PowerPoint Basics: CMP 100

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Questions and Answers

PowerPoint is developed by which company?

  • Microsoft (correct)
  • Adobe
  • Google
  • Apple

What is the area at the top of the PowerPoint window with buttons for navigating the program called?

  • Status Bar
  • Toolbar
  • Ribbon (correct)
  • Menu Bar

To create a new presentation, which sequence of options do you typically select?

  • "Insert" then "New"
  • "View" then "New"
  • "Edit" then "New"
  • "File" then "New" (correct)

What is the shortcut to create a new presentation?

<p>Control + N (B)</p> Signup and view all the answers

To open an existing presentation, what should you select?

<p>&quot;File&quot; then &quot;Open&quot; (C)</p> Signup and view all the answers

Which keyboard shortcut opens an existing presentation?

<p>Control + O (D)</p> Signup and view all the answers

What do you select to save a presentation?

<p>&quot;File&quot; then &quot;Save As&quot; (D)</p> Signup and view all the answers

Which key do you press to save a file with a new name?

<p>F12 (A)</p> Signup and view all the answers

Where can you find the "New Slide" button?

<p>Home Ribbon (C)</p> Signup and view all the answers

After selecting the slide pane, which key to you hit to add a new slide?

<p>Enter (C)</p> Signup and view all the answers

In which ribbon can you find the option to insert a picture?

<p>Insert (B)</p> Signup and view all the answers

Which steps do you take to insert a picture?

<p>Go to Insert &gt; Picture (D)</p> Signup and view all the answers

What is the first thing you do to insert Clip Art in PowerPoint?

<p>Go to Insert &gt; Clip Art (A)</p> Signup and view all the answers

To insert Clip Art, after going to the correct ribbon to insert it, what is next?

<p>Entering search terms (B)</p> Signup and view all the answers

To change the size of an image, what should you do?

<p>Drag the corner dot away from the center. (A)</p> Signup and view all the answers

After going to the Home ribbon to format fonts, what is next?

<p>This tab allows you to change all aspects of the font size and style. (B)</p> Signup and view all the answers

From what ribbon can you insert a header and footer?

<p>Insert (A)</p> Signup and view all the answers

What is one way to add a date and time on a slide?

<p>Insert Header and Footer (C)</p> Signup and view all the answers

What do you select to insert a hyperlink?

<p>Insert &gt; Hyperlink (A)</p> Signup and view all the answers

From what ribbon do you select to insert a table in powerpoint?

<p>Insert (A)</p> Signup and view all the answers

On what ribbon would you find the "Chart" button?

<p>Insert (D)</p> Signup and view all the answers

To add a slide theme from gallery, what should you do?

<p>Go to the Design ribbon (D)</p> Signup and view all the answers

Which ribbon contains options for slide transitions?

<p>Transitions (A)</p> Signup and view all the answers

If you want to preview a transition, where would you find the control?

<p>The slideshow ribbon (D)</p> Signup and view all the answers

To move a slide, what is the first thing you must do?

<p>Click on the slide thumbnail (B)</p> Signup and view all the answers

To move consecutive slides, what key do you need to hold?

<p>Shift (B)</p> Signup and view all the answers

If you want to preview from the beginning of the slideshow, what do you need to do first?

<p>Go to the &quot;Slide Show&quot; ribbon (A)</p> Signup and view all the answers

Which key is the shortcut key to preview a presentation?

<p>F5 (D)</p> Signup and view all the answers

What is the default view in powerpoint?

<p>Slides (B)</p> Signup and view all the answers

To show the slide show as outline notes, what view must you be in?

<p>Outline (A)</p> Signup and view all the answers

After clicking to print, what appears?

<p>A dialog box (D)</p> Signup and view all the answers

What aspects can you alter from the print dialog box?

<p>The number of copies to be printed. (D)</p> Signup and view all the answers

What is one feature that is available at the print dialog box?

<p>Printing handouts (A)</p> Signup and view all the answers

Which of the following actions is performed using the Ribbon in PowerPoint?

<p>Navigating the program (A)</p> Signup and view all the answers

Which of the following file management actions can be performed in PowerPoint?

<p>Saving a presentation (B)</p> Signup and view all the answers

What type of content can be added to a slide?

<p>All of the above (D)</p> Signup and view all the answers

What is the correct order of steps to format fonts? (1. Home ribbon 2. Make changes to font size 3. Make changes to font style.

