NCOER Evaluation System Flashcards
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Questions and Answers

What is the primary function of the evaluation reporting system?

The primary function of the evaluation reporting system is to provide key information to HQDA for use in making critical personnel management decisions.

When was the new NCOER made available?

The new NCOER was implemented on 1 January 2016.

The DA Form 2166-9 Series is comprised of which forms? (Select all that apply)

  • DA Form 2166-9-1 (Direct-level) (correct)
  • DA Form 2166-9-2 (Organizational-level) (correct)
  • DA Form 2166-9-1A (Support Form) (correct)
  • DA Form 2166-9-3 (Strategic-level) (correct)

    • Is it mandatory for senior raters to counsel?

    <p>True</p> Signup and view all the answers

    What is EES and what will it do?

    <p>Evaluation Entry System (EES) is a web-based tool used to complete and submit evaluations to HRC.</p> Signup and view all the answers

    Do counseling dates transfer from the Evaluation Support Form?

    <p>True</p> Signup and view all the answers

    Will the system pull/auto-populate the rater and senior rater data?

    <p>True</p> Signup and view all the answers

    How many successive and broadening assignments must the senior rater provide?

    <p>2 - Successive assignments, 1 - Broadening assignment.</p> Signup and view all the answers

    Which Army attribute discusses the adherence to Army Values?

    <p>Character.</p> Signup and view all the answers

    What describes rater overall performance assessment 'EXCEEDED STANDARD'?

    <p>'Performs above the required Army standards and organizational goals of leader competencies and attributes'.</p> Signup and view all the answers

    What describes senior rater overall potential assessment 'HIGHLY QUALIFIED'?

    <p>'Demonstrates strong potential for promotion with peers'.</p> Signup and view all the answers

    What are the four performance measure box checks for rater overall performance? (Select all that apply)

    <p>EXCEEDED STANDARD</p> Signup and view all the answers

    What are the four potential box checks for senior rater overall potential? (Select all that apply)

    <p>MOST QUALIFIED</p> Signup and view all the answers

    What does each of the four potential boxes for the senior rater overall potential represent?

    <p>MOST QUALIFIED - promote in secondary zone, HIGHLY QUALIFIED - promote with peers, QUALIFIED - promote if able, NOT QUALIFIED - do not demonstrate promotion potential/recommend separation.</p> Signup and view all the answers

    Which block check will trigger a QMP review?

    <p>'not qualified'.</p> Signup and view all the answers

    What is the difference between the 'MOST QUALIFIED' and 'HIGHLY QUALIFIED' box checks?

    <p>The 'MOST QUALIFIED' box check is limited to 24%.</p> Signup and view all the answers

    Describe the senior rater misfire?

    <p>A documented misfire occurs when the senior rater selects 'MOST QUALIFIED' but the senior rater profile exceeds 24%.</p> Signup and view all the answers

    What is the rater tendency report?

    <p>The rater tendency report tracks the rater's rating history for each rank the rater assesses.</p> Signup and view all the answers

    What is the primary role of a rater?

    <p>The rater's role is to assess the rated NCO's day-to-day performance and conduct counseling.</p> Signup and view all the answers

    What is the primary role of a senior rater?

    <p>The senior rater's role is to assess the rated NCO's potential and provide guidance and mentorship.</p> Signup and view all the answers

    What is the primary role of a supplementary reviewer?

    <p>The supplementary reviewer's role is to monitor evaluation practices and provide assistance and advice needed to rating officials.</p> Signup and view all the answers

    Who establishes and approves rating chains?

    <p>The commanders, commandants, and organization leaders will establish rating chains.</p> Signup and view all the answers

    Are raters allowed to assess performance and potential?

    <p>False</p> Signup and view all the answers

    What is the rated NCO's signature verifying?

    <p>The rated NCO's signature verifies the accuracy of administrative data, the rating officials and counseling dates, the duty description, and the APFT and HT/WT entries.</p> Signup and view all the answers

    What is the signature order for the NCOER?

    <p>The order for signatures is rater, senior rater, rated NCO, then supplementary reviewer.</p> Signup and view all the answers

    How many lines of text are allowed for goals and expectations on the support form?

    <p>16 lines of text (including spaces).</p> Signup and view all the answers

    What does AR 623-3 cover?

    <p>Evaluation Reporting System (NCOER's).</p> Signup and view all the answers

    What is the DA form 1059?

    <p>Service School Academic Evaluation Report.</p> Signup and view all the answers

    Where are the procedures, tasks, and steps pertaining to the completion of each evaluation report and support form contained?

    <p>DA Pamphlet (DA Pam) 623-3.</p> Signup and view all the answers

    What do rating schemes show?

    <p>Rating schemes show the rated Soldier's name and indicate the effective date for each designated rating official.</p> Signup and view all the answers

    When must the NCOER reach HRC?

    <p>No later than 90 days after the 'THRU' date of the evaluation report.</p> Signup and view all the answers

    What should rating chains correspond to as nearly as practical?

    <p>The chain of command or chain of supervision.</p> Signup and view all the answers

    What kind of assessments should rating officials give to rated Soldiers?

    <p>Candid assessments.</p> Signup and view all the answers

    What does ERS stand for?

    <p>Evaluation Reporting System.</p> Signup and view all the answers

    What does the ERS identify?

    <p>Soldiers who are best qualified for promotion and assignment.</p> Signup and view all the answers

    What does the ERS combine major elements of?

    <p>Counseling, assessment, documentation, integration.</p> Signup and view all the answers

    What is the primary function of the ERS?

    <p>To provide information to HQDA for use in making personnel management decisions.</p> Signup and view all the answers

    What three things should be considered when preparing an evaluation report?

