Postal Department Revenue Management
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Questions and Answers

What is the primary responsibility of officers authorized to accept advertisements in departmental publications?

  • To draft advertisements for publication
  • To maintain the budget for marketing expenses
  • To monitor the performance of advertisements
  • To ensure correct realisation of charges from advertisers (correct)

    • Which of the following items is NOT included in the register maintained by the officer for advertisements?

  • Initial of the Officer testifying correctness
  • Commission due to the canvasser
  • Nature of advertisement
  • Advertising agency details (correct)

    • How should recoveries from advertisements be credited according to the guidelines?

  • To a personal account of the officer
  • To a separate fund for marketing
  • Directly to the Government Accounts (correct)
  • To an external charity organization

    • What should be included if an advertisement has been procured for the second time?

    <p>The period for which the first advertisement remained discontinued</p> Signup and view all the answers

    What should happen to a postal article that remains unpaid for twelve months from the date of its issue?

    <p>It should be cancelled and its amount written back.</p> Signup and view all the answers

    What is required to be done on the same day when a credit is afforded in the accounts?

    <p>Send intimation of the credit to the authorized officer</p> Signup and view all the answers

    What measures should be taken to ensure the taxation of postal articles?

    <p>Each article must be taxed either by stamps or cash recovery.</p> Signup and view all the answers

    Which document is issued to the payee after verifying the credits in the accounts?

    <p>Form A.C.G.-67</p> Signup and view all the answers

    When providing special postal facilities for distinguished individuals, what is the threshold amount for recovering actual extra expenditure?

    <p>Rs. 50</p> Signup and view all the answers

    What should be excluded when calculating extra costs from travelling allowances during arrangements for distinguished personages?

    <p>Journeys performed on free passes.</p> Signup and view all the answers

    What details should be noted about the canvasser in the register for advertisements?

    <p>Name of the canvasser securing the advertisement</p> Signup and view all the answers

    What is the cost for updating Aadhaar information?

    <p>Rs. 50</p> Signup and view all the answers

    Which of the following columns is included in the account register for advertising?

    <p>Page number in the publication</p> Signup and view all the answers

    What payment methods are acceptable when issuing or resetting a franking machine?

    <p>Cheque, DD, or digital payments.</p> Signup and view all the answers

    What must the Head of the Circle do when total extra expenditure exceeds Rs. 50?

    <p>Prepare a detailed bill and forward it to the Account Office.</p> Signup and view all the answers

    What value of franking articles is credited under the relevant Head of Account?

    <p>The value of articles after they are franked.</p> Signup and view all the answers

    What type of information is captured during the Aadhaar Enrolment process?

    <p>Both demographic and biometric information</p> Signup and view all the answers

    In what form can postage on postal articles be paid using a franking machine?

    <p>Impressions from the machine.</p> Signup and view all the answers

    What type of updates can be made to Aadhaar cards?

    <p>Demographic and biometric updates</p> Signup and view all the answers

    What is the purpose of the Post Office Passport Seva Kendras?

    <p>To provide passport services to citizens locally</p> Signup and view all the answers

    How much can a devotee pay to book Swamy Prasadam packets?

    <p>Rs. 450 per packet</p> Signup and view all the answers

    What is the maximum number of Swamy Prasadam packets a devotee can book in a single receipt?

    <p>10 packets</p> Signup and view all the answers

    What additional services does India Post provide through selected post offices?

    <p>Gangajal bottles</p> Signup and view all the answers

    Which of the following services is NOT offered under Retail Post?

    <p>Postal banking services</p> Signup and view all the answers

    What should be included in the event of payment by cheque according to the rules?

    <p>The cheque number and date</p> Signup and view all the answers

    Under which detailed head are receipts from the sale of publications and forms credited?

    <p>Sale of Publications, blank forms, etc.</p> Signup and view all the answers

    Which form is used by Post Offices to report the sales of publications and forms?

    <p>Form A.C.G.-106</p> Signup and view all the answers

    What information is NOT required in the separate schedule submitted to the Circle Postal Accounts Office?

    <p>Date of publication</p> Signup and view all the answers

    The receipts on account of advertisements are booked under which account?

    <p>1201-Postal receipts</p> Signup and view all the answers

    What should Post Offices prepare along with their monthly accounts?

    <p>Separate schedule in Form A.C.G.-106</p> Signup and view all the answers

    In which head are the proceeds from forms and publications that can be identified as pertaining to Postal taken?

