Power Automate Overview Quiz

Power Automate is a ______-based application that can be used to create workflows.

These cloud-based workflows (flows) use ______ to access information stored in a variety of systems.

Power Automate can ______ the collection and processing of information.

Power Automate can manage the ______ process for documents and information.

Power Automate can send ______ reminders for past-due tasks.

Power Automate can ______ emails and attachments in an indexable system.

Power Automate can ______ interactive computer tasks that are normally done manually.

Power Automate can ______ a staged process consisting of multiple steps.

Power Automate is one of five applications included in the ______ Platform.

Power Automate can connect to over ______ out-of-the-box data sources.

The ability for non-developers to use low-code/no-code tools frees up professional developers to focus on applications that require the use of more ______ coding environments.

A citizen developer is an employee who creates application capabilities for consumption by themselves or others, using tools that are not actively ______ by IT or business units.

Citizen developers report to a ______ unit or function other than IT.

A sales representative might use Power Automate to consolidate monthly sales reports into a more ______ report.

Power Automate can be used to interact with ______ information using a regular computer user interface.

The other four applications in the Power Platform are Power Apps, Power BI, Power Virtual Agents, and ______.

Power Automate is an advanced integration tool that can connect to a growing list of more than 600 out-of-the-box ______ sources.

Power Automate desktop flows can be used to interact with legacy information using a regular computer ______.

______ Automate provides you with a workflow engine that works with almost any information stored in a computer system.

Power Automate can be used to periodically send reports generated by ______ BI.

Power Automate can be helpful for both ______ organizations, like financial advisors, and traditional manufacturing companies.

Creating computer programs to efficiently process information has traditionally required professional ______.

Low-code/no-code are terms used to describe the development of software applications, generally for ______ solutions, without the need for a traditional programming background.

Power Automate does not support ______ in cloud flows.

Microsoft releases a new set of features and enhancements for Power Automate at least every ______ months.

Learning to work with Power Automate is similar to learning to ______.

Many technical guides and videos on Power Automate function like ______.

Cloud flows can be ______, ______, or ______ depending on the trigger.

There are also ______ and ______ flows.

The type of flow created can affect the ______ context of the connections used.

Power Automate can support a number of different ______ types.

Desktop flows, also known as ______ Process Automation (RPA), allow users to interact with Windows or web application user interfaces (UIs) on their desktop.

Business process flows provide a set of steps for people to follow to complete a ______ business process.

______, which are used to connect to and process content stored in data sources, are categorized to require one of two licensing levels: standard or premium.

The ______ data gateway is a software service running on a local computer that provides cloud flows with access to data stored in on-premises computers.

Microsoft Dataverse, originally named the Common Data Service (CDS), is a ______-based data store originally designed for Microsoft Dynamics business applications.

Power applications, Power Automate flows, and Dataverse tables are stored in dedicated areas called ______.

Each Microsoft 365 or Dynamics 365 ______ includes a default environment.

The problem with relying on the Power Automate ______ license is that it severely limits what connections you can use in your flows.

The free license does give you access to any ______ connector.

One of the most common licenses used when working with Power Automate is the ______ license included with Microsoft 365 licenses.

These seeded licenses are included so that Microsoft 365 users can easily create workflows and customize Office 365 ______.

These seeded licenses cover the use of any ______ connectors in Power Apps and Power Automate.

However, there are ______ on these seeded licenses.

For example, these licenses do not cover the use of ______ gateways.

If you exclusively use ______ resources like SharePoint servers or network file servers, the Power Apps for Microsoft 365 per-user plan may not be ideal for your needs.

You cannot create personalized ______ based on API calls using the Power Apps for Microsoft 365 per-user plan.

Access to data sources requiring ______ connectors, like SQL databases or Dataverse, is not included in the Power Apps for Microsoft 365 per-user plan.

Dynamics 365 ______ licenses, like Dynamics 365 Enterprise and Dynamics 365 Professional, include a seeded license for Power Apps and Power Automate.

The Dynamics 365 seeded license allows you to create and execute ______ flows, which are automated sequences of actions, but not desktop flows.

The Dynamics 365 seeded license includes the ability to use the premium ______ connector for customizing Dynamics 365 applications.

The Dynamics 365 seeded license allows you to access ______ data, but access to on-premises data may require an additional licensing, such as through a gateway.

