Podcast
Questions and Answers
What does OHSMS stand for?
What does OHSMS stand for?
Occupational Health and Safety Management System
What are two key roles in health and safety?
What are two key roles in health and safety?
Workplace Managers are required to develop their own OHS Policy.
Workplace Managers are required to develop their own OHS Policy.
False
What is a hazard?
What is a hazard?
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What are the two steps involved in implementing a risk management approach?
What are the two steps involved in implementing a risk management approach?
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Schools and workplaces are required to create their own OHS risk register from scratch.
Schools and workplaces are required to create their own OHS risk register from scratch.
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Which of the following is NOT a typical hazard in an education environment?
Which of the following is NOT a typical hazard in an education environment?
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All employees must complete OHS induction and training.
All employees must complete OHS induction and training.
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What is the purpose of the OHS Induction Checklist?
What is the purpose of the OHS Induction Checklist?
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It is always acceptable for staff to complete tasks they are not qualified for to avoid delaying projects.
It is always acceptable for staff to complete tasks they are not qualified for to avoid delaying projects.
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Which of the following is NOT a consideration when making a new purchase?
Which of the following is NOT a consideration when making a new purchase?
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The adequacy of first aid provisions should be reviewed annually.
The adequacy of first aid provisions should be reviewed annually.
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What is the primary role of the first aid officer?
What is the primary role of the first aid officer?
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First aid information and signage should be displayed prominently and readily accessible.
First aid information and signage should be displayed prominently and readily accessible.
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Study Notes
Occupational Health and Safety Management System (OHSMS)
- OHSMS is a set of plans, actions, and procedures to manage health and safety risks.
- The aim is to continuously improve OHS performance.
- It involves the effective management of OHS risks and activities in the workplace.
OHSMS Implementation Guide
- The guide outlines key parts for implementing OHSMS.
- Part 1: Consultation and Communication
- Part 2: OHS Policy and Planning
- Part 3: OHS Risk Management
- Part 4: Induction and OHS Training
- Part 5: Contractor Management
- Part 6: OHS Purchasing
- Part 7: First Aid
Part 1 - Consultation & Communication
- Workplace health and safety benefits from effective consultation with employees.
- Employees are often best placed to identify hazards.
- Arrangements are required for effective workplace consultation (e.g., establishing Designated Work Groups [DWGs], Health and Safety Committees, and electing HSRs/DHSRs).
- Consultation should be integrated into existing workplace consultative forums (e.g., staff meetings).
- The Workplace Manager has responsibility for workplace safety decisions.
Checklist - Consultation & Communication
- OHS policy communicated to all employees.
- Consultation arrangements in place to consider employee views.
- HSRs have attended required WorkSafe training.
- OHS notice boards with relevant information are displayed.
- Employees aware of responsibilities.
- Agreed OHS issue resolution process displayed.
Edusafe
- A new Employee Health and Safety System.
- Helps create a safe and healthy workplace for all employees and visitors.
- Uses eduMail account details for login.
Part 2 - OHS Policy & Planning
- DET has an OHS Policy endorsed by the Secretary.
- Policy defines OHS objectives and demonstrates commitment to improving performance.
- Workplace Managers ensure employee awareness of OHS Policy.
- OHS Policy and activities are available through a health and safety website/notice board; schools don't need to develop their own.
- Key roles: Management OHS Nominee and Health and Safety Representative (HSR).
- OHS Activities Calendar for planned, systematic approach.
- Activities in the calendar assist schools to identify regular activities. Additional activities specific to workplaces can be added as needed.
Checklist - OHS Policy & Planning
- OHS Policy communicated to employees.
- OHS Activities Calendar reviewed and amended.
- OHS Committee meetings scheduled.
- Workplace inspections scheduled.
- Emergency drills scheduled.
- Site requirements scheduled.
- Required training scheduled.
- Responsibility for actions allocated.
- Calendar reviewed regularly.
Part 3 - OHS Risk Management
- Existing and potential hazards and risks need to be identified and managed effectively.
