40 Questions
What should a Department member do immediately upon discovering lost or stolen property?
Notify their supervisor or commander
What is the purpose of the Form 191 P.D.?
To request replacement of lost or stolen property
Who makes a recommendation on the Form 191 P.D. regarding negligence?
The supervisor
Where should a Department member report to obtain replacement of a lost or stolen notebook computer?
PC Support
What happens to the copy of the Form 191 P.D. after element personnel endorse it?
It is returned to the Department member
Who makes the final determination on negligence?
The bureau commander
Where is the original Form 191 P.D. sent after the bureau commander's review?
Personnel Records Section
What is the timeframe for submitting the Form 191 P.D.?
48 hours
What information must be documented during a Department search or inspection?
All of the above, plus the item(s) searched, Department members present, and Department members assigned the item(s)
What is the consequence for a Department member who refuses to comply with an authorized search or inspection?
Disciplinary action
What should be done immediately when Department property is lost, damaged, or stolen?
Report it to the issuing element for immediate deactivation
Who is responsible for reviewing the circumstances and determining whether the damage involved negligence?
Supervisor or commander
What is the purpose of designating periodic days and times for the inspection of Department property?
To ensure accountability and security of Department property
What happens if a violation is discovered during a search and inspection?
The supervisor or commander will follow the written directive 'Disciplinary Actions'
Why should a reasonable effort be made to contact the Department member during an authorized search or inspection?
To allow them to unlock and remove personally owned locks on Department property
What is the primary responsibility of Department members regarding Department property?
To report lost, damaged, or stolen property immediately
What is the primary purpose of the Department's right to search and inspect Department property?
To ensure workplace supervision, control, and security
Under what circumstances can a Department member use Department property for personal purposes?
Never, as it is only for official business use
What is implied when a Department member uses Department property?
That they agree to comply with all applicable policies, guidelines, and laws
What is the Department's stance on employee privacy when using Department property?
Employees have no expectation of privacy
What is the purpose of the Department's inspection of Department property?
To carry out workplace supervision, control, and security
What is the purpose of the Department Property policy?
To clarify the rights and responsibilities of Department members and the Department regarding property.
When can the Department search a Department member's personal items?
Only when there is a legitimate work-related purpose
What is considered Department Property?
Both property issued by the Department to a Department member and property under the control and management of the Department.
What is the ownership status of Department property?
It is owned by the Department
What is the Department's stance on privacy in Department property?
Department members do not have an expectation of privacy in Department property.
What is the purpose of the Department's policy on Department property usage?
To ensure security and privacy of Department property
What is the definition of 'Secure' in the context of Department Property?
Protected from unauthorized access.
What is the primary responsibility of Department members regarding Department Property?
To secure Department Property at all times.
What is the consequence of not following the Department Property policy?
Department members may be subject to disciplinary action.
What is the purpose of securing Department Property?
To protect Department Property from damage or theft.
What is the relationship between Department members and Department Property?
Department members are responsible for Department Property.
What happens when a badge or shield of a numerical set is lost, damaged, or stolen?
Both the badge and shield must be replaced, and the set will be retired
What is the procedure for a Department member who wants to purchase a duplicate badge or shield?
Submit a written request through their chain of command to the Benefits Unit Commander
Who is responsible for notifying the requesting Department member and the Department approved badge vendor of the duplicate badge or shield request?
The Purchasing Section
What happens when a badge or shield is recovered in satisfactory condition?
The Department member is given the opportunity to be reissued the original badge and shield
What is the policy regarding obtaining duplicates of active or retired badges or shields?
Department members can obtain duplicates from the Department approved badge vendor
What is required for a request to have a retired badge reissued to another Department member?
A written request on an Interdepartment Communications, Form 191 P.D.
What is the role of the Department member after notification from the Purchasing Section?
The Department member responds to the badge vendor, orders the duplicate badge, makes payment, and returns to pick up the badge upon completion
Who is responsible for approving the written request for a duplicate badge or shield?
The Benefits Unit Commander
Study Notes
Department Property Policy
- Department members are responsible for all equipment and uniforms provided or issued to them by the Kansas City Missouri Police Department.
- Department members should not have an expectation of privacy in Department property or items located within Department property.
Terminology
- Department Property refers to property that is under the control and/or management of the Department, such as parking lots and facilities, and/or property issued by the Department to a Department member, such as identification cards, key cards, uniforms, vehicles, phones, lockers, and desks.
- Secure refers to property that is protected from unauthorized access, such as a locked compartment of a vehicle or a password-protected device.
Policy
- Department property is for the designated Department member's use only, and for official police Department business use only, unless otherwise provided for in policy or the division commander has documented an authorized exception for the use of such property.
- Use of Department property implies that members agree to comply with all applicable policies, guidelines, and laws regarding their use.
- The Department reserves the right to search and inspect any Department property and its contents, at any time, with or without notice or consent of the Department member.
- Department members have no expectation of privacy when using Department property, and ownership of this property remains with the Department.
Procedure for Lost, Damaged, or Stolen Property
- When Department property is lost, damaged, or stolen, the Department member will:
- Immediately report the lost, damaged, or stolen items to their supervisor or commander.
- Complete an Interdepartment Communication, Form 191 P.D., relating all pertinent information and requesting replacement.
- Report to the appropriate element with copies of the Form 191 P.D. and the appropriate report, if one was completed, to obtain replacement uniform/equipment items.
Replacement of Lost, Damaged, or Stolen Property
- The supervisor will make a recommendation on the Form 191 P.D. as to whether negligence was involved and furnish a copy to the Department member.
- The Department member will report to the appropriate element with copies of the Form 191 P.D. and the appropriate report, if one was completed, to obtain replacement uniform/equipment items.
- If the item is replaced, element personnel will endorse the copy of the Form 191 P.D. noting those items which were replaced and return the copy to the Department member.
Responsibility for Damaged Property
- Supervisors or commanders will be responsible for reviewing the circumstances and determining whether the damage involved negligence.
- If a violation is discovered during the search and inspection, the supervisor or commander will follow the written directive entitled "Disciplinary Actions."
Learn the steps to follow when Department property is lost or stolen, including reporting and replacement procedures. This quiz covers the necessary actions to take in this situation.
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