<p>1, 2, 3 (C)</p> Signup and view all the answers

In PowerPoint, what is the primary function of the 'Ribbon'?

<p>To provide a central location for accessing various program features and tools. (C)</p> Signup and view all the answers

When saving a presentation, which option is typically used when you want to create a copy with a different name or in a different location?

<p>&quot;Save As&quot; (C)</p> Signup and view all the answers

After inserting a picture into a PowerPoint slide, what is the most direct way to proportionally resize it, ensuring it doesn't appear stretched or distorted?

<p>Click and drag one of the corner handles while holding the Shift key. (D)</p> Signup and view all the answers

Which of the following actions is the most efficient way to apply a consistent font style and size to all slides in a presentation?

<p>Modifying the Slide Master's font settings. (B)</p> Signup and view all the answers

Which PowerPoint feature allows you to add the presentation title, date, or slide number to the bottom of each slide?

<p>Header &amp; Footer (C)</p> Signup and view all the answers

You want to include a direct link to an external website within your PowerPoint presentation. Which feature should you use?

<p>Hyperlink (A)</p> Signup and view all the answers

Which of these is the correct sequence of steps to insert a chart in PowerPoint?

<p>Insert ribbon &gt; Illustrations &gt; Chart (B)</p> Signup and view all the answers

If you want to give your presentation a coordinated and professional look, which PowerPoint feature allows you to apply a pre-designed set of colors, fonts, and effects?

<p>Themes (A)</p> Signup and view all the answers

You've added a transition effect to a slide. Where would you typically go to adjust the speed and sound of that transition?

<p>The 'Transitions' ribbon (C)</p> Signup and view all the answers

What is the correct procedure to rearrange the order of slides in PowerPoint?

<p>In the Slide Sorter view, drag and drop the slides to their new positions. (A)</p> Signup and view all the answers

How can you start a PowerPoint presentation from the current slide?

<p>Press Shift + F5. (A)</p> Signup and view all the answers

Which PowerPoint view displays the presentation with the slides listed on the left and the notes for each slide below?

<p>Notes Page View (C)</p> Signup and view all the answers

When printing handouts, what setting controls how many slides appear on each page?

<p>Handouts (A)</p> Signup and view all the answers

In PowerPoint, what is the purpose of the Slide Master?

<p>To define the overall style and layout for all slides in the presentation. (A)</p> Signup and view all the answers

Which of the following is NOT a typical use of the 'Insert' ribbon in PowerPoint?

<p>Applying a transition effect to a slide. (C)</p> Signup and view all the answers

Which ribbon provides functionality for setting up the page size and orientation of your slides?

<p>Design (C)</p> Signup and view all the answers

What PowerPoint feature is specifically designed for adding visual interest and emphasis to text, such as creating stylized headings?

<p>WordArt (D)</p> Signup and view all the answers

Which of the following best describes the process for selecting multiple non-adjacent slides in the Slide Sorter view?

<p>Click each slide while holding the Ctrl key. (D)</p> Signup and view all the answers

You want to include a short video clip directly within one of your slides. What's the recommended method?

<p>Use the 'Insert' ribbon to embed the video file directly into the slide. (A)</p> Signup and view all the answers

When designing a PowerPoint presentation, which of the following is a key reason to use the 'Layout' options for slides?

<p>To define the placement of text and media placeholders. (C)</p> Signup and view all the answers

If you are working on a presentation and want to quickly access a specific slide, what is the most efficient method to navigate?

<p>Use the 'Go To Slide' option by right-clicking on any slide. (B)</p> Signup and view all the answers

What is the primary purpose of the 'Action' settings in PowerPoint when applied to an object?

<p>To define what happens when you click on the object during a slide show. (C)</p> Signup and view all the answers

When inserting a table, PowerPoint provides which of the following methods?

<p>Selecting the number of rows and columns from a grid. (C)</p> Signup and view all the answers

You've created a custom chart in PowerPoint and want to reuse the same style and formatting in another presentation. What is the most efficient method to achieve this?

<p>Save the chart as a template and apply it to the new presentation. (B)</p> Signup and view all the answers

Instead of running a slideshow from the beginning, how can you start a presentation so it skips the first few intro slides?

