Oregon HOSA Bylaws: Charter and Membership

• The Oregon Association of HOSA bylaws were adopted in May 2002.

Article 1: Charter

• Local Oregon HOSA chapter charters are issued by the Board of Trustees.
• Issuance requires a written application from National HOSA, a list of proposed members, and their dues.

Article 2: Membership

• Eligibility requires student enrollment in a health occupations education program and membership in a local Oregon HOSA chapter; Associate, Alumni, and Professional Divisions are the exceptions.
• Individual membership is recognized through a local student chapter or affiliation with an Associate, Alumni, or Professional Division, as per National HOSA criteria.
• Each local student chapter governs membership eligibility based on the Oregon HOSA Constitution and Bylaws.
• Active membership is open to Oregon HOSA members in good standing who are enrolled in health occupations education programs; active members have voting privileges.
• The Association Division comprises students interested in health professions careers, even if not enrolled in a health occupations program.
• Associate Division members pay affiliation fees but cannot serve as voting delegates or hold national office
• Associate members can compete as Initial Mastery or guests in all categories, or compete as Advanced Mastery in Category III, but cannot compete at the National Level or receive medals.
• The Alumni Division includes high school graduates previously in a health occupations program.
• Alumni Division members can pay affiliation fees but cannot vote, make motions, hold office, or compete.
• Alumni members may serve as mentors, role models, and judges, and observe/tally competitive events.
• The Professional Division includes individuals associated with or participating in health occupations education in professional capacities.
• Professional Division members may include health professionals, alumni, or other supportive adult community members.
• Professional Division members pay affiliation fees but cannot vote, make motions, hold office, or compete, but they can serve as role models, mentors, speakers, judges, and sponsors.

Article 3: Dues

• State dues are determined before the fall enrollment period and paid before November 1 each year.
• The fiscal year runs from July 1 to June 30.
• Full state dues must be paid by all active members.
• A member is only considered active and in good standing with full payment of state dues.
• The membership year spans from the beginning date of school for one full calendar year.
• The State Board of Trustees sets state chartering membership dues.
• Memberships are not accepted after October 31, with the exception for students newly enrolled in health occupations education classes, and new chapters.
• For students enrolling mid-term in health occupations education classes for the first time, memberships will not be accepted after February 15.

Article 4: Voting Delegates

• Oregon HOSA members exercise their voting privileges through voting delegates.
• Each chapter is entitled to two voting delegates, with one alternate delegate selected for each one.
• Each voting delegate is entitled to one individual vote.

Article 5: State Officers

• Only active affiliated members in good standing of Oregon HOSA can be elected at each annual meeting to serve a one-year term.
• The Executive Council, with Board of Trustees approval, fills vacancies as they occur.
• Officer candidates must be eligible HOSA members in good standing.
• Candidates must submit a written application to the State Advisor or designee four weeks before the annual conference.
• They must include two letters of reference, one from the candidate's HOSA Advisor.
• Any deviation from guidelines automatically disqualifies a candidate, unless approved by the Executive Council and Board of Trustees.
• There are no nominations for state officers from the floor during the annual meeting.

Article 6: Committees

• The organization has an Executive Council and Board of Trustees for advising and planning.
• The audit committee consists of three teachers appointed by the State Advisor who secure a certified public accountant to audit the financial records following the close of each fiscal year.
• The audit report must be submitted to the Board of Trustees by September 1 of each year.
• Other committees, standing or special, can be appointed by the Executive Council and/or the State Advisor.

Article 7: Board of Trustees

• The Board of Trustees includes State Officers (President and Secretary, and President-Elect as a non-voting member).
• The State Advisor/designee, Oregon Association of HOSA Executive Director/designee, and at least half of the board members must consist of local chapter advisors.
• The remaining membership must consist of individuals from the community at large.
• The Board size is a minimum of 10 and a maximum of 16 individuals.
• Local advisors serve for a three-year term, while community members serve a one-year term, renewable upon the Board's invitation.
• One-third of the local advisor membership rotates off the board each year.
• Replacements occur via new advisor recommendations, followed by Board evaluation/approval.
• The Board elects a Chairperson for a one-year term to facilitate meetings and work to compile the board's agenda.

Article 8: Finances

• All state funds are deposited in a bank designated by the State Advisor or designee.
• All funds are disbursed by check, with the signature of the State Advisor/designee and a cosigner determined by the Student Leadership Development Center.

Article 9: Amendment of the Bylaws

• The bylaws can be amended by a majority vote of the authorized delegates at any annual state conference.
• The proposed amendment must be submitted in writing to the Executive Council at least thirty (30) days before the conference.

Summary of the Oregon HOSA bylaws, covering chapter charters, membership eligibility, and divisions. It outlines requirements for local chapter charters and individual membership, including active member voting privileges. Includes information about Associate, Alumni, and Professional Divisions.