Volunteer & Student Intern

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Questions and Answers

What responsibility does the COV have regarding HCPP Volunteers?

Select the precinct employees.

Schedule and direct HCPP meetings. (correct)

Maintain financial records for each Volunteer.

Authorize the issuance of citations.

Which of the following is NOT a criterion for reviewing inactive HCPP Volunteers?

Amount of time worked each month.

Number of public complaints received. (correct)

Whether citations were properly completed.

Number of citations issued each month.

What must happen to citations written by HCPP Volunteers?

They must be properly filled out and maintained. (correct)

They must be sent directly to the city mayor.

They must be reviewed by the precinct captain.

They must be stored indefinitely.

How long can HCPP Volunteers be inactive before being considered for removal from the program?

90 consecutive days. Signup and view all the answers

Which unit is responsible for forwarding HCPP citations to the City Prosecutor’s Office?

OPD Data Unit. Signup and view all the answers

What is the latest date by which the Intern and/or Volunteer Daily Time Sheet must be submitted?

By the 10th of each month Signup and view all the answers

Which form would be used for a Volunteer evaluation by a supervisor?

OPD Form 112K Signup and view all the answers

What criteria must students meet to participate in the unpaid Student Intern Program?

Be enrolled in a criminal justice program with certain credit requirements Signup and view all the answers

How frequently are Interns evaluated?

Each semester Signup and view all the answers

What action may supervisors take following a performance evaluation?

Reassignment, suspension, or additional training Signup and view all the answers

What must be established between the COV and the Volunteer/Student Intern?

Standards of performance including measurable indicators Signup and view all the answers

What attire are Volunteers and Student Interns required to wear?

Business or business casual attire as appropriate Signup and view all the answers

What may happen to Volunteers and Student Interns who do not adhere to rules and procedures?

They may be subject to dismissal from service Signup and view all the answers

What is the primary role of the Coordinator of Volunteers (COV) concerning the Volunteer programs?

To manage and coordinate the Volunteer, Special Case Volunteer, and Student Intern programs Signup and view all the answers

Which of the following best describes a Student Intern's role?

An individual studying law enforcement who volunteers their time to gain experience Signup and view all the answers

What is a requirement for Volunteers and Student Interns before they can be assigned at OPD?

Undergoing a criminal history record check Signup and view all the answers

What defines a Special Case Volunteer?

An individual involved in specific community service or internship projects with formal agreements Signup and view all the answers

How often are Omaha Coalition of Citizen Patrols (OCCP) Volunteers required to undergo background checks?

On a triennial basis Signup and view all the answers

What is the main restriction placed on individuals who do not comply with background checks?

They will be refused assignment with OPD Signup and view all the answers

What is NOT a responsibility of the Coordinator of Volunteers?

Conducting educational workshops for college students Signup and view all the answers

What financial expectation is placed on Volunteers serving with the OPD?

Volunteers are reimbursed for approved expenses Signup and view all the answers

What should be included in every Volunteer position description?

The designated supervisor, job benefits, and time frame for performance Signup and view all the answers

What are Volunteers and Student Interns prohibited from doing?

Representing themselves as sworn law enforcement officers Signup and view all the answers

How often should Volunteer position descriptions be reviewed and updated?

At least every two years or with substantial changes Signup and view all the answers

Which of the following is NOT a duty of Volunteers as listed?

Developing new department policies Signup and view all the answers

Who is responsible for notifying Volunteer and Student Internship applicants of their acceptance?

The COV Signup and view all the answers

What must happen before Volunteers and Student Interns start their position?

They must complete all necessary screening and paperwork Signup and view all the answers

What must be included in the requests for Volunteers submitted to the COV?

A draft position description and requested timeframe Signup and view all the answers

Which of the following statements is true regarding family members of OPD employees volunteering?

They must not be placed under the direct supervision of their family member Signup and view all the answers

What is the primary purpose of the 30-day trial period for Volunteers and Student Interns?

To determine the overall suitability for a long-term position. Signup and view all the answers

What action must be taken if a Volunteer or Student Intern is reassigned to a different position?

They must go through the interview process for the new position. Signup and view all the answers

Which of the following actions is NOT permitted for Volunteers and Student Interns?

Operating an OPD vehicle. Signup and view all the answers

What is a requirement for some Volunteer assignments that is emphasized in the training process?

Formal, documented training is required before beginning duties. Signup and view all the answers

What should OPD employees ensure regarding the safety of Volunteers and Student Interns?

They must not expose them to potentially dangerous situations. Signup and view all the answers

What is one of the responsibilities of the unit or squad regarding Volunteers and Student Interns?

To provide them with specific on-the-job training. Signup and view all the answers

What will happen to Volunteers and Student Interns who do not complete the required periodic refresher training?

They will be removed from their Volunteer status. Signup and view all the answers

In order for a Volunteer to supervise other Volunteers, what condition must be met?

