PMGT3623 Scheduling - Week 09
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Questions and Answers

What is one of the key components of effective task allocation?

  • Resource elimination
  • Maximizing team member workload
  • Understanding project requirements (correct)
  • Avoiding task prioritization

What does resource leveling primarily aim to address?

  • Decreasing project costs
  • Task interest alignment
  • Resource availability
  • Resource over-allocation (correct)

Which resource-centric approach focuses on the skills of team members?

  • Resource Levelling
  • Skills-based Allocation (correct)
  • Interest-based Allocation
  • Availability-based Allocation

What was the primary issue identified during the high demand period?

<p>Too much idle time for the Software Architect. (B)</p> Signup and view all the answers

What was the proposed solution to optimize the Software Architect's time?

<p>Change the ES time for task C. (D)</p> Signup and view all the answers

What does setting clear expectations for each task ensure?

<p>Optimal team performance (C)</p> Signup and view all the answers

What is a key characteristic of resource smoothing?

<p>Adjusting resource allocation without changing project duration (A)</p> Signup and view all the answers

What was the time frame during which three different resources were required?

<p>Day3 to Day6 (C)</p> Signup and view all the answers

What is the effect of changing the ES time for task C on project completion time?

<p>It does not impact the project completion time. (D)</p> Signup and view all the answers

What was the outcome of implementing resource smoothing?

<p>Elimination of high demand periods. (B)</p> Signup and view all the answers

What is one of the primary aims of resource smoothing?

<p>Avoid periods of high demand and low demand (C)</p> Signup and view all the answers

Which characteristic is NOT associated with resource smoothing?

<p>Adjustments made beyond available slack times (C)</p> Signup and view all the answers

What advantage does resource smoothing provide regarding project deadlines?

<p>Ensures timely adjustments without altering project timelines (C)</p> Signup and view all the answers

How does resource smoothing contribute to improving project quality?

<p>By balancing workloads to avoid team member burnout (A)</p> Signup and view all the answers

Which of the following is an effect of resource smoothing on resource utilization?

<p>It ensures optimal resource utilization (D)</p> Signup and view all the answers

What is one of the advantages of resource leveling?

<p>Improves resource utilization. (B)</p> Signup and view all the answers

Which task requires the resource Analyst (A)?

<p>Requirement Analysis (C)</p> Signup and view all the answers

What is a potential drawback of implementing resource leveling?

<p>Extended project duration. (C)</p> Signup and view all the answers

Which task follows the UI/UX Design task?

<p>Frontend Development (D)</p> Signup and view all the answers

How many days is the Database Design task scheduled to take?

<p>5 days (A)</p> Signup and view all the answers

What resource is required for Integration?

<p>Developer (Dev) (B)</p> Signup and view all the answers

What is the correct successor task to Testing?

<p>Deployment (C)</p> Signup and view all the answers

Which statement is true regarding the resources available for the project?

<p>Each resource is available in one unit. (B)</p> Signup and view all the answers

What is the main problem identified in the project schedule?

<p>The Developer is over-allocated (D)</p> Signup and view all the answers

What is one proposed solution to the over-allocation of the Developer?

<p>Start task D after task C is completed (C)</p> Signup and view all the answers

If task D starts after task C, what impact does this have on the project duration?

<p>It increases to 33 days (B)</p> Signup and view all the answers

How many developers are available for the tasks in the project?

<p>One (D)</p> Signup and view all the answers

What was the original critical path duration for the project before changes?

<p>28 days (A)</p> Signup and view all the answers

Which tasks require the Developer according to the project details?

<p>C and D (A)</p> Signup and view all the answers

What happens to the critical path when task D is rescheduled?

<p>It becomes longer (C)</p> Signup and view all the answers

What is the duration of task C as provided in the project details?

<p>10 days (A)</p> Signup and view all the answers

What is the primary reason for applying resource levelling?

<p>When the project is constrained by resources (B)</p> Signup and view all the answers

Which statement is true regarding resource smoothing?

<p>It is applied when projects are constrained by time (C)</p> Signup and view all the answers

What is a defining characteristic of resource levelling?

<p>It changes the original critical path (D)</p> Signup and view all the answers

Which approach does rotational allocation follow?

<p>Predictable cycles or rotation schedules (C)</p> Signup and view all the answers

What is a disadvantage of using fixed rotation schedules in resource allocation?

