Questions and Answers
What must pharmacies maintain records of?
Duplicate copies of Federal order forms for schedule II substances are required to be retained.
True
What information must be included in the records of controlled substances received?
Date of receipt, name and address of vendor, kind and quantity of drug received
Schedule II controlled substances prescriptions shall be maintained together in a separate _____ .
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How should prescriptions for schedule III, IV, and V controlled substances be organized?
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All records related to electronically signed prescriptions must be retained in paper format.
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List two pieces of information required on a prescription for controlled substances.
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Match the following controlled substance schedules with their record-keeping requirements:
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Study Notes
Record-Keeping for Pharmacies
- Pharmacies must maintain comprehensive records for all controlled substances received, delivered, or disposed of.
- Records of received substances must include:
- Date of receipt
- Vendor's name and address
- Kind and quantity of drug received
- Duplicate invoices or itemized lists for Schedule III, IV, and V substances are acceptable if they have all required information and are filed separately.
- Schedule II substances require the retention of duplicate copies of Federal order forms.
Prescription Records
- Records for delivered or disposed substances consist of filled prescriptions, documenting:
- Prescriber’s name, address, and DEA registration number
- Prescriber’s signature
- Patient’s name and address
- Date of issue and dispensing
- Serial number and quantity of the drug
- Additional information may be mandated by specific regulations or public health laws.
Filing Requirements
- Schedule II prescriptions must be stored together in a dedicated file.
- Schedule III, IV, and V prescriptions must also be filed together separately.
Electronic Records
- Electronic prescriptions for Schedule II, III, IV, or V substances require that all related records be retained electronically.
- These electronic records must be easily retrievable and readable.
Transitioning Application Service Providers
- If a pharmacy stops using an application service provider, it must ensure that all regulated records are transferred in a readable format, allowing for display and printing access.
Automated Dispensing Systems
- Pharmacies should keep separate records for controlled substances distributed to and returned from automated dispensing systems.
- An additional separate record for automated dispensing systems is required, covering all necessary regulations.
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Description
Test your knowledge on the regulations surrounding pharmacy record keeping for controlled substances. This quiz focuses on the requirements for recording receipts, deliveries, and disposals of controlled drugs. Ensure you understand the necessary details that must be documented.
