Postal Duties: Letter Box Peon

Duties of Letter Box Peon

• Letter box peons are required to know the hours of letter-box clearance and mail despatch and delivery at the post office.
• They must clear letter-boxes in their beats and report any damage or defects to the postmaster.
• Before starting their rounds, they receive from the postmaster:
• Keys of letter-boxes
• Changeable hour plates (if available)
• A bag for collecting articles found in letter-boxes
• After clearing the last letter-box, they must return to the post office without delay and hand over:
• Keys of letter-boxes
• Hour-plates
• Bag
• Keys and hour-plates are kept in the custody of the postmaster or responsible Assistant and are only given to letter-box attendants during designated hours.

Electronic Clearance and Monitoring

• Electronic clearance and monitoring of letter boxes are done through Nanyatha software.
• The software helps upload data about:
• Location of letter boxes
• Date and time of clearance
• Number of letters
• Person who cleared the letter box
• LB attendants scan the barcode inside the letter box using an android application and enter the number of cleared letters.
• The application sends details to the central server through GPRS, which validates GPS coordinates and updates clearance information.

Additional Employment

• Letter box attendants may be employed to convey mails to and from town sub or branch offices.
• They may also be utilized as packers.

This quiz covers the duties and responsibilities of a Letter Box Peon as outlined in Postal Manual Volume VI part III Rule 116. It tests your knowledge of their tasks and schedules.