Podcast
Questions and Answers
In HRSS mobility processes, what needs to be done after SDA approval to view full details and finalize updates?
In HRSS mobility processes, what needs to be done after SDA approval to view full details and finalize updates?
- Click 'Approve' directly on the email notification
- No further action is required
- Email notification sent, then click 'Complete' on Pegasus homepage
- Click 'Transfer' on Pegasus homepage, then click 'Approve' to finalize updates (correct)
What action does the HRSS Team Lead Reviewer perform in the Transfer Documents Approval Matrix?
What action does the HRSS Team Lead Reviewer perform in the Transfer Documents Approval Matrix?
- Verifies non-P&OD contract details
- Signs the P&OD contract
- Confirms communications with the employee
- Checks job information for accuracy (correct)
In which scenario is manual preparation of a contract or promotion letter necessary?
In which scenario is manual preparation of a contract or promotion letter necessary?
- When auto-generation of the contract fails
- When the content of the auto-generated contract needs offline validation
- To manually prepare a promotion letter (correct)
- When using Docu-sign for the signature process
After a contract end is initiated, what process is automatically triggered by the system?
After a contract end is initiated, what process is automatically triggered by the system?
When validating annual leave entitlement, what action should be taken if there are discrepancies?
When validating annual leave entitlement, what action should be taken if there are discrepancies?
What step typically follows the 'Initiate Demotion Request' in a demotion process?
What step typically follows the 'Initiate Demotion Request' in a demotion process?
When adding a new work record in Pegasus the following must occur?
When adding a new work record in Pegasus the following must occur?
When updating medical plan information in Pegasus what step must occur?
When updating medical plan information in Pegasus what step must occur?
When validating annual leave entitlement for company, since statutory entitlement is at 1 day, what is the days company entitlement for employee before termination?
When validating annual leave entitlement for company, since statutory entitlement is at 1 day, what is the days company entitlement for employee before termination?
The 'Check data changes' step in HRSS processes ensures validation of leave entitlements, pension & medical plans. Where is this information validated?
The 'Check data changes' step in HRSS processes ensures validation of leave entitlements, pension & medical plans. Where is this information validated?
What action must be performed after the HRSS Signer has finished and signed?
What action must be performed after the HRSS Signer has finished and signed?
For a same talent level promotion, what action will HRBF take?
For a same talent level promotion, what action will HRBF take?
What types of documents are typically verified and validated during the process of onboarding?
What types of documents are typically verified and validated during the process of onboarding?
Who reviews and initials the promotion package after HRPB prepares it?
Who reviews and initials the promotion package after HRPB prepares it?
When is it required to 'Initiate a Demotion Request'?
When is it required to 'Initiate a Demotion Request'?
During a Transfer, what is the purpose of the 'Check Data Changes' step?
During a Transfer, what is the purpose of the 'Check Data Changes' step?
Who is responsible for managing the contract rejection during the contract management process?
Who is responsible for managing the contract rejection during the contract management process?
What is the first step in the process for HRSS to complete in generating a transfer?
What is the first step in the process for HRSS to complete in generating a transfer?
According to what you know about the 'Contract Management Action Matrix', who is able to initiate an extra arrangement?
According to what you know about the 'Contract Management Action Matrix', who is able to initiate an extra arrangement?
According to the document, what are the initial steps prior to starting the procedure to process suspension?
According to the document, what are the initial steps prior to starting the procedure to process suspension?
What the first general step to maintain alternative cost center?
What the first general step to maintain alternative cost center?
According to what you know about special instructions, are there action rules to do after set.
According to what you know about special instructions, are there action rules to do after set.
When must HRSS notify and communicate with staff during a typical promotion process?
When must HRSS notify and communicate with staff during a typical promotion process?
If adjustments are required in the automatically generated contract document, what is the next step for adjustment in HRSS?
If adjustments are required in the automatically generated contract document, what is the next step for adjustment in HRSS?
What is the general task for HRSS related to document requirements?
What is the general task for HRSS related to document requirements?
Which of the following steps comes first when you want to do a request?
Which of the following steps comes first when you want to do a request?
What main task is needed for 'Maintain the tax withheld–overseas'?
