NNPC Limited Warehousing Policy

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Questions and Answers

What is the responsibility of SCM regarding annual Physical Stock Taking (PST)?

Collaborate with Finance and Accounts for the exercise

What action is required for items without protective coating or sealed polythene packing?

Coated with Shell Ensis Fluid or equivalent product and then sealed in plastic bags

What is recommended for the fencing of warehouses or stores?

Concrete wall fencing of reasonable height

What is the purpose of the Preservation Logbook?

Registering items requiring preservation and tracking preservation work Signup and view all the answers

Who reviews the Preservation Logbook and makes preservation work recommendations?

DM Warehouse Signup and view all the answers

What documents are included in Warehouse Input & Output Documents?

Goods Received Note, Delivery Challan, Material Issue Slip, Goods Return Note, Stock Transfer Note Signup and view all the answers

What is the primary responsibility of warehouse personnel and scheduled security officers detailed to storage area?

Ensuring the security of materials held in stock Signup and view all the answers

What is the objective of the Warehousing policy?

Proper storage, preservation, and systematic distribution of stock items to the Users Signup and view all the answers

Who shall carry out cyclic and perpetual inventory checks for all NNPC Limited stock of materials?

Supply Chain Management (SCM) Signup and view all the answers

What shall be given to NNPC Limited materials as a means of identification?

Appropriate security markings Signup and view all the answers

What does the Warehousing policy aim to enhance in relation to the Company's stockholding?

Up to date documentation for accountability Signup and view all the answers

Who is responsible for ensuring that stored materials are good for intended purposes and minimizes deterioration and damage?

Warehouse personnel Signup and view all the answers

What is one of the objectives of the Warehousing policy in relation to documentation?

Enhancing accountability for the Company's stockholding Signup and view all the answers

Who shall undertake regular preservation of materials and equipment in stock to avoid deterioration due to poor storage, age, and/or movement?

Supply Chain Management (SCM) Signup and view all the answers

What is emphasized as a means of stopping 'recycling' of company’s items?

Giving appropriate security markings to stop 'recycling' of company’s items. Signup and view all the answers

What is highlighted as a key responsibility related to material security?

Security of materials held in stock shall be the primary responsibility of warehouse personnel. Signup and view all the answers

Study Notes

SCM is responsible for annual Physical Stock Taking (PST) exercise for all materials in collaboration with Finance and Accounts.
Certain items require special storage conditions to prevent damage from moisture, pollution, and sunlight.
Manufacturers preserve spare parts with preservatives and sealed polythene bags; bearings come with oil type preservative and greasy paper wrapping.
Items without protective coating or sealed polythene packing need to be coated with Shell Ensis Fluid or equivalent product and then sealed in plastic bags.
CCTV and adequate surveillance are required for material storage locations.
Warehouses or stores should be enclosed with concrete wall fencing of reasonable height and avoided using chain link fencing as security fencing.
Warehousing Section exists in each SBU with different types of warehouses/stores: Chemical Warehousing, Plant Spares Warehousing, General Goods Warehousing, Satellite Stores, Projects/TAM Stores, and Preservation Issue Bay.
NNPC Limited is committed to observance and maintenance of high Health, Safety and Environmental Protection (HSE) standards.
Safety inspections/maintenance schedules are carried out periodically and all warehouse staff must be adequately equipped with the right personal protective equipment (PPE).
Warehouse Officer receives materials from SCM Goods Receipt Officer, visually inspects items for preservation need, and marks them with a warehouse tag.
Warehouse Officer carries out weekly visual inspections and identifies items requiring preservation, registering the requirement in a Preservation Logbook.
Stock Check officer carries out weekly counting activities, examines materials for deterioration, and advises Warehouse Officer to log the requirement in the Preservation Logbook if preservation is inadequate.
DM Warehouse reviews the Preservation Logbook weekly and makes recommendations; if preservation work is required, prepares a programme and budget for completion and forwards to SCM Warehouse for approval.
Warehouse Officer updates the logbook once preservation work is completed.
Stock Check officer comments on the effectiveness of preservation process in their report.
Warehouse Input & Output Documents include Warehouse Tag, Preservation Logbook, Preservation Work Programme, and Stock Report Template.
Key Performance Indicators include regular inspection of warehouse area, regular review of stock report, regular review of preservation work logbook, timeliness of preservation work programme.

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