Organization Structure and Behavior - Manipal University Jaipur

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Questions and Answers

What is the structural framework for carrying out functions like planning, decision-making, and communication in an organization?

Organization leadership

Organization behavior

Organization structure (correct)

Organization culture

According to Koontz and O’Donnell, how is an organization defined?

A network of individuals

A dynamic environment

A formal structure (correct)

A chaotic system

What does the vertical dimension of the formal structure of an organization represent?

Relationships between authority and responsibility (correct)

Motivational factors

Differentiation of jobs

Communication channels

In terms of authority and responsibility, what is typically observed as one moves higher in the organizational hierarchy?

Increase in authority and decrease in responsibility Signup and view all the answers

Which type of organization structure demonstrates the differentiation of jobs into different departments?

Functional organization Signup and view all the answers

What are the three types of organization structure that arise from different authority and responsibility patterns?

Line, staff, functional Signup and view all the answers

What does 'span of control' refer to within an organizational structure?

The extent to which a superior can efficiently supervise subordinates Signup and view all the answers

Which concept in organizational structure deals with the power and right to take certain decisions, reward or punish employees, and give directions?

Hierarchy of Authority Signup and view all the answers

What does 'centralization' refer to in an organizational setting?

The extent of decision-making authority at the top level Signup and view all the answers

Which aspect of organizational structure refers to the extent to which rules, procedures, policies, norms, and communications are documented?

Formalization Signup and view all the answers

In what context does 'specialization' apply within an organization's structure?

Number of specialties in work performed by individuals Signup and view all the answers

Which concept in organizational structure deals with the distribution and assignment of responsibilities to different members according to social structures?

Division of Labor Signup and view all the answers

What is the purpose of an organization's strategy?

To bridge the gap between the present state and desired future state Signup and view all the answers

Which element of an organization specifies both authorities and responsibilities?

Organization structure Signup and view all the answers

What does organizing in an organization involve?

Connecting people with each other in purposeful ways Signup and view all the answers

Which aspect of an organization ensures that members achieve their outcomes?

Information and technology Signup and view all the answers

What guides the organization through rules, procedures, and policies?

Administrative systems Signup and view all the answers

What should each element of an organization do in relation to the others?

Support and strengthen each other Signup and view all the answers

Study Notes

Organizational Structure and Functions

Structural framework is essential for functions like planning, decision-making, and communication within an organization.
Organizations are defined as a system of coordinated activities by two or more people working together towards a common goal (Koontz and O'Donnell).

Vertical Dimension of Structure

The vertical dimension represents the hierarchy within an organization, indicating levels of authority and reporting relationships.
As one moves higher in the organizational hierarchy, authority typically increases while responsibility becomes more strategic and cumulative.

Organization Types and Structures

Functional organizational structure illustrates job differentiation into various departments based on specialized functions.
Three types of organization structures based on authority and responsibility patterns include:
- Line structure
- Functional structure
- Matrix structure

Key Organizational Concepts

'Span of control' refers to the number of subordinates managed by a supervisor, influencing managerial effectiveness and workload.
'Authority' involves the power to make decisions, reward or discipline employees, and issue directives within the organizational structure.
'Centralization' pertains to the concentration of decision-making authority at the top levels of the organization, affecting flexibility and responsiveness.

Documentation and Rules

The extent to which rules, procedures, policies, norms, and communications are documented is known as formalization within the organizational structure.
'Specialization' applies when tasks are divided among individuals or groups based on expertise, improving efficiency and productivity.

Responsibilities and Strategy

The distribution and assignment of responsibilities according to social structures characterize the concept of division of labor within an organization.
An organization's strategy aims to outline how it will achieve its goals and competitive advantage in the marketplace.
The organizational structure specifies both authorities and responsibilities, clarifying roles within the organization.

Organizing and Guidance

Organizing involves arranging resources and tasks to achieve objectives, ensuring clarity and efficiency in workflow.
To ensure members achieve outcomes, there must be clear communication and alignment of individual responsibilities with organizational goals.
Rules, procedures, and policies guide the organization by providing frameworks for decision-making and behavior standards.
Each organizational element must coordinate and complement the others to function effectively in reaching shared objectives.

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Description

Learn about the structural framework of an organization and its functions such as planning, decision-making, communication, motivation, and more. Explore the formal structure of organizations according to Koontz and O'Donnell's definition. This content is from Manipal University Jaipur, on page 21 of Organizational Behaviour Unit 2.