What main task is needed for 'Maintain the tax withheld–overseas'?
What should a user do first is 'Multiple Race Day Duty Time' shows?
What should a user do first is 'Multiple Race Day Duty Time' shows?
Which of the following best describes the purpose of updating the Employment Profile with a 'tax briefing'?
Which of the following best describes the purpose of updating the Employment Profile with a 'tax briefing'?
During the promotion process, which HRSS task involves ensuring the system-generated contract's accuracy?
During the promotion process, which HRSS task involves ensuring the system-generated contract's accuracy?
When submitting a change, that is for a "1-time payment" is it necessary to add an attachment?
When submitting a change, that is for a "1-time payment" is it necessary to add an attachment?
Why would the support documentation on a particular item be mandatory?
Why would the support documentation on a particular item be mandatory?
When processing a one-time payment for an acting allowance, which step would the HRSS agent be least likely to perform?
When processing a one-time payment for an acting allowance, which step would the HRSS agent be least likely to perform?
During an employee transfer, what is the role of OG&I beyond position creation and maintenance?
During an employee transfer, what is the role of OG&I beyond position creation and maintenance?
What system process should be followed once probation period requirements have been completed?
What system process should be followed once probation period requirements have been completed?
What does the term Pre-employment Security Vetting process refer to?
What does the term Pre-employment Security Vetting process refer to?
Which team validates a promotion process to the new executive?
Which team validates a promotion process to the new executive?
In the Transfer Management RACI matrix, which role is primarily responsible for initiating the transfer process?
In the Transfer Management RACI matrix, which role is primarily responsible for initiating the transfer process?
During employee transfer, after the HRSS initiates the process, what is the system's subsequent function regarding contract generation?
During employee transfer, after the HRSS initiates the process, what is the system's subsequent function regarding contract generation?
Which action does 'Manage the tax withheld-overseas' primarily update in Pegasus?
Which action does 'Manage the tax withheld-overseas' primarily update in Pegasus?
In the context of contract management, what action does initiating a 'Conversion' request primarily lead to?
In the context of contract management, what action does initiating a 'Conversion' request primarily lead to?
In the 'Transfer Management Approval Matrix', what factor determines if Approver 3 is required?
In the 'Transfer Management Approval Matrix', what factor determines if Approver 3 is required?
After HRSS uploads the company chop image during the promotion process, what is the next immediate step?
After HRSS uploads the company chop image during the promotion process, what is the next immediate step?
During the check data changes for a transfer process, what specific area in the employee profile should be reviewed to validate leave entitlements?
During the check data changes for a transfer process, what specific area in the employee profile should be reviewed to validate leave entitlements?
When validating the benefit plans during data changes associated with an employee action, what specific information is being verified in the PFS Information?
When validating the benefit plans during data changes associated with an employee action, what specific information is being verified in the PFS Information?
In which scenario should an HR professional check the 'Create and Maintain Positions' in OG&I during a transfer process?
In which scenario should an HR professional check the 'Create and Maintain Positions' in OG&I during a transfer process?
According to the 'Conversion Follow-up Matrix', if an employment type converts from Hourly Contract Part-time (HCPE - 418) to FTT, what action is required?
According to the 'Conversion Follow-up Matrix', if an employment type converts from Hourly Contract Part-time (HCPE - 418) to FTT, what action is required?
During the Promotion process, how are documents signed given the instructions?
During the Promotion process, how are documents signed given the instructions?
Imagine a situation where is necessary adjust the seniority date for an employee, what is the first step to follow?
Imagine a situation where is necessary adjust the seniority date for an employee, what is the first step to follow?
Where is the first place you would expect to see a new request to action?
Where is the first place you would expect to see a new request to action?
In the context of employee data management using Pegasus, which action is most aligned with the '1.2.9 Job Data Change' process?
In the context of employee data management using Pegasus, which action is most aligned with the '1.2.9 Job Data Change' process?
Before initiating a suspension process, what is the first action?
Before initiating a suspension process, what is the first action?
Considering the promotion process and system actions, what should happen immediate after the SDA approval?
Considering the promotion process and system actions, what should happen immediate after the SDA approval?
