Postal Manual on Stamp Supply and Distribution

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Questions and Answers

What is the base rate per article for Direct Post for the first 20 grams?

Rs. 2.50

Rs. 1.00 (correct)

Rs. 1.50

Rs. 2.00

What is the discount offered for Direct Post articles tendered in quantities over 50000?

10%

15%

5% (correct)

What is the minimum order quantity for multi-colour Media Post advertisements on Post Cards?

250,000 pieces

1 million pieces (correct)

500,000 pieces

2 million pieces

What is the minimum order quantity for single colour advertisements on Letter Cards?

0.5 million pieces Signup and view all the answers

Which of the following Media Post options has the highest rate for advertisements?

Meghdoot Post Card Signup and view all the answers

What is the rate for single colour advertisements on Money Order Forms?

10 paise Signup and view all the answers

What is the dimension of the minimum advertisement space for multi-colour Media Post on Inland?

9*2.5 Signup and view all the answers

How much is charged for multi-colour advertisements on Envelopes?

30 paise Signup and view all the answers

What happens to the unpaid balance of eMOs after being kept open for three financial years?

It is transferred to the revenue head as forfeited. Signup and view all the answers

For how long are unclaimed Indian Postal Orders (IPOs) preserved at PAOs?

Twelve months Signup and view all the answers

What is the head of account for customs duty that is assessed on parcels?

003700800120000 Signup and view all the answers

What is included in the duties assessed on foreign parcels?

A combination of customs duty and postal fee Signup and view all the answers

Which head of account is used for Aadhar printouts in color?

1200-00-200-22-02-00 Signup and view all the answers

Which service does UIDAI leverage from the Department of Posts?

Aadhar and authentication services Signup and view all the answers

What happens to the data of eMOs once they are transferred to revenue as forfeited?

It is archived for future reference. Signup and view all the answers

Which account handles the mandatory biometric updation of children under Aadhar services?

1201-00-200-23-02-00 Signup and view all the answers

Who is responsible for determining the maximum value of stamps to be kept in stock at each Post Office?

Divisional Head for Non-Gazetted Postmasters Signup and view all the answers

What form is used for requisitioning revenue stamps?

ACG-39 Signup and view all the answers

Where do Head Post Offices obtain their supply of stamps?

Postal Stores Depots Signup and view all the answers

What type of stamps must Post Offices maintain stocks of, according to the rules?

Postage and non-postal stamps, and envelopes Signup and view all the answers

What classification should be used when making payments into the Treasury for the purchase of Revenue Stamps?

8553-01-101-34-00-00 Signup and view all the answers

What is the role of the Treasury in the revenue stamp supply process?

To maintain inventory and supply to sub-post offices Signup and view all the answers

Which type of Postmasters is the Director of Postal Services (DPS) responsible for regarding the maximum stock of stamps?

Group 'B' Postmasters Signup and view all the answers

What must be done with one copy of the ACG-39 requisition form once the purchase of stamps is completed?

It is returned to the Treasury with the actual supply noted. Signup and view all the answers

What is the commission paid to M/s e-bay.in related to?

Payment for commission on philatelic stamp sales Signup and view all the answers

Which of the following is NOT a method of selling philatelic stamps listed?

Via online auction houses Signup and view all the answers

What type of sales does 1201 00 101 20 05 00 represent?

Sale of my stamps through other institutions/tie-up Signup and view all the answers

What is indicated by the code 1201 00 800 37 03 00?

Sale of philately ancillaries including FDC brochure presentation packs Signup and view all the answers

What type of payment is associated with the sale of philatelic stamps via institutions?

Payment of commission to other organisations/institutions Signup and view all the answers

Which of the following actions does NOT involve a commission payment?

Sale of special stamps Signup and view all the answers

What does the code 1201 00 101 16 08 00 indicate?

Sale of philatelic stamps through e-post office Signup and view all the answers

What is the purpose of the payment received by postal assistants as outlined?

Payment of commission for sale of stamps Signup and view all the answers

What type of items does the code 1201 00 800 37 04 00 relate to?

Commission for selling specific philatelic ancillaries Signup and view all the answers

Which activity is associated with the sale of special stamps and other materials?

Sale of philatelic stamps Signup and view all the answers

What has been the fixed rate of return (FRR) for Postal Life Insurance (PLI) since the revision in 2011?

4% Signup and view all the answers

What is the primary function of the e-Payment solutions provided by the Post Office?

To collect payments and bills for various organizations Signup and view all the answers

How is the commission for e-payment solutions typically recovered?

At source, from the bill or client Signup and view all the answers

Which of the following is NOT listed as a method of payment collection through e-Payment solutions?

Insurance claims Signup and view all the answers

What is one of the roles of Postmasters in relation to e-Payment solutions?

