Planning and Design of Records and Archival Repository Chapter 02

Questions and Answers

What is the primary goal of planning and designing a records and archival repository building?

To keep the records in good condition even after the building reaches the end of its useful life (correct)

To occupy a new building rather than adapting an existing one

To create a modern style building

To ensure the building lasts for a long time

What is an advantage of building a new records and archival repository rather than adapting an existing one?

It allows for easy transfer of requirements to building plans (correct)

It is faster to complete

It offers more storage space

It is more cost-effective

Why is it beneficial to use modern techniques for construction in a new records and archival repository building?

It allows for modification of earlier layouts

It does not require modifying earlier layouts (correct)

It reduces maintenance costs

It enables the use of modern construction materials

What is a potential drawback of adapting an existing building for a records and archival repository?

It may have existing layouts that need to be modified Signup and view all the answers

What is the ultimate fate of the records in a well-designed records and archival repository building?

They will still be in good condition even after the building reaches the end of its useful life Signup and view all the answers

What is a benefit of building a new modern records and archival repository?

It overcomes the prejudice of archives Signup and view all the answers

According to Kitching (2007), what should be the ultimate goal of designing a records and archival repository building?

To preserve the records for future generations Signup and view all the answers

What is a key consideration when designing a records and archival repository building?

The long-term preservation of the records Signup and view all the answers

Who should be contacted for services to the facility?

All of the above Signup and view all the answers

When is a project considered a potential review project under the related act?

When the project is funded by the federal government and located on federal land Signup and view all the answers

Why should privately funded projects on private land consider historic preservation objectives?

Because it shares a common goal with the mission of an archival facility Signup and view all the answers

When should a comprehensive security risk assessment be completed?

As early in the design process as possible Signup and view all the answers

What is one of the design considerations for landscaping in an archival facility?

Water control Signup and view all the answers

What is the purpose of integrated pest management in landscaping?

To minimize the use of chemical pesticides Signup and view all the answers

What is a key consideration when selecting a site for an archival facility?

Location on a stand-alone or island site Signup and view all the answers

Why should an archival facility be located within a short response time of emergency services?

To allow for quick access to the building by emergency responders Signup and view all the answers

What is the benefit of designing landscaping for low maintenance?

It reduces the long-term operating costs of the facility Signup and view all the answers

What is the common goal of historic preservation law and the mission of an archival facility?

The preservation of cultural heritage Signup and view all the answers

What is an important factor in determining the accessibility of an archival facility?

Accessibility to main roads and public transportation Signup and view all the answers

Why is it important for an archival facility to be easily accessible from the parent organization?

To facilitate regular visits by the records creator Signup and view all the answers

What should be considered when evaluating the location of an archival facility?

All of the above Signup and view all the answers

Why should an archival facility be located in an area that allows for swift evacuation of people in the event of an emergency?

To ensure the safety of people in the building Signup and view all the answers

What is a key factor in ensuring the protection of an archival facility from neighboring spaces and buildings?

Location on a stand-alone or island site Signup and view all the answers

Why is it important for an archival facility to be accessible to potential users?

To promote the use of archival materials Signup and view all the answers

Why should vegetation be omitted within 18 inches of the exterior wall?

To provide space for hardscaping around the perimeter of the building Signup and view all the answers

What is the recommended height of plants near pedestrian routes?

Not higher than 3 feet tall Signup and view all the answers

Why should trees and shrubs not obstruct lighting?

To allow light from fixtures to fall on the pedestrian route Signup and view all the answers

What is the recommended distance between the building and the drip-line of trees at full maturity?

At least 15 feet Signup and view all the answers

Why should vegetation be kept away from the building?

To avoid risk of fire Signup and view all the answers

What is the recommendation regarding pools and fountains in an archival facility?

They should not be included in the design Signup and view all the answers

What should be confirmed with the local water authority regarding water supply?

Metering, backflow prevention and post indicator valve requirements Signup and view all the answers

Why are cleanouts required on all sanitary sewer and storm drainage lines?

To provide easy access for maintenance Signup and view all the answers

What is the percentage of the 3D Floor Plan in the entire project?

25% Signup and view all the answers

What is the purpose of the site visit in the Pre Planning Presentation?

To record the environment and surroundings Signup and view all the answers

What is included in the Parking and vehicular access areas?

All of the above, including an appropriate number of handicap accessible parking spaces Signup and view all the answers

What is the method of the Pre Planning Presentation (Site visit report)?

Video recording Signup and view all the answers

What is the percentage of the Exhibition in the entire project?

20% Signup and view all the answers

How many times should the Google map and Google earth be zoomed in during the site visit report?

Study Notes

Planning and Design of Building

When planning a records and archival repository, the goal should be to ensure that the records remain in good condition even after the building reaches the end of its useful life.

The Basic Choice

There are two basic choices: occupying a new building or adapting an existing one.
The new building offers more functionality, allowing for the easy transfer of requirements to plans, use of modern construction techniques, and a modern style building that overcomes the prejudice of archives.

Location

The site for an archival facility should:
- Be located within a short response time of emergency services.
- Allow for swift evacuation of people in the event of an emergency.
- Be on a stand-alone or island site with free access to the entire building perimeter.
- Be accessible to potential users and cultural and educational institutions.
- Be accessible by main roads and public transportation.
- Be easily accessible from the parent organization (records creator).
Contact should be made with various agencies, including the highway department, utility company, local police, local fire department, telephone company, and other public works agencies.

Zoning and Historic Preservation Considerations

If the project is located on land owned or funded by the federal government and contains historic structures, the project must be referred to the related act.
For privately funded projects on privately owned land, there is no legal requirement to fulfill special historic preservation objectives, but consideration should be given to preserving cultural heritage.

Site Security

A comprehensive security risk assessment should be completed early in the design process to incorporate security recommendations.

Landscaping

Landscaping should be designed for water control, integrated pest management, and low maintenance.
Vegetation should be omitted within 18 inches of the exterior wall to reduce the potential for pests and insects entering the building.
Plants should not be higher than 3 feet tall at maturity, and tree canopies should have limbs at least 7 feet above the ground to allow light from fixtures to fall on the pedestrian route.
A minimum of 15 feet should be maintained between the building and the drip-line of trees at full maturity.

Pools and Fountains

Pools and fountains should not be included in the design of an archival facility, as they are not necessary for its operation.

Site Utilities

Water supply:
- Verify the adequacy of the existing water supply.
- Metering, backflow prevention, and post indicator valve requirements must be confirmed with the local water authority.
- Hydrants must be located appropriately to provide the required fire fighting coverage.
Sanitary sewer:
- Cleanouts must be provided on all sanitary sewer and storm drainage lines at approximately 5 feet away from the building.

Task 02: Pre-Planning Presentation (Site Visit Report)

Recordings should include:
- Before site visit: Google map and Google earth views, location address.
- At the site: sun orientation, main entrance, main gate, loading bay/loading dock, public car park, future expansion of building, types of soil, environment/surrounding.

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Description

This quiz covers the planning and design of building for records and archival repository, including the choice between a new building and adapting an existing one.