What are each of the parties responsible functions during a secondment?
What are each of the parties responsible functions during a secondment?
When reviewing a contract or transfer letter, what step should always happen?
When reviewing a contract or transfer letter, what step should always happen?
What is the first step when personnel management requests a transfer?
What is the first step when personnel management requests a transfer?
In a contract re-employment process, when requesting a new position, which team typically provides approval?
In a contract re-employment process, when requesting a new position, which team typically provides approval?
When the HRSS team makes needed adjustments or inputs to a contract, and then sends it back, what happens next?
When the HRSS team makes needed adjustments or inputs to a contract, and then sends it back, what happens next?
If a new hire is eligible for additional leave as confirmed by senior leadership (for example, because of previous years of service at the company), how should this proceed in Pegasus?
If a new hire is eligible for additional leave as confirmed by senior leadership (for example, because of previous years of service at the company), how should this proceed in Pegasus?
In the context of employee transfers, what is the primary purpose of the 'Communicate Outcome' step?
In the context of employee transfers, what is the primary purpose of the 'Communicate Outcome' step?
Which action is taken when HRSS receives a 'Personnel Information Change 'request via Approval Requests page?
Which action is taken when HRSS receives a 'Personnel Information Change 'request via Approval Requests page?
Which factor most determines whether an extra arrangement is needed when processing a contract renewal, extension or conversion?
Which factor most determines whether an extra arrangement is needed when processing a contract renewal, extension or conversion?
Within the Medical Plan processes, what is the correct sequence of updates in Pegasus?
Within the Medical Plan processes, what is the correct sequence of updates in Pegasus?
If you need to maintain the work permit in Pegasus within the process listed, during a Secondment what action must occur?
If you need to maintain the work permit in Pegasus within the process listed, during a Secondment what action must occur?
What action is required in the 1. Maintain MPF Information step within the Benefits Management process?
What action is required in the 1. Maintain MPF Information step within the Benefits Management process?
Why is offline validation of the Promotion letter content necessary during a promotion process?
Why is offline validation of the Promotion letter content necessary during a promotion process?
Which step in the 'Checklist to extend the bookable vacation time' process is directly related to updating time accounts?
Which step in the 'Checklist to extend the bookable vacation time' process is directly related to updating time accounts?
After HRSS receives an initial request, what is the first system-guided step within the process of managing a transfer?
After HRSS receives an initial request, what is the first system-guided step within the process of managing a transfer?
Which feature is essential to include if is desired to generate monthly report on secondment?
Which feature is essential to include if is desired to generate monthly report on secondment?
Why are comments added to particular documents in the system?
Why are comments added to particular documents in the system?
Who is typically responsible for making initial contact with the employee during a Work Injury?
Who is typically responsible for making initial contact with the employee during a Work Injury?
Which scenario requires adding the employee to a HRSS Team?
Which scenario requires adding the employee to a HRSS Team?
What step is essential for ensuring data accuracy after initiating a secondment or renewal process?
What step is essential for ensuring data accuracy after initiating a secondment or renewal process?
When processing a transfer where a new position is needed, the request for this new position should be submitted to which of the following?
When processing a transfer where a new position is needed, the request for this new position should be submitted to which of the following?
When checking employee data changes, which section of the People Profile is used to validate leave entitlements during a transfer process?
When checking employee data changes, which section of the People Profile is used to validate leave entitlements during a transfer process?
In the context of contract management, what is the primary purpose of initiating a 'Conversion' request?
In the context of contract management, what is the primary purpose of initiating a 'Conversion' request?
In the demotion process, which component of an employee's job information requires adjustment?
In the demotion process, which component of an employee's job information requires adjustment?
In Pegasus, what is the initial step for HRSS to conduct when handling a 'Personnel Information Change' request received via the Approval Requests page?
In Pegasus, what is the initial step for HRSS to conduct when handling a 'Personnel Information Change' request received via the Approval Requests page?
In the context of benefits management, what action is primarily updated through the 'Maintain MPF Information' process?
In the context of benefits management, what action is primarily updated through the 'Maintain MPF Information' process?
What is the first step when personnel management requests a transfer that HRSS team must perform?