    <p>Minor and sub heads under 1201-Postal Receipts</p> Signup and view all the answers

    What does Rule 166 state regarding the sale of Department of Posts publications?

    <p>Detailed rules regarding custody, supply, and sale are in specific chapters of the Postal Manual</p> Signup and view all the answers

    What is the price range for the Prasad of Mata Shri Chintpurni Devi Ji?

    <p>Rs. 201/- to Rs. 1101/-</p> Signup and view all the answers

    Which of the following methods can be used to book Prasad from Shri Kashi Vishwanath Temple?

    <p>Sending a money order (eMO)</p> Signup and view all the answers

    What is the minimum amount a devotee must pay to book Prasad from Hanuman Garhi Temple?

    <p>Rs. 251/-</p> Signup and view all the answers

    What is the delivery method for the Prasad across all temples mentioned?

    <p>Speed Post service</p> Signup and view all the answers

    How can a devotee book the 'Palani Prasadam' other than at a post office?

    <p>Through the Temple's official website</p> Signup and view all the answers

    What is the maximum booking limit for 'Palani Prasadam'?

    <p>No upper limit</p> Signup and view all the answers

    For whom is the eMO for booking Prasad at the Kashi Vishwanath Temple addressed?

    <p>Sr. Supdt. Of Post Offices</p> Signup and view all the answers

    What is a common feature for the booking processes across these temples?

    <p>Booking can be done online and offline</p> Signup and view all the answers

    What is a key benefit of Business Post for customers?

    <p>It offers cost-effective mailing solutions tailored to business needs.</p> Signup and view all the answers

    How is revenue from Business Post recorded?

    <p>Under the account 1201-00-101-03-01-00.</p> Signup and view all the answers

    Which service is NOT included in the offerings of Business Post?

    <p>Personalized business consultations.</p> Signup and view all the answers

    What type of revenue does the PRC speed post-e.commerce cover?

    <p>Both COD and non-COD transactions.</p> Signup and view all the answers

    What postal service is specifically mentioned to be ideal for handling large mail volumes?

    <p>Business Post set up on customer premises.</p> Signup and view all the answers

    Which Postal Stores Depot serves the Delhi Circle?

    <p>PSD Delhi</p> Signup and view all the answers

    What is the maximum time allowed for the Head Postmaster to verify received stamps and stationery?

    <p>3 days</p> Signup and view all the answers

    Which of the following circles does PSD Kochi serve?

    <p>Kerala</p> Signup and view all the answers

    What must the Head Postmaster do upon receipt of stamps and stationery from the Stores Depot?

    <p>Verify and acknowledge the invoice.</p> Signup and view all the answers

    Which postal stores depot serves the Punjab Circle?

    <p>PSD Ludhiana</p> Signup and view all the answers

    What type of process must Head Post Offices follow for procurement and sales?

    <p>End to end electronic process</p> Signup and view all the answers

    Which of the following does PSD Bhopal cater to?

    <p>Chhattisgarh Circle and Madhya Pradesh Circle</p> Signup and view all the answers

    From where does the Head Post Office obtain its supplies of postage stamps?

    <p>Postal Stores Depots</p> Signup and view all the answers

    What is the maximum value of stamps that a Post Office is required to hold in stock determined by?

    <p>The Divisional Head, DPS, or CPMG/PMG depending on the Postmaster's group</p> Signup and view all the answers

    Where should Head Post Offices obtain their supply of stamps?

    <p>From Postal Stores Depots (PSD)</p> Signup and view all the answers

    How should payments made to acquire Revenue stamps be classified?

    <p>Under revenue account 1201-00-200-12-00-00</p> Signup and view all the answers

    What must be done when purchasing Revenue stamps at the Treasury?

    <p>An ACG-39 requisition in duplicate must be prepared</p> Signup and view all the answers

    What does the term 'stamps' encompass according to the rules?

    <p>Postage stamps, non-postal stamps, envelopes, and post cards</p> Signup and view all the answers

    Who is responsible for maintaining the inventory of Revenue stamps?

    <p>The Treasury</p> Signup and view all the answers

    What must happen to the second copy of the ACG-39 requisition form when purchasing stamps?

    <p>It is retained by the Post Office for records</p> Signup and view all the answers

    What document governs the rules for the supply and distribution of stamps?

    <p>Appendix 1 of the Handbook</p> Signup and view all the answers

    What is the minimum quantity of articles that can be posted using the Bill Mail Service?