The Dynamics seeded license cannot be used to avoid licensing costs by replacing ______ Dynamics functionality with the Dataverse connector.

The Dynamics seeded license enables the creation of ______ flows in addition to cloud flows, which automate specific business processes, such as approval workflows.

Both the Power Apps ______ and per-app licenses incorporate Power Automate use rights.

Power Automate use rights included with Power Apps licensing cover the usage of Power Automate in conjunction with a related ______.

A ______ trigger can initiate a cloud flow, and as long as it utilizes the same data source as the related Power App, it’s also covered by Power Apps licensing.

A flow that processes information submitted through a Microsoft Form is typically considered a ______ flow as it’s not directly tied to an existing Power App.

While per-app licensing normally covers a single ______ that directly triggers a flow, it may not automatically include all flows triggered by the application.

Users who lack a Power Apps per-user license may be prompted to start a ______ trial when creating an application or a flow.

The per-user license without ______ gives you the ability to create as many cloud and business process flows as you like, using either standard or premium connectors.

The per-user license with RPA has all the capabilities of the regular per-user license but adds the ability to trigger ______ flows from a cloud flow.

The desktop flows can be either attended flows (run on the user’s computer) or ______ flows (run on a remote computer or virtual machine).

The last standalone Power Automate license is a per-______ license.

Whereas the per-user licenses let a single user run multiple flows, the per-flow license covers many different users running one ______.

The base license covers up to five flows. Additional licenses can be added on for each additional ______ over five.

With pay-as-you-go licensing, users are charged a slightly higher licensing fee, but only for the months when they actually use an application or a ______ that requires a premium license.

The billing policy creates a meter to track the usage of applications and ______ in the environment.

If a user uses an application or a flow that requires a premium license in a particular month, then a charge is added to their ______ subscription.

Power Virtual Agents (PVA) license grants limited-use rights to Power Automate, similar to the use rights included in the Power Apps per-user license. It lets you create flows that are triggered by actions in a PVA ______.

To be covered by the PVA license, the flow must be triggered from an action in the ______.

Power Automate can only be used to extend the functionality of the PVA bot itself to retrieve or process ______.

Trial licenses are also available for the Power Apps per-user license. They provide all the same functionality as the paid licenses, with one exception. The one thing you can’t do with the trial licenses is create additional ______.

Microsoft 365 global admins can request a trial license using Purchase Services on the Billing page of the Microsoft 365 admin center (see Figure 2-1). After requesting a trial license, the admin can assign it to a specific ______.

But to get a full Power Automate trial, you must have a work or school ______.

A ______ would need an explanation of what the figures mean to be able to summarize them for a report.

The cost benefits of using ______ developers are substantial.

Businesses won’t need to hire quite so many ______ developers.

Professional developers with that level of experience are a limited, ______ resource.

Using citizen developers for personal productivity or departmental applications can ______ the use of professional developers.

Using a tool like Power Automate, citizen developers can automate ______ tasks.

Automating these repetitive tasks improves ______ and lets the citizen developer concentrate their time on more interesting, productive endeavors.

By doing these tasks themselves, instead of waiting for a professional developer, they also improve the ______ on delivery of the application.

Their involvement also guarantees that the design of the workflow is exactly what the ______ developer wanted.

The use of low-code/no-code development can also improve ______ between internal departments by removing the professional developers as intermediaries.

Citizen developers who speak the same ______ language can work together to implement new solutions.

The result is an organization that runs more ______ and can access necessary information more quickly.

______ from SharePoint Designer to Power Automate

Power Automate is not Microsoft’s first low-code/no-code ______ engine.

One of the additional capabilities added into SPD was a low-code/no-code ______ designer.

Power Automate is the official ______ for SPD workflows.

In some ways, Power Automate is more ______ since it is not limited to processing SharePoint data alone.

SPD’s tight ______ with SharePoint made it easy to use.

SPD could also do some things that Power Automate ______.

Why should citizen developers use Power Automate flows with SharePoint instead of the more established SPD ______?

Since its introduction, there have been two different versions of the SPD low-code/no-code ______ engines.

The original version is now called SPD 2010 and ran within the software context of ______.

The newer version, called SPD 2013, ran as a separate, ______ process.

Since SPD 2013 workflows didn’t contain all the actions available in SPD 2010 workflows, the ability to invoke a 2010 workflow from a 2013 workflow was ______.