What is the first step when personnel management requests a transfer that HRSS team must perform?
When there is a need to change the salary for an employee, what action must be performed in Pegasus?
When there is a need to change the salary for an employee, what action must be performed in Pegasus?
How would the senior leadership additional leave for the new hire should proceed in Pegasus?
How would the senior leadership additional leave for the new hire should proceed in Pegasus?
Which of the following action related to compensation will happen in a same talent level promotion for an employee?
Which of the following action related to compensation will happen in a same talent level promotion for an employee?
According to the instruction, how are documents signed during a promotion process?
According to the instruction, how are documents signed during a promotion process?
During Transfer Management if SDA approval is necessary, what is the subsequent process?
During Transfer Management if SDA approval is necessary, what is the subsequent process?
After the HRSS Signer uploads the company chop image and has done the signing, what is the next immediate step?
After the HRSS Signer uploads the company chop image and has done the signing, what is the next immediate step?
After completing the drug test, who should update the Drug Test Status in Pegasus?
After completing the drug test, who should update the Drug Test Status in Pegasus?
What is the general task for HRSS related to document requirements in Pegasus?
What is the general task for HRSS related to document requirements in Pegasus?
In determining the need to enter a request where should the review to be done at?
In determining the need to enter a request where should the review to be done at?
A team member has to action something but 'Multiple Race Day Duty Time' shows. What should they do first?
A team member has to action something but 'Multiple Race Day Duty Time' shows. What should they do first?
During the promotion process, which team is responsible for ensuring Security Vetting to the new executive?
During the promotion process, which team is responsible for ensuring Security Vetting to the new executive?
What is the purpose of updating the Employment Profile within Pegasus with a 'tax briefing'?
What is the purpose of updating the Employment Profile within Pegasus with a 'tax briefing'?
Flashcards
Within Division Transfer
Within Division Transfer
Transferring employees within the current division.
Cross Division Transfer
Cross Division Transfer
A transfer across different branch departments.
Initiate the Transfer
Initiate the Transfer
An action initiated by the manager for the transfer process.
Align the Transfer
Align the Transfer
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Approving a Transfer
Approving a Transfer
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Checking the Contract Details
Checking the Contract Details
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Signing the Contract
Signing the Contract
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Manage Contrat Rejection
Manage Contrat Rejection
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Check Benefit Entitlements
Check Benefit Entitlements
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Auto-Generate Contract
Auto-Generate Contract
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Check Leave Data
Check Leave Data
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Voluntary Termination
Voluntary Termination
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Initiate Rehire
Initiate Rehire
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Check Pension Plan
Check Pension Plan
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Check Transfer Documents
Check Transfer Documents
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Agenda Objectives
Agenda Objectives
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Transfer Management
Transfer Management
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Contract Management
Contract Management
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Promotion Management
Promotion Management
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Demotion Management
Demotion Management
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Suspension Management
Suspension Management
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Maintain Additional Portlet
Maintain Additional Portlet
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Secondment Management
Secondment Management
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Benefit Management
Benefit Management
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Maintain Additional Portlet
Maintain Additional Portlet
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letter Generation
letter Generation
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Early End Secondment
Early End Secondment
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The secondment Renewal
The secondment Renewal
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Organization Structure
Organization Structure
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Maintain jobs
Maintain jobs
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Maintain Positions
Maintain Positions
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Maintain Locations
Maintain Locations
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Job Requisition
Job Requisition
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Approve and Post
Approve and Post
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Evergreen Job
Evergreen Job
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Internal Applicants
Internal Applicants
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External Applicants
External Applicants
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Employee Referrals
Employee Referrals
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Agency Sourcing
Agency Sourcing
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Talent Acquisition
Talent Acquisition
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Candidate Sourcing