    <p>5000</p> Signup and view all the answers

    What is the postage rate for a weight not exceeding 50 grams under the Bill Mail Service?

    <p>₹ 3.00</p> Signup and view all the answers

    What kind of content is NOT included in the Bill Mail Service?

    <p>Personal communication</p> Signup and view all the answers

    Under the Free Post service, what must prospective customers do to send responses?

    <p>Write just the Free Post code</p> Signup and view all the answers

    How much additional cost applies for each 50 grams or a fraction thereof when using Bill Mail Service?

    <p>₹ 2.00</p> Signup and view all the answers

    What requirement must customers fulfill when handing over Bill Mail?

    <p>Sort by delivery point</p> Signup and view all the answers

    What components are included under postal receipts for Free Post services?

    <p>All of the above</p> Signup and view all the answers

    What pricing applies for items sent under the Bill Mail Service when additional services are included?

    <p>₹ 0.25 per insertion for inclusions</p> Signup and view all the answers

    What is the primary function of a philatelic counter in a post office?

    <p>To sell philatelic items</p> Signup and view all the answers

    Which statement accurately describes the cancellation service provided by philatelic counters?

    <p>Standard cancellation is applied to all philatelic issues.</p> Signup and view all the answers

    What is the minimum security deposit required for a Philatelic Deposit Account?

    <p>Rs. 200</p> Signup and view all the answers

    Which type of items can Philatelic Deposit Account holders receive as part of their account?

    <p>Stamps, FDCs, and information sheets</p> Signup and view all the answers

    What happens if a Philatelic Deposit Account holder fails to maintain the minimum balance?

    <p>No supplies will be made to the PDA holders.</p> Signup and view all the answers

    How frequently are philatelic items dispatched to account holders?

    <p>First week of every month</p> Signup and view all the answers

    Which office is responsible for following provisional accounting procedures for electronically received philatelic deposits?

    <p>Nodal Office – Sansad Marg HPO</p> Signup and view all the answers

    What must be ensured by officer-in-charge regarding Philatelic Deposit Account records?

    <p>Proper e-ledger/ledger of PDA accounts are maintained.</p> Signup and view all the answers

    Study Notes

    Postal Department Revenue

    • Unpaid postal articles, remaining unpaid for twelve months from the issue date, will be cancelled and the amount written back.
    • The Director-General and supervising officers are responsible for ensuring that postal articles are appropriately taxed with prescribed fees, either through stamps or cash recovery.
    • When the Postal Department provides special postal services for high officials or distinguished individuals during their tours, the Department will recover the actual extra expenditure incurred.
    • The total expenditure must exceed Rs. 50 in each Postal Circle for the Department to recover costs.
    • A bill detailing the expenditure, indicating the Government or Department to whom the charge is debitable, will be forwarded to the Account Office for adjustment.
    • The cost of journeys performed on free passes is excluded when calculating the extra cost due to travelling allowances.
    • Any extra cost incurred by the Department when a departmental employee travels with a Governor in his reserved accommodation will be the additional fraction of a fare ordinarily admissible, supplementing the full fare.
    • Franking machines can be used to pay postage on postal articles by making impressions.
    • Franking machines are issued based on the terms and conditions outlined in Rule 11 of the Post Office Guide Part-I.
    • Payments for issuing or resetting a franking machine can be made through cheque, Demand Draft, or digital payment.
    • Once articles are franked, their value is identified and credited in full under the relevant Head of Account categorized as PRC – Remotely Managed Franking Machine.
    • A separate chapter, CHAPTER XXII – ‘REMOTELY MANAGED FRNAKING MACHINE’, is available in the Postal Accounts Manual-Volume-I, 2nd Edition for detailed and updated information.
    • Receipts from advertisements in departmental publications are to be properly accounted for.
    • All recovered amounts are credited directly to the Government Accounts.
    • Officers authorized to accept advertisements are responsible for ensuring correct realization of charges from advertisers.
    • Recoveries are credited to the Government, and receipts (in e-Form A.C.G.-67) are provided to the payee after verifying the credits in the accounts.
    • If credit is provided in the accounts of an officer other than the one authorized, the former officer must send necessary intimation of the credit to the latter on the same day the amount is credited.
    • A register is maintained by the officer authorized to accept advertisements, documenting all details of advertisements.
    • The register contains information such as the advertiser’s name, canvasser (if any), nature of advertisement, space details, page number, advertisement rate, charged amount, date of credit, amount credited, etc.
    • e-Form A.C.G.-67 has been digitized and is now available system-driven for use instead of the previous hard copy.
    • In case of payment by cheque, the cheque number, date, and name of the bank are stated.
    • Receipts from advertisements in the Department of Posts are booked under 1201-Postal receipts.
    • On the existing technology platform, receipts are booked at the Primary level under the relevant General Ledger Account under MH-1201.
    • Detailed rules regarding the custody, supply, and sale of Department of Posts publications and forms are outlined in Chapters VI and XI of the Postal Manual Volume II.
    • Amount realized from the sale of publications, books of blank forms, etc., is credited under “Sale of Publications, blank forms, etc.,” below the sub-head under “Other items” under Minor Head ‘Other Receipts’ of the relative Head 1201-Postal Receipts.
    • In the case of forms, publications, etc., directly identifiable as pertaining to Postal, the sale proceeds are taken to the respective minor and sub heads under 1201- Postal Receipts.
    • On the existing technology platform, the amount is credited at the Primary level directly under the relevant General Ledger Account.
    • Post Offices submit a separate schedule in Form A.C.G.-106 to the Circle Postal Accounts Office with their monthly accounts, detailing forms or publications, copies sold, and amounts credited.
    • A statement showing opening balance, copies received during the month, copies sold during the month, and closing balance for each type of publication and form is sent with the schedule.