- A risk is a description of the likelihood and consequence of a hazard causing injury or illness.
- A hazard is anything with the potential to cause harm (e.g., asbestos, bullying, dangerous goods, electrical issues, ergonomics, excursions/camps, falls from height, hazardous substances, manual handling, plant equipment, playground hazards, slips/trips/falls, stress, problematic students, UV radiation, voice care).
- Schools and workplaces must understand their own OHS risk profile to implement appropriate procedures.
- The OHS Risk Register is the starting point for identifying risks. It lists typical hazards in education.
- Workplace-specific risks are added/deleted from the register.
- Controls for each risk are identified and implemented.
Checklist - OHS Risk Management
- OHS Risk Register regularly reviewed and reflects all risks.
- Risks not relevant are deleted from the register.
- Relevant risks not on the register are identified and added.
- All parties agree the register accurately reflects the risk profile.
- Registers are developed: Dangerous Goods/Hazardous Substances, Hazardous Building Materials, and Electrical Equipment.
- Tasks with high/extreme risk levels identified.
- Safe Work Procedures (SWPs) reviewed and/or created.
- Employee training on SWPs.
- Monitoring the effectiveness of implemented controls.
- Workplace Inspection Checklists to monitor and review.
Part 4 - Induction & OHS Training
- All employees, volunteers, and contractors must be inducted when starting at a new workplace.
- Every role within DET has specific OHS responsibilities, requiring particular levels of competency.
- OHS training is integral to a safe and effective implementation of health and safety policies and procedures.
- Training helps establish an active, preventative approach to occupational health and safety.
Checklist - Induction & OHS Training
- OHS Induction checklist reviewed and modified.
- All employees have completed inductions and documented evidence in the induction checklist.
- Job descriptions outline OHS roles and competencies.
- OHS competencies and requirements are recorded in the Training Needs Analysis.
- OHS Training Register completed for employees.
Part 5 - Contractor Management
- DET has a legal requirement to ensure health and safety for contractors.
- Employers have the same duty of care towards contractors as to their employees.
- Contractors must work safely, be inducted, have procedures in place to manage site hazards, and avoid introducing unmanaged risks.
Checklist - Contractor Management
- Approved Contractor List developed.
- Contractor Induction Checklist reviewed.
- Site-specific induction sessions have been developed (using templates provided).
- Areas requiring permits to work have been clearly identified and relevant permit to work templates are in place.
- Site sign-in/sign-out system for all visitors and contractors has been implemented.
- Proper staffing ensures work is performed safely.
Part 6 - OHS Purchasing
- Health and safety hazards can be introduced because of purchased goods and services.
- Hazardous items should be assessed before purchasing.
- Control procedures for hazards must be in place when items are delivered and stored.
- Considerations when planning purchases include necessity, least hazardous option, safer alternatives, ongoing maintenance, and other OHS risks (e.g., ergonomics).
Checklist - OHS Purchasing
- Potential purchases that introduce risk are identified and assessed.
- A checklist (simplified two-page "tick-the-box" format) is available.
- Purchasing processes/systems are in place. Staff are familiar with the requirements of the OHS Purchasing Procedure.
Part 7 - First Aid
- Identify first aid requirements and implement suitable arrangements.
- Ensure all injured individuals receive immediate, adequate treatment.
- Needs vary in different size and complexity workplaces.
- Establish a first aid system with qualified personnel, training, kits, rooms, and ongoing reviews.
Checklist - First Aid
- First aid requirements assessed and recorded on the OHS Risk Register.
- First aid training needs determined and scheduled.
- First aid information and signage in place.
- First aid inspections scheduled and recorded.
What Next?
- Complete the OHS Induction Checklist and submit it to the designated personnel.
- The material is available on the school's server.
- Seek support or training if required.
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Description
This quiz covers the key components of the Occupational Health and Safety Management System (OHSMS) and its implementation. It focuses on the importance of consultation, communication, risk management, and training practices in ensuring workplace safety. Test your knowledge on the effective management of health and safety risks.