Candidate Sourcing
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Establish Talent Pool
Establish Talent Pool
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Screen Candidates
Screen Candidates
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Assess Candidates
Assess Candidates
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Interview Scheduling
Interview Scheduling
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Interview and Select
Interview and Select
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Pre-Hire Diligence
Pre-Hire Diligence
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Extend Offer
Extend Offer
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Extend Contract
Extend Contract
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Prepare Rejection
Prepare Rejection
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Rescind Offer
Rescind Offer
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Study Notes
- HRSS Mobility & PT Teams Training Guide for Pegasus, powered by SAP SuccessFactors
- Housekeeping requires full attention, active listening, silencing cell phones, no emails, and active participation
Pegasus Hire to Retire Lifecycle
- Foundation Management involves maintaining the organization structure, jobs, and positions, plus creating and maintaining locations
- The Job Requisition process starts with creating, approving, and posting job requisitions, including managing evergreen requisitions
- Sourcing and Application comprises internal and external applicants, managing employee referrals and agency sourcing, as well as handling talent acquisition events and passive candidate sourcing, including talent pool maintainance
- Screening and Interview includes screening and assessing candidates, managing interview scheduling, interviewing, selecting candidates, and performing pre-hire due diligence
- Offer and Rejection includes preparing rejections and rescinding offers/contracts, plus managing job requisitions
- Onboarding involves pre-boarding, Day 1 activities, and managing the first 90 days
- Crossboarding involves managing crossboarding processes
- Personnel Management manages hiring, rehiring, probation, promotion, demotion, transfers, contracts, suspensions, job data changes, salary adjustments, secondments, termination, and employee data
- Benefits Management manages benefit enrollment and life event changes
- Time Management manages leave requests, leave of absence, return from leave, and overtime
HRSS Mobility Processes
- Processes covered include Foundation Management, Job Requisition, Sourcing and Application, Screening and Interview, Offer and Rejection, Onboarding, Crossboarding, Personnel Management
Agenda for Discussion
- The agenda includes a welcome and introduction, outlining the agenda and objectives
- Transfer Management: Covers the approval matrix and checking data changes
- Contract Management: Includes the approval matrix and initiating conversion/re-employment
- Promotion Management: Focuses on generating the contract/promotion letter and data changes
- Demotion Management: Covers initiating demotion requests, checking data changes, and system demo/quiz
- Suspension Management: Discusses the process and letter generation
- Additional Portlet Maintenance: Addresses job data changes and system demo/quiz
- Secondment Management (before promotion): Reviews new, renewal, and early end processes
- Benefit Management: Includes benefits approval matrix and special medical information maintainance, plus system demo/quiz
- Time Management: Focuses on managing leave requests
- Personal Information Change: Covers approval of employee-submitted changes
- Q&A: Includes support resources, a question and answer section, and an assessment
Employee Central
Personnel Management: Transfer Management
- Transfer Management manages movements within or across divisions (A/B)
- Responsibility/Accountability Matrix outlines steps like initiating the transfer (Direct Manager), aligning with HRBF and approvers (HRBF, Approver), submitting requests (HRBF, Approver), confirming with employees (Direct Manager, Employee), and checking contract details (Checker)
Transfer Management Process
- A process to propose and review Transfer Management
- OG&I creates and maintains positions
- New HRBF initiates the transfer request by searching employee from action search bar
- SDA Approval is required
- HRSS/EMHR initiates voluntary termination and Potential Rehire
- Auto-Generate validates the system-generated contract, and issues the contract to employee, manually prepare the promotion letter and validate the content before Docu-sign for signature process
- Next AE manager Communicate Outcome via Pegasus homepage with notifications, and full details with approvals
- Check Data Changes validates all actions, especially leave entitlement, Pension, Beneficiary Information, and Medical Plan
Transfer Management Approval Matrix (1/2 & 2/2)
- Approval flow for requests initiated by HRBF covers various target/source grade groups, compensation changes, and racing operations
- Approvers include Manager, HOD/EM (Level 2), D/ED (Level 1), Racing Divisional HRBF, Head of HRBF, EDPO, HORO, and CEO
- Approvers are the to-be role, such as the Next AE Manager's Manager is to-be Next AE Manager's Manager
Transfer Documents Approval Matrix
- A specific Transfer Document, it could impact the approval flow: P&OD documents goes straight to P&OD, other grades go to HRSS
Generate Contract/Transfer Letter
- Generating the Contract/Transfer Letter is similar to the process for common promotion steps
Check Data Changes
Validating Annual Leave Entitlement (Statutory & Company)
- Search with employee ID in action search bar and go to People Profile
- Click Employment Information, then Job Information
- Check Grade Group to calculate entitlement
- Check the annual leave entitlement field is updated
- Prorating 7 days from hire date 22 Nov 2024 till 31 Dec 2024, entitlement will be 7*(40/366)=0.7650, rounding entitlements up
- Calculate the seniority date using 22 Nov 2024 as a sample. Per company policy grade AE is eligible for 21 days total entitlement.