    Third Party Products Offered by the Postal Department

    • Aadhaar Enrolment: The process involves electronic capture of demographic and biometric information, and it’s free of charge at Post Offices.

    • Aadhaar Updation: Includes demographic updates (Name, Email, Mobile, Address, Date of Birth) and biometric updates (Facial Image, Fingerprints, Iris). It’s chargeable, with a fee of Rs. 50 (including 18% GST) for every update.

    • Gangajal: Available for the public through selected Post Offices and online portals (e-Commerce Portal and e-Post Office Portal).

    • Post Office Passport Seva Kendras: Collaboration between the Department of Posts and Ministry of External Affairs provides passport services to citizens at Post Offices, offering convenience and wider accessibility.

    • Holy Blessings: The Department offers delivery services for Prasad and holy offerings from various religious shrines/places of worship.

    • Sub-services:*

    • Sabarimala Swamy Prasadam, Kerala:

      • Booking can be done at any departmental Post Office by paying Rs. 450 per packet (subject to revision).
      • Devotees can download an order form, fill it, and submit it at any departmental Post Office.
      • A devotee can book a maximum of 10 packets per receipt (subject to revision).
      • There is no upper limit on the number of bookings per devotee.
      • Prasadam is delivered through Speed Post service.
      • The National Biller ID for booking is 70020, and the Biller name is Sabarimala Prasadam.

    • Mata ShriChintpurni Devi Ji, Himachal Pradesh:

      • Prasad is available in three categories (Rs. 201, Rs. 601, and Rs. 1101) with Speed Post delivery charges included (subject to revision).
      • Orders can be placed through the official website of Mata Chintpurni Trust, Una (www.matashrichintpurni.com/online-prasad).

    • Shri KashiVishwanath Temple, Varanasi:

      • Devotees can either send an eMO of Rs. 251 in the name of Sr.Supdt.Of Post Offices, Varanasi East Division, Varanasi-221001 or purchase Prasad from the counter of Varanasi City SO at Rs. 201 per packet.
      • Prasad is delivered through Speed Post service.
      • Prasad charges are subject to revision as agreed upon by the Temple Management and Department of Posts.

    • HanumanGarhi Temple, Ayodhya:

      • Prasad is available in two categories (Rs. 251 and Rs. 551).
      • Devotees must send an eMO of Rs. 251 for Sankantmochan Prasad or Rs. 551 for Mahaveer Prasad in the name of Sub Postmaster, Ayodhya-224123 with a message for the desired Prasad.
      • Prasad is delivered through Speed Post service.
      • Prasad charges are subject to revision as agreed upon by the Temple Management and Department of Posts.

    • PalaniDhandayuthapaniSwamyPrasadam, TamilnaduArulmiguDhandayuthapaniSwamy Temple, Palani:

      • Booking can be done at any Departmental Post Office by paying Rs. 250 per packet along with an order form.
      • There is no upper limit on the number of bookings per devotee.
      • Prasadam is delivered through Speed Post service.
      • Devotees can also book Palani Prasadam through the Palani Devasthanam website (www.tnhrce.gov.in) by paying Rs. 250 per packet online for Speed Post delivery.

