PURCHASE MANUAL AND GUIDE QUIZ

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What is one of the responsibilities of the Purchaser?

Ensure the accuracy and quality of received materials

Collaborate with the Receiving personnel and other departments for efficient order fulfillment (correct)

Receive and inspect incoming shipments

Organize and manage the storage of received materials.

What is a responsibility of the Warehouse Receiving & Shipping role?

Request quotations from suppliers

Identify potential suppliers

Evaluate supplier proposals and negotiate terms

Verify received materials against purchase orders and shipping documents (correct)

Which role is responsible for reviewing purchase requisitions for accuracy and completeness?

Warehouse Receiving & Shipping

Purchasing Manager

Receiving personnel

Purchaser (correct)

What is one of the key topics covered in the PP-001 module and its extensions?

Generating Purchase Orders from Sales Orders Signup and view all the answers

What step is involved in creating a Purchase Order from a Sales Order?

Receiving the SO & pick sheet from the sales team Signup and view all the answers

When creating a Purchase Order from a Sales Order, what can be found in the 'Net Ordered' field when checking each item availability in the Count tab of a Sales Order?

Number of items ordered considering already ordered and sold Signup and view all the answers

What type of information can be found in the General tab of a Product window?

Material details like minimum to request or lead time Signup and view all the answers

Which action is NOT part of creating a Purchase Order from a Sales Order based on the text?

Placing an order without considering stock levels Signup and view all the answers

What aspect of creating Purchase Orders is emphasized in PP-001.1?

Converting customer requests into orders Signup and view all the answers

What action should be taken after filling out the information requested on the Techo-Bloc ecommerce portal?

Click in ADD and fill out the quantity Signup and view all the answers

What should be written in the PO after submitting the order on the Rafferty portal?

Sent - Date Signup and view all the answers

Where should the PO be placed before receiving the order confirmation and ETA by email?

In the 'Waiting Confirmation/ETA' folder Signup and view all the answers

What should be done after reviewing the order on the Rafferty portal?

Submit the order Signup and view all the answers

When should the sales orders and pick sheet be taken at the sales office?

After submitting the order Signup and view all the answers

What should be done besides choosing to send the order confirmation by email on Rafferty's portal?

Change the Delivery Location and add PO number Signup and view all the answers

What is the purpose of updating all ETAs after receiving the order confirmation?

To help customers plan effectively Signup and view all the answers

Why is it important for the Purchase Admin to confirm specific information from the order confirmation?

To identify any discrepancies and take corrective action Signup and view all the answers

What should be done if the cost on the product does not match with the order confirmation?

Highlight the wrong cost and write the correct one on the PO Signup and view all the answers

After confirming discrepancies between the order confirmation and the actual product, what should be checked next?

Quantity in speck book Signup and view all the answers

How do regular updates on ETAs contribute to a positive customer experience?

By helping customers anticipate product arrival Signup and view all the answers

What action should be taken if there is a discrepancy between the product ordered and received according to the text?

Inform the salespeople about the discrepancy Signup and view all the answers

What is the first step to be taken if materials from an inventory order are deleted by the vendor?

Gather all necessary documents. Signup and view all the answers

Who is responsible for inspecting the ordered items upon arrival at Old Station's yard?

Warehouse Coordinator Signup and view all the answers

What triggers further actions such as invoicing and payment processing for a PO?

Acknowledging the receipt in the system Signup and view all the answers

Which department must acknowledge the receipt of items in Old Station's system?

Purchase Department Signup and view all the answers

What is the purpose of updating the field Item Status in the sales order to 'To be Pulled'?

To indicate readiness for shipment Signup and view all the answers

'Receiving products from Purchase Orders (POs)' involves verification of goods by which department?

Warehouse Receiving Department Signup and view all the answers

What is an RMA?

A document issued by a vendor to Old Station allowing the return of purchased merchandise Signup and view all the answers

What is the purpose of creating Purchase Orders (POs) for 'Minimum Inventory' ?

To ensure Old Station can meet customer demand without running out of the product Signup and view all the answers

How should you cancel a purchase order if a customer initiates a return while the associated purchase order is still pending?

Email the vendor requesting order cancellation Signup and view all the answers

What is the first step in the process of receiving products picked up at the vendor's location?

Receive the pickup list from the yard guy Signup and view all the answers

How should internal materials (shelf materials) be treated during the receiving process?

They should be scanned for inventory purposes Signup and view all the answers

What is the purpose of writing “L” (label printed) on the side of each item received

To indicate that the label has been printed Signup and view all the answers

What should be done if the PO has remaining materials to receive after a partial delivery?

Make a copy of the PO and keep the original in the vendor's folder Signup and view all the answers

What action should be taken if a Minimal Inventory order is received?

Send an email to the sales team Signup and view all the answers

How should the receiving checklist be filled out for Minimal Inventory orders?

Write “SI” (Sales Informed) instead of the customer information Signup and view all the answers

What should be done if negative inventory is found?

Verify with the salesperson if it's a true order and proceed with ordering the missing materials Signup and view all the answers

What is the expected outcome of the Negative Inventory procedure?

Prevention of customer dissatisfaction Signup and view all the answers

What should be done if a report containing open orders is not received?

Promptly request it from the respective supplier Signup and view all the answers

What is the primary objective of the Open Orders & Pickup Lists procedure?

To ensure timely receipt of materials Signup and view all the answers

How should the pickup list be sent after it is created?

Email it to <a href="mailto:[email protected]">[email protected]</a> Signup and view all the answers

When should the labels be printed?

After sending the pickup list Signup and view all the answers

When should the memo field be used in creating a combined pickup list?

To list the PO numbers to be combined Signup and view all the answers

When should the Inventory Count Forms be filled out?

When there is only one layer or unit of a product for a long time Signup and view all the answers