- Since seniority until 1 year employees rate for 7 days of statutory entitlement where out of 21, and 14 days are company entitlement.
- Check details are correct since statutory entitlement is 1 for above dates and one would be 3-1=2.
- Check leave section time and validate information details
Check PFS And Medical Plan Data
- Expanding the Benefits sub-menu in the People Profile to validate the Benefit Plan
- The Sub-menus are Medical, and Beneficiary
Personnel Management: Contract Management
- Contract Management manages renewals, extensions, and terminations (A)
Contract Management Action Matrix
- An initiator is needed for approval if a contract requires end, extensions, renewals, or conversions
- When needed these initiators require follow ups for the process
Contract Management RACI (1/2 & 2/2)
- The flow responsibilities can be summarized as follow those requests require Next AE management, HRBF and their employee, OG&I, and sometimes HRSS
Contract Management Process
- Receives data based on how to update, reviews, and submits before final HR & People Team updates
- Offline steps includes when HRBF and Next AE manager discuss, HRBF arranges Positions
Contract Management Process
- System End trigger for For Contract where the System will to complete workflow
- HR Manager will manage outcome: approves, monitors Pegasus Homepage after approvals updates
- Additional process for to request special arrangements and to generate all contracts
Conversion Follow-up Matrix
- Different employment types determine project scenarios for full time employees
Contract Management Approval Matrix
- Approval flows for all requests are auto triggered by the HRBF on behalf of the Employee
Generate Contract/Transfer Letter
Validate Annual Leave Entitlement (Statutory)
-
- Go to people profile
-
- Click the select code
-
- Employment number
Validate Annual Leave Entitlement (Company)
-
- Go to people profile
-
- Click the select code
-
- Employment number
Check Data Changes: Check PFS
- Checks for Approval of Personal Information Changes submitted by Employees
Promotion Management
Validating and Changing Employment: Actions
- To correct Employment record, go to profile page and take steps to edit
- In the Employment tab, change information and ensure to select
Promotion Management RACI
- Promotion Management Responsibilities Include: HRBF and those assigned team requests, and CEO Approvals
Communcation Data Changes and Management
- Select “Medical” and confirm data is same data in profile
Promotion process
- To promote you must first discuss with next level managers before submitting the form to HR
- Email notifications happen each time action has been complete
Demotion Management RACI
- Demotion Management responsibilities are as follow, The Direct Manager, The Employee HR team and Approvals
Demotion Management Process
- To demote complete steps first before submitting into the request to the process: Discuss obtain, The Positions required requests are the following steps to final.
Validating and Changing Employment actions
- To change or update records: Select a valid select from the team and enter profile. Go to the select code and alter the record. Press save and you can update.
Check Data, Benefit and Health
- Select Benefit and Heath record and go to appropriate section (HRSS is primarily in control. Validate that actions in that section are done properly and update document needed.
Demotion
-
- Find Employ for Demotion
-
- Change the pay grade
-
- Change the title System Demo 1.2.8 Suspension Management
- Suspension Policy will be gone through for every update.
Support
- Suspension Process steps are the following. Suspension Letter is generated along side
- A Follow up Demo on portal will happen (See link)
1.2.9 Job Data Change
- To change Job data you must check to insure changes go through various stages before fully updating in portal.
- To check and ensure data is entered and has all approvals and all aspects of change has been initiated , follow this process.
Workflow/Data Entry: Bank/Quarters/
. All the work flows with instruction of screens in PDF or words will come to a member so if followed all should work right
Work Injury
-For Work injuries must check 3 areas
- A: Work Injury data and must follow approval from people and OD.
Check work and ensure work status has correct levels
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