But on August 1, 2020, Microsoft announced that all SPD workflows were being ______.

This deprecation called into question the ______ of SPD workflows as a workflow solution.

There are currently no utilities that can ______ existing SPD workflows to Power Automate.

So, migration of workflows is a ______ process.

This makes it ______ that organizations make the switch to Power Automate as soon as possible.

Power Automate ______ and Workarounds

There are some things that SPD workflows can do that Power Automate ______, and the reverse is also true.

Overall, Power Automate is an ______ on SPD workflows.

But there are some ______ that you need to be aware of.

Table 1-1 summarizes the ______ and provides some potential workarounds.

The Templates tab in the Power Automate website can be used to browse or search for a ______ to match your scenario.

Flow instances will ______ and stop after 30 days.

You can also use a Search box at the top of the page or a drop-down on the right to select how the templates are ______.

SPD workflows can run ______.

When you start with a template, the ______, actions, and the logical flow are already done for you.

Build flows with ______ triggers that store their current state in a data source and wake up periodically to do processing.

You might want a flow that will check the ______ forecast.

Calls to web services, like REST, require a ______ license if they aren’t to SharePoint.

The flow is triggered ______.

SPD workflows can make HTTP calls without ______ licensing.

It uses the ______ Weather service.

This licensing change reflects the ______ scope of Power Automate.

One way to minimize the cost is to use a Service Account with a ______ license for flows that need to make general HTTP calls.

Output reports the temperature based on your personal ______ settings.

With SPD you can create ______ that can later be added to a variety of SharePoint lists.

Output is sent via a ______ notification.

But Power Automate connections are ______ to a specific data source when they are created.

Your search will show you a template called “Get today’s ______ forecast for my current location,”

Templates are organized into ______ like Top picks, Remote work, Approval, Button, Data collection, and more.

So, you can’t have a single flow that works with ______ dynamic connections.

There is no easy way to ______ reusable flows.

You can browse or search a particular ______ to find what you want.

Each template in the list is displayed as a ______ that shows the following:

But Power Automate does have a Save As function, which can be used to save a ______ that can be duplicated in other lists and modified.

The “Get today’s weather forecast for my current location” template uses a manual trigger and two ______.

SPD stores the workflow history for 60 days in a hidden list in the SharePoint site where the workflow ______.

Power Automate stores workflow history for 28 days in a ______ table.

To sign up for a Power Apps Developer Plan, you will need a work or school account that logs in to either Microsoft 365 or ______.

The blue icon with a finger pushing the button is the manual ______ and the other two icons are the connectors for MSN Weather and Notifications.

Activating a Power Apps Developer Plan provides a different ______ option for learning Power Automate that is not timeboxed.

You can also see that Microsoft created the template, that it creates an instant ______ flow, and that it is very popular with over 35,000 flows created using the template.

You can create a flow that periodically ______ workflow history from Dataverse to a storage location of your choice.

There are two ways to obtain a Power Apps Developer Plan. If your organization already uses the Power Platform, you can get a Developer Plan by having your administrators create a new Developer ______ for you.

To sign up for a Power Apps Developer Plan with a work or school account, follow these steps:

1. Open a web browser and navigate to the Power Apps Developer Plan. You will see the website shown in Figure 2-20.
2. Select ______ in the upper-right corner of the website.

A ______ is not required to sign up for a Power Apps Developer Plan.

Clicking ______ will navigate you to the Power Apps Designer.

If you aren't already there, navigate to ______. Then sign in with your work or school account (see Figure 2-24).

If you signed up for the Power Apps Developer Plan, use the Environments drop-down in the upper-right corner to select your ______ environment.

Your developer's environment will be named using your user's name followed by the word ______.

We reviewed the following: The different ______ required to run flows

We've now covered all the necessary background material to create your first ______.

In the next chapter, I'll show you three different ways to create a ______.

Power Automate includes a large list of ______ to fit a variety of scenarios.

I'll start off by showing you how to build a completely functional flow using a prebuilt ______.

Then, I'll cover how to construct a flow from ______ when there is no template that matches what you want to do.

The wizard will also provide some alternate ______ based on what you type.

You can accept this flow or click "Show a different ______" at the bottom of the page to see a different suggested flow.

