Performance Evaluation and Review

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Questions and Answers

What should the supervisor's drop file notes include regarding employee performance?

Factual notes including dates, times, and events related to both positive and corrective performance (correct)

Only positive performance notes

Only dates and times of events

Only corrective performance notes

What is the primary purpose of the supervisor's notes regarding periodic performance discussions?

To document employee misconduct

To provide a record of employee complaints

To assist in measuring each performance criterion (correct)

To track employee attendance

What should be included in the Overall Performance Summary Section of the Performance Evaluation Form?

Accomplishments, explanatory comments, and objective observations, as well as performance needing improvement (correct)

Only accomplishments and objective observations

Only the employee's job duties and responsibilities

Only explanatory comments related to performance

What should the Performance Expectations section of the Performance Evaluation Form include?

Action-oriented, measurable, specific, and timebound future performance expectations Signup and view all the answers

What should the Career Development section of the Performance Evaluation Form identify?

Educational, training, and professional development activities for the upcoming evaluation period Signup and view all the answers

What is the primary purpose of the Performance Evaluation Form?

To evaluate employee performance and provide feedback Signup and view all the answers

What should the supervisor review to assist in measuring each performance criterion?

Notes regarding periodic performance discussions Signup and view all the answers

What should be excluded from the completed Performance Evaluation Form?

Counseling, discipline, or Notice of Improvement Needed Forms Signup and view all the answers

What is the primary purpose of the Notice of Improvement Needed Form?

To provide the employee with an opportunity to correct their performance Signup and view all the answers

What should the receiving supervisor do with the documented performance when an employee is reassigned?

Modify the performance expectations for the new assignment Signup and view all the answers

Which form is used for employees who supervise or manage others?

Supervisory/Managerial Performance Evaluation Form (BSO AP#16) Signup and view all the answers

What is a key aspect of the discussion between the supervisor and employee regarding the new assignment?

The performance expectations for the new assignment Signup and view all the answers

What information is included in the Notice of Improvement Needed Form?

The performance criteria needing improvement, expected performance, and resources to assist the employee Signup and view all the answers

Why is it important for the supervisor to modify the performance expectations for the new assignment?

To ensure the performance expectations are relevant to the new assignment Signup and view all the answers

What is the primary responsibility of the supervisor in the performance evaluation process?

To provide feedback and discuss performance expectations with the employee Signup and view all the answers

Where can the Performance Evaluation Forms and Notice of Improvement Needed Form be found?

On PowerDMS Signup and view all the answers

What is the primary purpose of the performance evaluation process?

To clarify expectations and recognize accomplishments Signup and view all the answers

What is the timeframe for conducting formal performance evaluations?

During the probationary period and on the employee's BSO anniversary date Signup and view all the answers

What is the primary responsibility of a supervisor/manager in the evaluation process?

To document the successful or unsuccessful completion of the probationary period Signup and view all the answers

Which of the following groups is excluded from the formal performance evaluation process?

Unrepresented senior management Signup and view all the answers

What is the primary objective of the evaluation criteria?

To measure performance criteria Signup and view all the answers

What is the primary purpose of providing ongoing feedback between the employee and supervisor?

To improve performance, identify training needs, and assist in career development Signup and view all the answers

What is the significance of documenting the successful or unsuccessful completion of the probationary period?

To formalize the evaluation process Signup and view all the answers

What is the primary outcome of the performance evaluation process?

Improved employee performance and overall efficiency Signup and view all the answers

Study Notes

Performance Evaluation Process

A supervisor maintains a drop file for notes regarding periodic performance discussions, which should be factual and include dates, times, and events related to the employee's performance, both positive and corrective.

Completing the Performance Evaluation

The employee will be evaluated on performance criteria as they relate to their job duties and responsibilities.
The supervisor will review notes regarding periodic performance discussions to assist in measuring each performance criterion.
The completed Performance Evaluation Form should not include references to or attachments of counseling, discipline, or Notice of Improvement Needed Forms.

Performance Evaluation Form

There are two performance evaluation forms available on PowerDMS:
- Employee Performance Evaluation Form (BSO AP#08) for non-supervisory/managerial employees or supervisory employees re-assigned in a non-supervisory capacity.
- Supervisory/Managerial Performance Evaluation Form (BSO AP #16) for employees who supervise/manage others.

Notice of Improvement Needed Form

If an employee's performance is deemed unsatisfactory at any time during the evaluation period, the employee should be advised through the Notice of Improvement Needed Form (BSO A#157).
The form includes the performance criteria needing improvement, expected performance and level of improvement, and tasks, resources, and timelines necessary to assist the employee in achieving the expectation.

General

An effective performance evaluation process is an integral part of the employer-employee relationship, maximizing employee effectiveness by clarifying expectations, recognizing accomplishments, and establishing career development.
All performance criteria must be evaluated.
A formal performance evaluation will be conducted on all BSO employees, excluding unrepresented senior management, reserve deputy sheriffs, and reserve fire rescue employees, in conjunction with the employee's BSO anniversary date, during the probationary period, and/or promotions.

Purpose

The performance evaluation is utilized to:
- Improve employee performance and enhance the overall efficiency and effectiveness of BSO.
- Provide a medium for ongoing feedback between the employee and the supervisor to improve performance, identify training needs, and assist in career development.
- Facilitate accurate and timely evaluations.

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Description

Learn about the process of performance evaluation, including maintaining notes on employee performance, factual documentation, and fair objective evaluation. This quiz covers the essential criteria for a thorough performance review.