    Supply of Stamps

    • Post Offices are required to maintain a stock of postage stamps and revenue stamps.
    • The maximum stamp value for each Post Office is determined by the Divisional Head for Non-Gazetted Postmasters, DPS for Group B Postmasters, and CPMG/PMG for Group A Postmasters.
    • Head Post Offices obtain stamps from Postal Stores Depots (PSD).
    • Head Post Offices obtain revenue stamps from treasuries, with payments classified under 8553-01-101-34-00-00 and sales under 1201-00-200-12-00-00.
    • Head Post Offices use Form ACG-39 to requisition revenue stamps.
    • Treasuries maintain an inventory of revenue stamps and are responsible for supplying them to sub-post offices.

    Postal Stores Depots

    • Head Post Offices obtain postage stamps, postal stationery, and other stamps from Postal Stores Depots (PSD).
    • PSDs are responsible for procuring and supplying stamps to Head Post Offices.
    • There are 15 PSDs across India, each serving specific circles:
      • PSD Guwahati: Assam and North East Circles
      • PSD Patna: Bihar and Jharkhand Circles
      • PSD Delhi: Delhi Circle
      • PSD Ahmedabad: Gujarat Circle
      • PSD Jammu: Jammu and Kashmir Circle
      • PSD Bengaluru: Karnataka Circle
      • PSD Kochi: Kerala Circle
      • PSD Bhopal: Madhya Pradesh and Chhattisgarh Circles
      • PSD Bhubaneswar: Odisha Circle
      • PSD Ludhiana: Punjab, Haryana, and Himachal Pradesh Circles
      • PSD Jaipur: Rajasthan Circle
      • PSD Hyderabad: Andhra Pradesh and Telangana Circles
      • PSD Kolkata: West Bengal Circle
      • PSD Lucknow: Uttar Pradesh and Uttarakhand Circles
      • PSD Chennai: Tamil Nadu Circle

    Philatelic Counters

    • Philatelic counters are located in Head Post Offices for the sale of philatelic items.
    • They do not provide cancellation of first-day covers or special covers, only a standard "First Day of Issue" cancellation.
    • They offer a registration facility for opening Philatelic Deposit Accounts (PDA).

    Philatelic Deposit Accounts (PDA)

    • Philatelic bureaus, Head Post Office Philatelic counters, and selected Sub Offices are authorized to open and maintain PDAs.
    • PDA holders receive commemorative/special issues of stamps, FDCs, information sheets, and new postal stationery based on their preferences.
    • They can also obtain philatelic items issued by other bureaus through their own bureau.
    • A security deposit of Rs. 200/- is required to open a PDA; no supplies are provided without this deposit.
    • Postmasters maintain an e-ledger/ledger for PDA holders, ensuring correct stock at the end of each day.
    • Philatelic items are sent to PDA holders by registered post in the first week of every month, if the account balance exceeds Rs. 200/-.

    Business Post

    • Offers complete mailing solutions from mail preparation to delivery, suitable for various businesses.
    • Services include collection of mail, franking, inserting, sealing, and addressing.
    • Business Post Centres operate in major cities, and services can be set up at customer premises for high mail volumes.
    • Revenue is credited to Head of Account 1201-00-101-03-01-00.

    Bill Mail Service

    • Allows service providers to post financial statements, bills, and monthly account bills to customers at least once in 90 days.
    • Does not include letter mail, personal communications, or commercial publicity material.
    • Minimum quantity for postage is 5000 articles.
    • Postage rate is ₹ 3.00 for up to 50 grams and ₹ 2.00 for each additional 50 grams or fraction thereof.
    • Revenue is classified under 1201-00-101-09-00-00 for PRC-Bill Mail service and 1201-00-101-15-00-00 for PRC-National Bill Mail service.

    Free Post Services

    • Offers special numerical codes for individuals or organizations to receive responses or orders without requiring reply cards, labels, or envelopes.
    • Prospective customers can respond with only the Free Post Code, without needing to pay postage or provide an address.
    • Revenue includes registration and renewal fees, postage collected on free post articles, and handling charges.
    • Typically available at Mail Business Centres.

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    Related Documents

    Postal Financial Handbook Volume-II (PDF)
    FHB VOL.I General-99-106 PDF

    Description

    Explore the guidelines for managing revenue in the Postal Department. This quiz covers crucial policies regarding unpaid postal articles, tax responsibility, and cost recovery for special services. Test your knowledge on the procedures and regulations that govern financial operations within the postal system.

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