana'a, Yemen (Country Office Yemen)
  • Position Type: Full-time, Fixed Term
  • Grade: G6
  • Contract Duration: 1 year, possibility of extension
  • Education: Bachelor's degree, 3 years experience OR High School degree
  • Posting Date: November 22, 2024
  • Application Deadline: December 8, 2024
  • Required Languages: Fluency in English and Arabic, Desired languages
  • Vacancy Timeline: 2 weeks
  • Mobility: Required

Job Details

  • Background: UNDP values diversity, equity, and inclusion. They strive for representation of underserved populations and do not tolerate sexual exploitation, abuse, harassment, or discrimination.
  • Yemen's Situation: Yemen faces an unprecedented crisis after 8 years of conflict. The humanitarian situation is dire, with 24 million needing assistance. UNDP projects significant poverty and income inequality if the conflict continues.
  • UNDP's Strategy: UNDP is scaling up programming and staff to support the transition from humanitarian to development. The strategy focuses on green economic recovery, governance and peacebuilding, and climate change, water, energy, and environment.
  • Procurement Focus: UNDP emphasizes strategic integration of procurement into project design, innovative specifications, sustainable production, and consumption, and the lowest possible environmental impact.
  • Associate Responsibilities: Implement and supervise procurement strategies; ensure full compliance with UNDP rules, regulations, and policies; develop and document internal processes; facilitate procurement knowledge-building and knowledge-sharing.
  • Competencies: The position requires competencies in achieving results, thinking innovatively, learning continuously, adapting with agility, acting with determination, engaging and partnering, and enabling diversity and inclusion.

Skills and Experience

  • Education: Secondary education is required. Bachelor's degree is preferred. A Certified International Procurement Specialist (CIPS) level 2 certification is required, or must be obtained within one year of employment start.
  • Experience: At least 6 years (with high school diploma) or 3 years (with bachelor's degree) of progressively responsible administrative experience at the national and international level, ideally involving public sector procurement.
  • Languages: Fluency in English and Arabic is essential.

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UNDP Procurement Associate Job PDF

Description

This quiz covers the job description for the Procurement Associate role at the United Nations Development Programme in Sana'a, Yemen. It includes details about the position's requirements, responsibilities, and the humanitarian context of Yemen's situation. Prepare to understand the critical aspects of working in a challenging environment focused on diversity and inclusion.

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