Office Document Management

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Questions and Answers

What action involves making copies of a document?

  • I make some copies. (correct)
  • I manage the timesheets.
  • I clear the paper jam.
  • I shred the documents.

Which action refers to removing a paper obstruction in a machine?

  • I manage the timesheets.
  • I prepare my material.
  • I make some copies.
  • I clear the paper jam. (correct)

Which task involves getting resources ready and handing them out?

  • I clear the paper jam.
  • I prepare my material and distribute copies. (correct)
  • I manage the timesheets.
  • I shred all the documents.

What action is taken with documents that have private details on them?

<p>I shred all the documents that include personal information. (D)</p>
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What is involved in managing employee time records?

<p>I manage the timesheets. (C)</p>
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If a machine is stuck, what action do you perform?

<p>Clear a paper jam. (A)</p>
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What is the first step when you need to distribute documents?

<p>Prepare the material. (C)</p>
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What do you manage when you are in charge of payroll?

<p>Timesheets. (B)</p>
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Which action destroys sensitive information?

<p>Shredding documents. (B)</p>
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You need duplicates of a document; what do you do?

<p>Make copies. (C)</p>
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Which of the following includes personal information?

<p>Documents that include personal information (C)</p>
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What do you need to do before you can distribute copies?

<p>Prepare your material (B)</p>
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What might you do if you want to destroy the contents of a document?

<p>Shred all the documents (B)</p>
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Which task is it when you copy a document?

<p>Make some copies (B)</p>
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What must you do if there is a paper jam?

<p>Clear the paper jam (A)</p>
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What kind of documents might someone shred?

<p>Documents that include personal information (A)</p>
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Which of these describes making and giving out documents?

<p>I prepare my material and distribute copies. (D)</p>
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What should you do if there is a paper jam in the printer?

<p>I clear the paper jam (A)</p>
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What do you do to documents that have sensitive information?

<p>I shred all the documents that include personal information. (A)</p>
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When do you have to clear a paper jam?

<p>When copies get stuck (C)</p>
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Flashcards

Make some copies

To produce multiple copies of a document.

Clear the paper jam

To remove jammed paper from a machine.

Prepare and distribute copies

To get things ready and hand out copies.

Shred all the documents.

To destroy sensitive documents.

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Manage the timesheets

To oversee and control employee work hours.

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