Pharmacy Record Keeping Quiz

Record-Keeping for Pharmacies

• Pharmacies must maintain comprehensive records for all controlled substances received, delivered, or disposed of.
• Records of received substances must include:
  • Date of receipt
  • Vendor's name and address
  • Kind and quantity of drug received
• Duplicate invoices or itemized lists for Schedule III, IV, and V substances are acceptable if they have all required information and are filed separately.
• Schedule II substances require the retention of duplicate copies of Federal order forms.

Prescription Records

• Records for delivered or disposed substances consist of filled prescriptions, documenting:
  • Prescriber’s name, address, and DEA registration number
  • Prescriber’s signature
  • Patient’s name and address
  • Date of issue and dispensing
  • Serial number and quantity of the drug
• Additional information may be mandated by specific regulations or public health laws.

Filing Requirements

• Schedule II prescriptions must be stored together in a dedicated file.
• Schedule III, IV, and V prescriptions must also be filed together separately.

Electronic Records

• Electronic prescriptions for Schedule II, III, IV, or V substances require that all related records be retained electronically.
• These electronic records must be easily retrievable and readable.

Transitioning Application Service Providers

• If a pharmacy stops using an application service provider, it must ensure that all regulated records are transferred in a readable format, allowing for display and printing access.

Automated Dispensing Systems

• Pharmacies should keep separate records for controlled substances distributed to and returned from automated dispensing systems.
• An additional separate record for automated dispensing systems is required, covering all necessary regulations.