<p>Select the slide where you wish to begin and then start the slideshow from the current slide. (B)</p> Signup and view all the answers

You want to add a sense of interactivity to your PowerPoint presentation, allowing users to jump to different slides by clicking on specific objects. What is the most appropriate PowerPoint feature to use?

<p>Hyperlinks (A)</p> Signup and view all the answers

After inserting a chart, how do you modify the data it represents?

<p>Right click on the chart and choose 'Edit Data'. (D)</p> Signup and view all the answers

Where do you typically configure the animation path for an object you want to move across the slide during a presentation?

<p>Animations pane (B)</p> Signup and view all the answers

While rehearsing your slideshow, which PowerPoint feature dynamically tracks the time spent on each slide?

<p>Rehearse Timings feature (C)</p> Signup and view all the answers

How would you insert a mathematical equation into a PowerPoint slide?

<p>Use the Insert Equation feature. (A)</p> Signup and view all the answers

How can you ensure that a video inserted into a PowerPoint presentation plays automatically when the slide appears full screen?

<p>Set the video to play 'Automatically'. (B)</p> Signup and view all the answers

Which view in PowerPoint allows you to see animations and transitions applied to each slide?

<p>Slide Show view (A)</p> Signup and view all the answers

How do you add a custom watermark to the background of every slide in your PowerPoint Presentation without affecting other objects?

<p>Add the watermark to the Slide Master. (A)</p> Signup and view all the answers

Which of the following is the most efficient way to copy formatting from one object (text, image, etc.) to another in PowerPoint?

<p>Using the Format Painter tool. (D)</p> Signup and view all the answers

What is the typical result of compressing images within a PowerPoint presentation?

<p>The file size of the presentation is reduced. (D)</p> Signup and view all the answers

When working with tables in PowerPoint, what is the purpose of applying a table style?

<p>To apply a pre-designed set of formatting options for a cohesive look. (B)</p> Signup and view all the answers

What is the function of the 'Selection Pane' in PowerPoint?

<p>To organize and manage objects layered on a slide. (D)</p> Signup and view all the answers

How can you set up a presentation to loop continuously, restarting automatically after the final slide?

<p>Enable the 'Loop Continuously Until Esc' option in the Slide Show Setup. (B)</p> Signup and view all the answers

What type of help is available within PowerPoint?

<p>All of the above (D)</p> Signup and view all the answers

When you save a PowerPoint presentation as a slideshow, what is the typical file extension?

<p>.ppsx (A)</p> Signup and view all the answers

Flashcards

What is PowerPoint?

PowerPoint is a commercial presentation program developed by Microsoft.

PowerPoint Ribbon

A strip of buttons across the top of the main window in PowerPoint, used for navigation.

Create a New Presentation

Select 'File' then 'New', or use the shortcut: Hold the Control button, then press 'N'.

Open an Existing Presentation

Select 'File' then 'Open', or use the shortcut: Hold the Control button, then press 'O'.

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Saving a Presentation

Select 'File' then 'Save As', or press F12 to save the file with a new name

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Add a Slide

Go to the “Home” ribbon and select the “New Slide” button, then Select the Slide Pane and press “Enter”

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Insert Pictures from Files

Go to the “Insert” ribbon then select 'Picture', then locate and select “Insert” from the dialog box

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Insert Clip Art

Go to the “Insert” ribbon then select “Clip Art”, then Enter search terms in Clip Art search pane on the right and select image.

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Format Pictures

To resize the image, click on the picture to surround the image with a blue box. Drag the corner dot away from the center to make it larger and toward the center to make it smaller.

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Format Fonts

Go to the “Home” ribbon then make changes to the font size and style of the text. This Home tab also allows you to change all aspects of the font size and style.

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Insert a Header and Footer

Go to 'Insert' then 'Header and Footer'. This dialog box allows you to add a date and time on the slide.

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Insert a Hyperlink

Go to the 'Insert' ribbon then hover over 'Links' then select 'Hyperlink', then Copy and Paste the Link from the website into the 'Link' box.

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Insert Tables

Go to the 'Insert' ribbon then select 'Table'. Move the mouse over the table illustration to select the size of the table you would like to use.

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Insert Charts

Go to the 'Insert' ribbon then select the 'Chart' button. Option to choose from Area, Bar, Line, Pie and several other Chart Options.

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Add a Slide Theme from Gallery

Go to the 'Design' ribbon. Select a design theme from the Theme toolbar.

