Podcast
Questions and Answers
What is the first step in processing an official check using MAAP to Level 3?
What is the first step in processing an official check using MAAP to Level 3?
Which transaction code is used for CFCU when disbursing an official check?
Which transaction code is used for CFCU when disbursing an official check?
What must be confirmed before proceeding with the Declaration of Loss for an Official Check?
What must be confirmed before proceeding with the Declaration of Loss for an Official Check?
Why must members sign the transaction receipt when disbursing an official check?
Why must members sign the transaction receipt when disbursing an official check?
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Under what circumstances can members place stop payments on official checks?
Under what circumstances can members place stop payments on official checks?
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What type of check must be selected when filling out the Declaration of Loss form in Symitar?
What type of check must be selected when filling out the Declaration of Loss form in Symitar?
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Why is there additional risk when third-party indemnification is used for an individual?
Why is there additional risk when third-party indemnification is used for an individual?
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What document must members complete for a stop payment request on an official check?
What document must members complete for a stop payment request on an official check?
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What must be included when presenting a Declaration of Loss to a manager or supervisor?
What must be included when presenting a Declaration of Loss to a manager or supervisor?
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Which of the following is NOT a step for handling an official check disbursement?
Which of the following is NOT a step for handling an official check disbursement?
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What must branch employees do for phone requests regarding official checks?
What must branch employees do for phone requests regarding official checks?
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What is the typical waiting period before a Credit Union can reissue an Official Check?
What is the typical waiting period before a Credit Union can reissue an Official Check?
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What is required when the amount of the official check exceeds the employee's limit?
What is required when the amount of the official check exceeds the employee's limit?
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What is the first step to reprint an Official Check through Symitar?
What is the first step to reprint an Official Check through Symitar?
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What should employees do after clicking the Submit button in the reissue process?
What should employees do after clicking the Submit button in the reissue process?
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What must be done before offering second-party statements and third-party indemnification to members?
What must be done before offering second-party statements and third-party indemnification to members?
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What happens when a member orders an Official Check?
What happens when a member orders an Official Check?
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How many Official Checks can a member request for free in a calendar month?
How many Official Checks can a member request for free in a calendar month?
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Which of the following statements about Official Checks is true?
Which of the following statements about Official Checks is true?
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What occurs if an Official Check is not cashed within 90 days?
What occurs if an Official Check is not cashed within 90 days?
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What is the consequence of not negotiating an Official Check within three years?
What is the consequence of not negotiating an Official Check within three years?
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What is one of the requirements for issuing an Official Check?
What is one of the requirements for issuing an Official Check?
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Which method is NOT a way members can request Official Checks?
Which method is NOT a way members can request Official Checks?
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What happens if a stop payment is requested on an Official Check?
What happens if a stop payment is requested on an Official Check?
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Which checks cannot be reissued?
Which checks cannot be reissued?
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What should branch employees do with unused check stock at closing?
What should branch employees do with unused check stock at closing?
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When should checks be placed in sealed envelopes or tamper-proof bags?
When should checks be placed in sealed envelopes or tamper-proof bags?
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What is required to securely store checks?
What is required to securely store checks?
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How often should the working supply and vault supply of Official Checks be audited?
How often should the working supply and vault supply of Official Checks be audited?
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What is the best way to verify the authenticity of Official Checks?
What is the best way to verify the authenticity of Official Checks?
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Which method is NOT adequate for verifying Official Checks?
Which method is NOT adequate for verifying Official Checks?
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What is the procedure if checks arrive unsealed?
What is the procedure if checks arrive unsealed?
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Which of the following must be included on the front of a check?
Which of the following must be included on the front of a check?
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What is required at the center bottom of the front of the check?
What is required at the center bottom of the front of the check?
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What statement should appear above the endorsement lines on the back of the check?
What statement should appear above the endorsement lines on the back of the check?
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Which of the following is NOT a requirement for the back of the check?
Which of the following is NOT a requirement for the back of the check?
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Which feature is mandatory on the front of the check?
Which feature is mandatory on the front of the check?
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What must the back of the check contain related to endorsements?
What must the back of the check contain related to endorsements?
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Which of the following statements is true regarding the verification process in the Symitar Check Manager?
Which of the following statements is true regarding the verification process in the Symitar Check Manager?
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Where can you find the statement about security features on the front of the check?
Where can you find the statement about security features on the front of the check?
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What should be done if a 'Record Not Found' message is displayed when searching for a check number?
What should be done if a 'Record Not Found' message is displayed when searching for a check number?
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What prefix must be included when searching for checks issued by Accounting?