They must be under direct supervision of a full-time OPD employee. Signup and view all the answers

What is a requirement for students to be eligible for an internship or independent study course in OPD?

Must have a grade point average of 2.5 or higher Signup and view all the answers

Which group oversees the Handicapped Parking Enforcement Patrol Program (HCPP)?

OPD Neighborhood Services Unit (NSU) Signup and view all the answers

What age must individuals be to qualify as HCPP Volunteers?

21 years Signup and view all the answers

What is NOT a requirement for HCPP Volunteers?

Must have a valid driver's license Signup and view all the answers

What documentation do HCPP Volunteers receive when they successfully complete training?

Book of Citations Signup and view all the answers

Which statement about HCPP Volunteers is accurate?

They are not sworn law enforcement officers. Signup and view all the answers

How often must HCPP Volunteers pass a criminal history record check to remain in the program?

Annually Signup and view all the answers

What type of identification must HCPP Volunteers carry while on duty?

OPD issued photo Identification/Security Pass card Signup and view all the answers

Study Notes

Omaha Police Department Volunteer and Student Intern Programs

Policy: The Omaha Police Department (OPD) works with community members as volunteers, special case volunteers, and student interns.
Definitions:
- Special Case Volunteer/Intern: Individuals in community service, student intern, corporate volunteer, or other volunteer referral programs. A specific agreement details responsibilities with their organization/school.
- Student Intern: Current students at local universities/colleges gaining practical law enforcement experience. Their participation is unpaid.
- Volunteer: Individuals performing tasks for OPD without compensation, except for approved expenses.

Coordinator of Volunteers (COV) Responsibilities

Manage volunteer programs centrally, coordinating efforts for greater productivity.
Coordinate parking permits and identification/security passes for volunteers (details in OPD policy).
Conduct initial volunteer qualification assessments with appropriate supervisors.
Ensure volunteers and students undergo criminal background checks.
Omaha Coalition of Citizen Patrol volunteers: triennial checks, other volunteers: annual checks.

General Volunteer Procedures

Position descriptions are developed for each volunteer role, detailing expected duties and responsibilities.
Duties may include clerical work, data entry, answering phones, assisting with projects/events/victims, reviewing incident reports, or other law-enforcement related tasks.
All volunteer position descriptions detail purpose, duties, supervisor, and performance timeframe.
Position descriptions reviewed and updated every two years, or when duties change substantially.
Volunteer requests submitted in writing, including draft position descriptions and requested timeframes. Active OPD employs cannot be volunteers. Relatives of OPD employees should not be placed under their supervision.

Volunteer and Student Intern Training and Development

Assigned units provide specific on-the-job training for volunteer/intern tasks.
Some assignments (e.g., Chaplaincy/Handicapped Parking) require documented training prior to volunteer activity.
Periodic refresher/legal update training may be required to maintain volunteer status.

Volunteer and Student Intern Supervision and Performance Evaluation

Volunteers/students have clearly defined supervisors.
Volunteers can act as supervisors of other volunteers, if under full-time OPD employee supervision.
Monthly time sheets (OPD Form 112C) submitted by the 10th of each month to supervisors.
Appropriate attire.

Student Intern Program - Additional Considerations

OPD Student Interns subject to background checks and performance evaluations, in addition to other policy requirements.
Eligibility: four-year criminal justice programs, junior/senior standing; two-year criminal justice students with degree coursework completed.
Students enrolled in relevant internships/independent study courses; minimum 2.5 GPA.

Handicapped Parking Enforcement Patrol Program (HCPP)

HCPP Volunteers receive limited authority to enforce City/State handicapped parking ordinances.
HCPP Volunteers are not sworn law enforcement officers.
OPD Neighborhood Services Unit (NSU) oversees the HCPP, in cooperation with the Coordinator of Volunteers (COV).

HCPP Volunteer Requirements

Age 21 or older
Criminal background check
Annual criminal background checks for HCPP Volunteers
Transportation: need to supply their own or be willing to serve without reimbursement
Complete required OPD training; and related follow-up training.
Citations completed and turned in within 48 hours.

HCPP Volunteer Responsibilities

Enforce handicapped parking regulations
Maintain assigned equipment
Appear in court if subpoenaed
Attend required OPD training.
Maximum 24 hours per week, 8 hours per day.
Submit completed daily time sheets to their COV.
Note any special circumstances on citation backs.
Note any special circumstances/need for diagrams
HCPP Volunteers are issued citations and complete paperwork.

HCPP Volunteer Management Procedures

COV responsible for selecting/recruiting HCPP Volunteers and for maintaining appropriate records (i.e., name, address, phone numbers, number of citations written, hours worked, HCPP meeting schedule)
Active status maintained with monthly activity and citations
Removal policy: Volunteers removed from the program for inactivity, after 90 days without activity.
Volunteers properly complete the citation documents.

References

Previous OPD orders
CALEA Accreditation Standards
Other PPM Monthly updates

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