To ensure bills are raised periodically Signup and view all the answers

Which department approved the recommendations and formula for the calculation of FRR?

Department of Posts Signup and view all the answers

What is the main benefit of e-Payment solutions for businesses?

Ease of bill collection across locations Signup and view all the answers

How is the FRR calculation method for PLI and RPLI described?

It includes a fixed percentage of premium income and direct costs Signup and view all the answers

Study Notes

Supply and Distribution of Stamps

Post Office
- Each post office must maintain a stock of ordinary postage stamps, revenue stamps, and envelopes.
- The maximum value of stamps each post office can hold is determined by the Divisional Head for Non-Gazetted Postmasters, DPS for Group ‘B’ Postmasters, and CPMG/PMG for Group ‘A’ Postmasters.
- Rule: "Stamps" in this rule and Rule 5-10 includes postage stamps, non-postal stamps, envelopes, and postcards.
- Rule: Detailed rules regarding stamp balances for each post office are found in Chapters 1 and 2 of the Postal Manual, Volume VIII.
Head Post Offices
- Obtain stamps (not exceeding their maximum authorized balance) from Postal Stores Depots.
- Obtain Revenue stamps from Treasuries for cash payment.
- Treasury: Payment for Revenue stamps is recorded under head of account 8553-01-101-34-00-00, and sales are credited with the residual amount classified under 1201-00-200-12-00-00 revenue.
- The official purchasing stamps must return one copy of the requisition form (ACG-39) with the actual supply noted to the post office. The Treasury retains the other copy.

Revenue and Commission Collection

Philately (Stamps and Related Items):
- Sale of philatelic stamps (including My Stamps) through various mediums such as:
  - M/s e-bay.in
  - Philatelic Bureaux/POS/Exhibitions
  - Outsourced agents
  - Organizations/Institutions
  - E-post office
- Commission for sale of philatelic stamps charged as a form of revenue.
Media Post (Advertising through Postal Services):
- India Post offers advertising opportunities on a range of postal materials:
  - Postcards (Inland and Aerogram)
  - Letter Cards
  - Envelopes
  - Meghdoot Postcards
  - Money Order Forms
  - Post Office Savings Pass Books
- Rates and minimum order quantities for different types of advertising vary.
Forfeited Money Orders (Unclaimed Money Orders):
- Unpaid money orders are kept open for three financial years.
- The excess of actual receipts over payments at the end of three financial years is transferred to the revenue head "forfeited Money Orders."
- This does not preclude possible future payments if the claims are established.
- The balance forfeited is credited to head of account 1201-00-800-23-00-00.
Forfeited Indian Postal Orders (Unclaimed IPOs):
- Unclaimed IPOs are preserved for twelve months and then transferred to postal receipts under head of account 1201-00-800-24-00-00.
Customs Duty - Postal fee
- Foreign parcels and articles of letter mail are subject to customs duty assessment.
- Duty assessed is collected from the address along with postal fees:
  - Rs. 100/- (parcel and EMS)
  - Rs. 30/- (small packet)
- The duty is accounted for under Head of Account 003700800120000.
- Postal fees are accounted for under Head of Account 120100101010100.
Commission on Aadhaar Services
- The Department of Posts provides Aadhaar services like updation and new enrollment.
- Service charges are credited under the following heads of account:
  - 1201-00-200-22-01-00: Other Biometric/Demography Updation
  - 1200-00-200-22-02-00: Aadhaar Printout Colour
  - 1200-00-200-22-03-00: Aadhaar Printout Black and White
  - 1201-00-200-23-01-00: New Aadhaar Enrolment
  - 1201-00-200-23-02-00: Mandatory Biometric Updation of Children
Revenue from DOP E-Payments Solutions
- The post office earns revenue/commission for various e-payment services.
- These services include collecting bills from customers for organizations like:
  - BSNL
  - Airtel
  - Education
  - Finance
  - RTO
  - Telecom
  - Electricity
  - Water Supply
  - Property Tax
  - Income Tax
  - MobiLink
- Payments are consolidated electronically and made centrally.
- Commission is often collected at source.
- Commission earned is accounted for under various heads of account based on the service provided.
Fixed Rate of Return (FRR) for Postal Life Insurance and Rural Postal Life Insurance (PLI & RPLI):
- The current calculation formula for FRR was revised in 2011 and continues to be used.
- It includes a fixed rate of return of 4% for PLI, 12% for RPLI and direct costs for each policy.
- The amount is recovered as working expenses done centrally at the PA wing of the Postal Directorate.

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Description

Test your knowledge on the supply and distribution of stamps as outlined in the Postal Manual. This quiz covers essential rules and regulations for post offices and head post offices, including stock management and procurement processes. Perfect for those involved in postal services or studying postal regulations.