The wizard provides some alternate suggestions based on what you ______.

Click the arrow next to your entry to ______ (see Figure 3-26).

Click "______ flow" to create the flow (see Figure 3-29).

On the second page of the wizard, you will review the ______ needed in the suggested flow.

On the last page of the wizard, you have the option to fill in fields used in the flow’s ______.

This method won’t make building flows a lot ______.

You can also use ______ to create a visual flowchart of what a flow is supposed to accomplish.

The Visio desktop application must be the Office 365 version with a Plan 2 ______.

You can start designing a Power Automate flow using Visio either on the Power Automate ______ or directly in the Visio desktop application.

In this example, you’ll create a Business Process Modeling Notation (BPMN) in ______.

This will open the BPMN Basic Shapes ______ and create a blank Visio drawing.

Select the Start Event shape from the BPMN Basic Shapes stencil on the left side of the screen and ______ it out onto the blank drawing.

Your screen should now look like the ______ in Figure 3-35.

Triggers and actions are the primary building blocks in ______.

Each trigger or action represents an ______ that can be used to interact with a specific data source.

Power Automate flows can be ______, ______, or ______ depending on the trigger.

Power Automate is an advanced integration tool that can connect to a growing list of more than ______ out-of-the-box data sources.

Business process flows provide an overview of a set of tasks organized into __________.

Power Automate is created in ________ but hosted in other applications for user interaction.

An example of a business process that can be automated is an employee __________ procedure.

To sign up for a Power Automate trial, navigate to the Power Automate __________.

Only work or school accounts can enable the __________ features of Power Automate in a trial.

After entering your email address, click the __________ button on the sign-up page.

To finalize your trial setup, click 'Get started' to accept the __________ you entered during sign-up.

The __________ team readies the resources that a new employee will need.

The Power Automate trial is limited to __________ days.

To create a new flow, type 'Copy documents' in the search box and select the appropriate __________ card.

You can obtain a Power Automate trial license using the 'Try __________' link.

To authorize OneDrive Connections, sign in and click __________.

Power Automate can minimize __________ delays in task completion by streamlining processes.

The free license provides access to any __________ connector.

To match the scenario exactly, you will need to change the trigger from a manual trigger to an ______ trigger.

Making changes to the triggers and actions in a flow may require that other actions, or the ______ of the flow itself, be changed.

You can use the ______ tab of the Dynamic content dialog to enter functions and JSON representations of dynamic content values.

To change the User Principal Name (UPN) field in the 'Get manager' action, select the 'Modified by ______' entry.

Changing the trigger will remove some data elements that were used to configure later ______ in the template.

By clicking OK on the confirmation dialog, you will have successfully deleted the existing '______' trigger.

After modifying the flow, remember to change the name of the flow in the upper-right corner to '______ manager approval modified.'

Templates can provide valuable examples of how to perform certain sets of ______.

To ensure the email results go to the person who uploaded the file, change the To field in Email actions to '______ by email.'

This guide discusses how to efficiently process information using a ______-based approach.

You need to type '______ created' in the Search box of the trigger dialog to find the appropriate trigger.

The current trigger provides the ID of the file or files created as an ______.

To configure the 'Get file properties' action, place your cursor in the blank Id field and type '______(triggerBody()?['value'])?['ID']'.

The flow must run under the appropriate ______ context after changing triggers to maintain security standards.

Select ‘Start and wait for an ______’ from the filtered list of actions.

The flow will be completed when one person ______ or rejects the document.

Type suitable text into the ______ field, something like 'Status Report Approval.'

You need to configure the fields in the action with the following ______.

If the evaluation is _____, the 'If yes' branch of the flow is executed.

You want to check whether the ______ report was approved or not.

Select 'does not ______' from the center operation drop-down.

For each branch of the condition, you’ll add an ______ action.

Type suitable text into the Subject field, something like 'Status Report ______.'

You can create a flow using AI by navigating to ______.

The 'Choose a value' field in the Condition action allows you to select the ______ entry.

When the flow reaches the 'Start and wait for an approval' action, it will ______ until a response is received.

To capture the user’s email, you need to select 'Modified by ______' from the Dynamic content dialog.

Click 'Add an action' inside the 'If ______' branch of the condition.

You will learn how to format the Details field using ______ language in future chapters.

The original approval action has been superseded by a new action called 'Start and wait for an ______.'