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Slide Transitions

Go to the 'Transitions' ribbon. Select desired Transition from toolbar

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Rearrange Slides

Rearrange slides by clicking on the slide thumbnail in the left column. Drag and drop the slide at the desired location.

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Preview a Presentation

Go to the 'Slide Show' ribbon. Select the point in the slide show that you would like to begin viewing. The shortcut key is F5

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View Slides vs. Outlines

The default view is Slides. The second option is Outline view to show the slide show as outline notes

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Print Handouts

Select 'File' then select 'Print', then A dialog box appears that allows you to change the printer and select the number of copies to be printed.

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Study Notes

  • Computer Skills: Presentation PowerPoint is course CMP 100 used in the Events Management and Organizing program. The academic year is 1446.

What is PowerPoint?

  • PowerPoint, developed by Microsoft, is a closed-source commercial presentation program.

Content Covered

  • How to open a presentation
  • Steps to begin a new presentation
  • How to save a slide show
  • Steps to create a new slide
  • How to add slides
  • How to insert pictures
  • How to insert clip art
  • How to format pictures
  • How to format fonts
  • Header and Footer functions
  • Working with Tables
  • Inserting Hyperlinks
  • Inserting Charts
  • Working with Slide Themes
  • Creating Slide Transitions
  • How to Rearrange Slides
  • How to Preview Presentations
  • Changing the View Outline
  • Printing Handouts

The PowerPoint Ribbon

  • The PowerPoint Ribbon is used to navigate the program in PowerPoint.
  • The Ribbon presents buttons at the main window's top, providing access to everything the program offers.

Creating a New Presentation

  • Select "File" then "New" to start a new presentation.
  • A shortcut is to hold the "Control" button and press 'N' for "New" to start a new presentation.

Opening an Existing Presentation

  • Select "File" then "Open" to open an existing presentation.
  • To easily open an existing presentation, hold the Control button and press 'O'.

Saving a Presentation

  • Select "File" then "Save As."
  • Press F12 to save the file with a new name.

Adding a Slide

  • Go to the "Home" ribbon and select the "New Slide" button to add a slide.
  • Select the Slide Pane and press "Enter" after adding a slide.

Inserting Pictures from Files

  • Go to the "Insert" ribbon and select "Picture" to insert a picture.
  • Locate the image file from the folder where it is saved, and select "Insert" from the dialog box.

Inserting Clip Art

  • Go to the "Insert" ribbon then select "Clip Art".
  • Enter search terms in the Clip Art search pane to find the desired image to insert.

Formatting Pictures

  • To resize an image, click on the picture to surround the image with a blue box.
  • Drag the corner dot away from the center to enlarge it or toward the center to shrink it.

Formatting Fonts

  • Make changes to font size and style in the "Home" ribbon.
  • The "Home" tab changes all aspects of the font size and style.
  • From the "Insert" ribbon select "Header and Footer".
  • The dialog box allows you to add a date and time to the slide.
  • Go to the "Insert" ribbon, hover over "Links," and select "Hyperlink."
  • Copy and paste the link from the website into the "Link" box.

Inserting Tables

  • Go to the "Insert" ribbon then select "Table".
  • Move the mouse over the table illustration to select the size of the table to use.

Inserting Charts

  • Go to the "Insert" ribbon and select the "Chart" button.
  • There are options to choose from Area, Bar, Line, Pie, and several other Chart Options.
  • Go to the "Design" ribbon to add a slide theme.
  • Next, select a design theme from the Theme toolbar.

Slide Transitions

  • Go to the "Transitions" ribbon.
  • Select the desired Transition from the toolbar.

Rearranging Slides

  • To move a slide, click on the slide thumbnail in the left column. – Then, drag and drop the slide at the desired location.
  • To move consecutive slides at one time, click and hold the Shift key while selecting the slides. – Finally, drag and drop the slides at the desired location.

Previewing a Presentation

  • Go to the "Slide Show" ribbon.
  • Select the point in the slide show to begin viewing from:
    • From beginning
    • From current slide
  • The shortcut key is F5.

Viewing Slides vs. Outlines

  • The default view is Slides.
  • A second option is Outline view to show the slide show as outline notes.

Printing Handouts

  • Select "File" then select "Print".
  • A dialog box appears that allows the user to change the printer and select the number of copies to print.
  • It is possible to print handouts of the slideshow.

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