What prefix must be included when searching for checks issued by Accounting?
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What does the status 'Escheated' indicate for a check?
What does the status 'Escheated' indicate for a check?
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Which of the following information is NOT included in MARS cases assigned to Operations Services?
Which of the following information is NOT included in MARS cases assigned to Operations Services?
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What should be done first when tasked to process a check for a member with a closed account?
What should be done first when tasked to process a check for a member with a closed account?
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What is the proper comment to enter when processing a check request in Symitar?
What is the proper comment to enter when processing a check request in Symitar?
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In the context of Check Manager, what does the status 'Issued' signify?
In the context of Check Manager, what does the status 'Issued' signify?
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When an Escheat Date is filled in, what does it imply about the funds?
When an Escheat Date is filled in, what does it imply about the funds?
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Study Notes
Official Checks
- Credit Union offers Official Checks, funds debited at disbursement unless a stop payment is placed.
- First 3 checks in a month are free, additional fees per the Fee Schedule.
- Checks payable to individuals, businesses or entities, not to cash, bearer or for deposit only.
- Checks are valid for 90 days, becoming stale-dated if not negotiated within that time.
- Uncashed checks are reviewed and members notified after 3 years, or escheated to the state.
- Official Checks are the Credit Union's obligation, liability provisions apply if payment is refused.
Official Check Order Process
- Members can request checks in person, by phone, mail, or secure email.
- Employees must follow specific steps: verify sufficient funds, run OFAC on the payee (if non-member), create a case, debit the account, and potentially assign to Operations for printing/mailing.
- Employees must document the transaction, including recording the call and verifying the signature of the member.
- Transaction codes KD (CFCU) and KO (Spectrum) are used for checks; check disbursement limit applies to employees.
- Branch staff must verify member ID and obtain signature for stop payment confirmation.
Official Check Stop Payments
- Stop payments only allowed if a check is lost, stolen, destroyed, or mutilated.
- Members must complete a Declaration of Loss form, and employees must confirm the check hasn't been reconciled, reissued, or escheated via IC feature in Symitar.
- This form is available in PDF and can be generated in DocuSign or Symitar.
- If an individual, risk is increased with third-party indemnification.
- For larger companies, risk is high due to the potential double payments. Additional case-by-case circumstances may apply.
- Member may need to wait 90 days before requesting a reissue.
Reissuing Official Checks
- To reprint checks, their status needs to be reset to "Not Issued" in OpCon Self Service module.
- Steps include clicking/using the correct buttons, entering check number, email address, and submitting the request.
- Certain checks cannot be reissued (if they don't exist, issued over 4 days ago, or not issued by the department).
- Contact Symitar support if an error (e.g., Check Not Found or Can't Reissue) is received.
Safeguarding Official Check Stock
- Branches maintain a working stock of official checks.
- Employees must load checks into the printer, store excess in vaults/cabinets, pull unused ones during branch close, and possibly open new stock under dual control, in sealed containers.
- Securely store checks to prevent tampering.
Auditing Official Check Stock
- Official check stock counts are done monthly, during the cash/negotiable items audit.
- Records should include starting number, ending number, and total in hand.
- Sealed and initialed envelopes/bags don't require opening if they show no signs of tampering.
Identifying Official Checks
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Visual and Symitar Check Manager verification methods for authenticating checks.
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Always verify checks in Symitar Check Manager, although visual elements are helpful on the front and back of the check, such as brand name, mailing details, Pay line, and security warnings, to ensure authenticity.
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Backs of checks must include a 5-line disclosure, a disclaimer (must be endorsed by all parties), and two endorsement lines.
Operations: Printing Official Checks Using A GL
- If a member's membership is closed they may receive an Official Check.
- Operations Services handles these requests. Relevant case information is gathered such as member name, address, amount of the check, and the appropriate GL code.
- After verifying the records, staff will follow the procedure of printing the checks, inserting into an envelope, and mailing to the member.
Official Checks: Vendor Inventory Control
- ASB (American Solutions for Business) manages paper stock inventory for the Credit Union.
- Departments/branches request orders through the ASB link on The Hub, and marketing verifies reasonableness for the order.
- ASB prepares the order and sends it to the requesting department/branch(s).
- Receipt confirmation and acknowledgement of any discrepancies by signing the packing slip are essential.
- Operational services will verify the information to the correct departments and file the paperwork for future reference.
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Description
This quiz covers the essential information regarding official checks offered by the Credit Union. It includes details on the ordering process, fees, validity, and member obligations. Perfect for understanding the regulatory aspects associated with issuing official checks.