Prebuilt ______ are a snapshot of the triggers and actions that existed when they were made.

Working with older templates can lead to ______ if the triggers and actions within them do not match current documentation.

It's important to understand what the ______ does to modify it and get it working again.

If you sign up with a generic email or a Microsoft account, you will get access to the Power Automate free ______.

Creating a new Cloud Flow requires selecting the type of flow, which in this case will be an ______ flow.

To create an automated cloud flow, you need to navigate to _______, select 'Automated cloud flow' from the drop-down menu.

These per-user trial licenses expire after ______ days.

The Power Apps Developer Plan provides access to all the premium features in both Power Apps and Power ______.

In the dialog box for building an automated cloud flow, you should type 'Request Manager ______ for a status report.'

A limit of ______ flow runs per month is set for the Power Apps Developer Plan.

Once you have created your base flow, you cannot save it until you have added at least one ______.

The action 'Get ______ (V2)' is used to identify the manager of the person uploading the status report.

The most important limitation of the Power Apps Developer Plan is that this environment can’t be used to run ______ applications.

An automated flow runs each time a file is ______.

Signing up for a Power Apps Developer Plan requires a work or ______ email address.

Each type of trigger has different ______ and disadvantages.

Windows 10/11 includes a license for manually running attended ______ flows.

Triggers and actions in Power Automate are building blocks that encapsulate the ______ available for a particular data source.

If the report is ______, you let the original requestor know.

When building a flow, it is good to create a list of what needs to happen and in what ______ the steps need to occur.

A trigger is an event that initiates a cloud flow ______.

To build new flows, users should take the time to understand what each trigger and action is ______.

Triggers can either be webhook triggers or ______ triggers.

A flow created from a template often relies on specific ______ configurations.

When testing a flow, it’s usually a good idea to wait at least ______ minutes for a trigger to fire.

Unattended desktop flows or desktop flows triggered from a ______ flow are not included in the Windows 10/11 licensing.

Microsoft is working to change the limit on a single developer environment to allow the full use of ______ Lifecycle Management (ALM).

You might want to start an approval process whenever a new file is added to a ______ document library.

Triggers aren’t always automated events; they can also be a manual event, like a user pressing a ______ in a Power App.

Actions are the steps that perform the work of the ______.

Each ______ receives input from the action before it and outputs information to the actions that follow it.

Triggers and actions are classified as either standard or ______ based on their connector.

Automated cloud flows are triggered by an ______ in a data source.

Instant cloud flows are triggered by a ______ action, such as a button click.

Scheduled cloud flows are triggered by a ______ trigger that runs on a set interval.

Desktop flows are Power Automate’s entry into the world of robotic ______ automation.

Each ______ provides access to triggers and actions specific to the data source it connects to.

One common issue developers face is translating business process logic into a series of flow ______.

A condition in a flow may compare a value to a ______ and decide which action branch to follow.

________ cloud flows are probably the most common form of flow.

A flow that retrieves documents not modified in six months might be scheduled to run on the first day of each ______.

To use ______ connectors, you need a license that provides access to premium features.

The steps in an automated flow might include notifying a manager and sending an ______ to the requestor.

In a flow, each step can retrieve, update, create, or delete information in a ______ source.

To label the first task in the flow, double-click on the Start Event and type 'File is ______'.

You can select 'SharePoint - When a file is created (______ only)' from the list of triggers in the panel.

To add two more tasks, repeat the process to add a ______ after the first task.

After exporting the workflow diagram to Power Automate, you will see a ______ report dialog.

You can click on the ______ icon to edit the imported flow in Power Automate.

In the Export panel, select the Send Approval shape and type '______' in the Search box.

Power Automate can send an email using the ______ 365 Outlook – Send an email (v2) action.

You can export the flow and fill in the details in ______ Automate.

The Export button in the panel is activated once there are no issues to ______.

The on-premises data ______ is a software service that provides cloud flows access to on-premises data.

In Power Automate, you can create a flow manually, starting with a specific ______.

After mapping the Visio shapes to a specific Power Automate trigger and actions, you can ______ the drawing.

To select the Get Manager shape, type '______' in the Search box in the Export panel.

Once the flow is exported, return to the My ______ tab on the Power Automate website.

Power Automate allows for creating workflows using a prebuilt ______.