<p>They prevent urgent situations from being addressed promptly (C)</p> Signup and view all the answers

Which of the following is NOT a task-centric allocation approach?

<p>Top-Down Allocation (B)</p> Signup and view all the answers

How does resource levelling typically affect project duration?

<p>It may extend the project duration (C)</p> Signup and view all the answers

What is one of the key limitations of rotational allocation?

<p>It may cause delays due to transitions between tasks (C)</p> Signup and view all the answers

Flashcards

Task Allocation

Assigning tasks to the suitable individuals based on their skills and availability to ensure optimum project output.

Resource Levelling

Adjusting project schedule start/end dates to handle resource constraints and avoid over-allocation.

Resource Constraints

Limitations on available resources, such as manpower or equipment.

Skills-based Allocation

Assigning task based on individuals’ expertise, maximizing their skills.

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Project Requirements

Needed specifications and specifics necessary for a successful project implementation.

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Resource Utilisation

Maximising the efficiency of resources by ensuring they are fully engaged and productive during a project.

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Feasible Schedule

A realistic project timeline achievable with available resources without causing overwork or delays.

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Resource Overuse

Exceeding the capacity of available resources, causing burnout, delays, and potentially compromising quality.

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Balanced Workload

Distributing tasks equitably among team members to avoid overwork and ensure everyone is challenged but not overwhelmed.

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Job Satisfaction

The state of feeling fulfilled and content with one's work, often resulting from a sense of accomplishment and fair workload.

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Team Morale

The overall mood and enthusiasm within a team, influenced by factors like leadership, communication, and workload balance.

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Extended Project Duration

A longer project timeline caused by adjusting schedules to accommodate resource limitations.

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Critical Path

The sequence of tasks in a project that directly impact the overall completion time, any delay in these tasks will delay the whole project.

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Resource Overallocation

A situation where more tasks require a specific resource (like a developer) than there are available resources.

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Task Sequencing

The order in which tasks are performed in a project.

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Parallel Activities

Tasks that can be done simultaneously.

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Project Duration

The total time required to complete a project.

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Developer Resource

A person who writes and tests computer programs.

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Scheduling Conflict

A situation in project management where the resources need exceeds the resources available.

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Resource Smoothing

A scheduling technique that evens out resource usage over time to prevent peaks and troughs in workload, without changing the project duration.

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Resource Smoothing Goal

The primary goal of resource smoothing is to balance resource use over the project timeline, preventing periods of high demand and low demand.

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Resource Smoothing Adjustments

Resource smoothing adjusts task schedules within their available slack time to create a more even resource distribution.

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Resource Smoothing Benefit: Team Morale

By preventing overwork and ensuring balanced workloads, resource smoothing helps maintain positive team morale.

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Resource Smoothing Benefit: Risk Management

Resource smoothing reduces project risk by avoiding peak periods of intense resource demand, which can lead to overwork and delays.

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High Demand Period

A time frame in a project where multiple resources are required simultaneously.

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Idle Period

A period in a project where a resource is not actively working.

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ES Time

Earliest Start Time: The earliest possible time a task can start without delaying the project.

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Optimize Resource Usage

Maximizing the efficiency of resources by ensuring they are utilized effectively and minimize wasted time.

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Rotational Allocation

A task-centric approach that distributes resources to tasks in a rotating pattern. It prevents focusing on one area while neglecting others.

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Resource Rotational Allocation Goal

To prevent resource over-allocation in any single area, ensuring a more balanced resource distribution.

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Predefined Rotation Schedule

A predetermined, fixed schedule for rotating resources, defining the frequency and duration of rotation.

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Rotational Allocation Predictability

The predictable nature of resource rotation allows project managers to plan activities and schedules effectively.

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Rotational Allocation Inflexibility

While predictable, fixed rotation schedules can make it difficult to adapt quickly to urgent needs.

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Rotational Allocation Coordination

Requires careful communication and coordination between resources and project managers to ensure smooth transitions.

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Rotational Allocation Communication

Effective communication among team members and project managers is vital for successful implementation.

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Study Notes

PMGT3623 Scheduling - Week 09

  • Course: PMGT3623 Scheduling
  • Week: 09
  • Topic: Simple Task Allocation Approach
  • Lecturer: Dr Shahadat Uddin
  • University: The University of Sydney

Acknowledgement of Country

  • Acknowledged the Traditional Owners of Australia and their continuing connection to land, water, and culture.
  • Respects to the Gadigal people of the Eora Nation and their Elders, past, present and emerging.

