Archival Science: Core Concepts and Key Functions

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Questions and Answers

In archival science, why is the principle of respect des fonds considered essential?

It primarily focuses on optimizing storage space within the archive.
It simplifies the process of digitizing records by disregarding their original arrangement.
It ensures records are arranged to maximize aesthetic appeal for researchers.
It preserves the context and evidential value of records by maintaining their original order and provenance. (correct)

Which statement correctly describes the role of appraisal in the archival process?

It is the activity of securing funding for archival projects and initiatives.
It involves the physical restoration of damaged archival materials to their original condition.
It is the evaluation of records to determine their enduring value and suitability for long-term preservation. (correct)
It is the process of cataloging archival holdings solely based on user demand and popularity.

Why are description standards such as DACS and ISAD(G) important in archival practice?

They promote consistency and interoperability, facilitating resource sharing and discovery. (correct)
They limit access to archival materials, protecting sensitive information from unauthorized users.
They ensure that all archives use the same software for managing digital records.
They dictate the physical dimensions and materials used for archival storage containers.

What is the primary challenge that digital preservation strategies aim to address?

The obsolescence of digital formats and technologies. (B) Signup and view all the answers

How does the concept of 'provenance' directly influence archival arrangement?

It ensures records are organized according to their source, maintaining the context of their creation and use. (D) Signup and view all the answers

Which action exemplifies a preservation strategy focused on ensuring the longevity of archival materials?

Maintaining stable temperature and humidity levels in storage areas. (C) Signup and view all the answers

In the context of archival science, what does 'access' encompass beyond simply allowing researchers to view documents?

Making archival materials available while protecting sensitive information and respecting privacy. (C) Signup and view all the answers

Why is the management of digital archives considered a significant evolution in archival science?

Digital archives present unique challenges related to obsolescence, technological change, and data integrity. (A) Signup and view all the answers

Which of the following scenarios would present the MOST complex challenge to maintaining long-term access to digital records?

A government agency migrates its official documents to a new file format without updating the associated preservation metadata. (B) Signup and view all the answers

An archivist discovers a collection containing sensitive personal information about living individuals. What is the MOST ETHICALLY sound approach the archivist should take?

Restrict access to the records for a defined period, balancing privacy concerns with the public interest in accessing historical information. (C) Signup and view all the answers

What is the PRIMARY purpose of implementing the PREMIS (Preservation Metadata: Implementation Strategies) metadata schema in a digital archive?

To ensure the long-term preservation and accessibility of digital objects by documenting their technical characteristics and preservation history. (B) Signup and view all the answers

A researcher requests access to archival records that are known to contain conflicting accounts of a historical event. What is the archivist's MOST appropriate course of action?

Provide access to all records, without interpretation, allowing the researcher to draw their own conclusions. (A) Signup and view all the answers

Which of the following scenarios BEST exemplifies the challenge that born-digital materials pose to archival institutions?

A database containing complex relationships and dependencies becomes inaccessible due to the obsolescence of the software required to run it. (D) Signup and view all the answers

An archival institution aims to enhance its role in promoting government transparency and accountability. What initiative would BEST support this goal?

Prioritizing the preservation of records documenting policy decisions and government actions, while making these records easily accessible to the public. (D) Signup and view all the answers

An archivist is processing a collection donated by a local business. The collection contains financial records, correspondence, and marketing materials. What should be the archivist's FIRST priority?

Arranging and describing the collection to establish intellectual control and facilitate access. (B) Signup and view all the answers

Which of the following actions would MOST effectively demonstrate an archivist's commitment to providing equitable access to archival materials?

Developing online finding aids and digital surrogates to make collections accessible to a global audience. (C) Signup and view all the answers

Flashcards

Archival Science

The academic field dedicated to the theory and practice of managing archives.

Acquisition (Archives)

Obtaining archival materials from various sources.