PMGT3623 Overview

  • Week 01: Introduction to Scheduling, Course Resources, and Assessment Components
  • Week 02: Define and Sequence Project Tasks
  • Week 03: Project Network Diagram (Discrete Approach)
  • Week 04: Probabilistic Approach to Project Network Diagram – Part I
  • Week 05: Probabilistic Approach to Project Network Diagram – Part II
  • Week 06: Confidence Analysis of Project Network Diagram
  • Week 07: Knowledge Test
  • Week 08: Implementation of Project Network Diagram using Microsoft Project
  • Week 09: Simple Task Allocation Approach (Mid-Semester Break)
  • Week 10: Complex Task Allocation Approach
  • Week 11: Progress Reporting and Earned Value Analysis
  • Week 12: Group Assignment Presentation
  • Week 13: Review

PMGT3623 Assessments

  • Weekly Participation: 10% (Weeks 2-6, 9-10), Best 6 out of 7
  • Knowledge Test: 20% (Week 7)
  • Group Assignment Presentation (Part A): 10% (Weeks 12 and 13)
  • Group Assignment Report (Part B): 20% (Friday of Week 13, 11:59 pm)
  • Final Exam: 40% (Exam Week)

Week 09: Simple Task Allocation Approach - Topics Covered

  • What is Task Allocation?

    • Assigning specific tasks or responsibilities to team members.
    • Ensuring the right people are working on the right tasks.
    • Leveraging skills and expertise for optimal performance.

  • Different task allocation approaches:

    • Resource-Centric Approaches
      • Availability-based Allocation
      • Experience-based Allocation
      • Interest-based Allocation
      • Skills-based Allocation
      • Resource Levelling
      • Resource Smoothing
    • Task-Centric Approaches
      • Priority-based Allocation
      • Rotational Allocation
      • First-Come First-Served
      • Round Robin
      • Shortest Job Next
    • Methodology-Centric Approaches
      • Auction-based Allocation
      • Market-based Allocation
      • Centralised Allocation
      • Decentralised Allocation
      • Agile Resource Allocation

  • Demonstration of task allocation using Microsoft Project (second half)

Resource Levelling

  • A resource-centric project management technique to address resource constraints by adjusting project start and finish dates.
  • Aims to ensure efficient resource use without overloading team members and create a more balanced workload.
  • It may involve extending the project duration.
  • Advantages: Improves resource utilization, reduces stress, improves project quality, better risk management, and enhances team morale.
  • Drawbacks: May extend project duration, implementation can be complex, and a new critical path may be created.

Resource Smoothing

  • A resource-centric project management technique used to optimize resource allocation and utilization.
  • Aims to even out resource usage over time, avoid periods of high demand or low demand, and prevent over-allocation or under-utilization.
  • No change in project duration.
  • Adjustments made within available slack times for tasks.
  • Advantages: Improved resource utilization, reduces stress, prevents missed deadlines, improves project quality, better risk management, enhanced team morale.
  • Drawbacks: Limited flexibility as tasks are adjusted only within their available slack, and implementation can be complex for large-scale projects.

Task-Centric Approaches

  • Approaches focusing on how tasks are allocated to resources:
    • Priority-based: Prioritising tasks
    • Rotational: Resources allocated in a cycle
    • First-Come, First-Served: Based on arrival order
    • Round Robin: Cyclical allocation
    • Shortest Job Next: Prioritising tasks with shortest completion times

Methodology-Centric Approaches

  • Allocation strategies depending on the project methodology:
    • Auction-based: Competitive bidding for resources
    • Market-based: Resource allocation as in a market
    • Centralised: Central authority for allocation
    • Decentralised: Distribution of allocation responsibility
    • Agile: Dynamic and iterative allocation

Market-based Allocation

  • Resources are allocated through a market mechanism, such as competition and pricing, driven by supply/demand, ensuring efficient use of resources.

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PMGT3623 Scheduling Lecture Plan (Week 09) PDF

Description

Test your knowledge on the Simple Task Allocation Approach in PMGT3623 Scheduling. This quiz will cover key concepts and techniques discussed in week 09 of the course. Prepare to demonstrate your understanding of task allocation methods within project management.

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