    <p>(1) The relative experience. (2) The efforts made. (3) The results.</p> Signup and view all the answers

    Who approves the rating chain?

    <p>The next higher CDR, commandant, or leader of an organization.</p> Signup and view all the answers

    What is DA Form 2166-9 series (NCOER) rating chains?

    <p>Rated NCO, the rater, the senior rater.</p> Signup and view all the answers

    What are the requirements to be a Rater for an NCOER?

    <p>The rater will be the immediate supervisor of the rated Soldier.</p> Signup and view all the answers

    What are the requirements to be a Senior Rater for an NCOER?

    <p>The senior rater will be the immediate supervisor of the rater.</p> Signup and view all the answers

    When is a mandatory supplementary review required?

    <p>For NCOERs when a senior rater within the rated NCO's rating chain includes NCO, warrant officers in rank of WO1 thru CW2, and Officers in the rank of 2LT and 1LT.</p> Signup and view all the answers

    Who should conduct a review of every NCOER?

    <p>CSM, SGM, or 1SG.</p> Signup and view all the answers

    What is the minimum amount of time before a NCO can be rated?

    <p>A Soldier will complete 90 calendar days in the same position under the same rater.</p> Signup and view all the answers

    When must the rater discuss the scope of the rated Soldier's duty description?

    <p>Within 30 days after the beginning of the rating period.</p> Signup and view all the answers

    What should the rater discuss during the initial counseling?

    <p>The counseling should outline a duty description and performance objectives.</p> Signup and view all the answers

    Does the rater have to place comments on the NCOER for a failed PT test?

    <p>True</p> Signup and view all the answers

    What should be done if the rated NCO does not meet height and weight requirements?

    <p>True</p> Signup and view all the answers

    What areas should the Rater assess the rated Soldier's performance of the SHARP program?

    <p>(1) Promoting personal and professional development of subordinates. (2) Ensuring fair, respectful treatment of unit personnel. (3) Establishing a command climate that fosters dignity and respect. (4) Identify any failures by the rated Soldier.</p> Signup and view all the answers

    What section of the 2166-9 will information on SHARP be annotated?

    <p>Section dedicated to SHARP performance assessments.</p> Signup and view all the answers

    Why should every NCOER receive an undocumented review by the 1SG, SGM, or CSM?

    <p>To ensure accountability of Soldiers' NCOERs and to oversee the performance of junior NCOs.</p> Signup and view all the answers

    What must the supplementary reviewer do?

    <p>(1) Ensure that the proper rater and senior rater complete the report. (2) Examine evaluations for clarity, consistency, and fairness.</p> Signup and view all the answers

    What happens if the Rater is no longer eligible to rate the NCO?

    <p>If the minimum rating period has not been met, the period is nonrated. If the minimum rating period has been met, the senior rater will perform the rater's function.</p> Signup and view all the answers

    What happens if a rater or senior rater is suspended?

    <p>The suspended time will be counted as nonrated time on the rated NCO's NCOER.</p> Signup and view all the answers

    What are the two types of evaluation reports?

    <p>Mandatory</p> Signup and view all the answers

    What does the evaluation process assure?

    <p>It assures a verified communication process throughout the rating period.</p> Signup and view all the answers

    What regulation, chapter and paragraph prohibits certain language and writing techniques on an NCOER?

    <p>AR 623-3 Chapter 3 Paragraph 18.</p> Signup and view all the answers

    What are some examples of prohibited comments for a NCOER?

    <p>Differences relating to race, color, religion, gender, age, sexual orientation, or national origin is prohibited.</p> Signup and view all the answers

    When is a change of rater NCOER mandatory?

    <p>(1) The rated NCO ceases to serve under the immediate supervision of the rater. (2) A rated NCO is reduced to the rank of specialist or below.</p> Signup and view all the answers

    When is an annual NCOER mandatory?

    <p>For a rated Soldier upon completion of 1 calendar year of duty.</p> Signup and view all the answers

    What are the four parts of an NCOER DA Form 2166-9-1?

    <p>Part 1: administrative data, Part 2: authentication, Part 3: duty description, Part 4: performance evaluation, professionalism, attributes, and competencies.</p> Signup and view all the answers

    Study Notes

    Evaluation Reporting System (ERS)

    • The primary function is to inform HQDA for personnel management decisions.
    • ERS combines counseling, assessment, documentation, and integration.

    NCOER Implementation

    • The new NCOER format began on 1 January 2016.
    • The DA Form 2166-9 Series includes four distinct forms for varying levels of evaluation.

    Rater and Senior Rater Responsibilities

    • Senior raters must conduct initial counseling within 30 days and at the midpoint of the rating period.
    • Raters focus solely on assessing performance while senior raters evaluate potential.
    • Mandatory supplementary reviews are required in specific cases, such as when an NCO is senior rated by lower-ranking officials.

    Evaluation Submission and Timing

    • NCOERs must be submitted to HRC within 90 days after the evaluation's "THRU" date.
    • Soldiers need a minimum of 90 calendar days in the same position for an evaluation to be valid.

    Performance and Potential Assessments

    • Raters can check performance box options: "FAR EXCEEDED STANDARD," "EXCEEDED STANDARD," "MET STANDARD," and "DID NOT MEET STANDARD."
    • Senior rater potential assessments include four levels: "MOST QUALIFIED," "HIGHLY QUALIFIED," "QUALIFIED," and "NOT QUALIFIED."
    • A "NOT QUALIFIED" check triggers a Qualitative Management Program review.

    Counseling and Documentation

    • Raters must discuss the Soldier's duty description and expectations during initial counseling within the first 30 days.
    • Comments are required for performance failures in areas such as physical fitness (APFT).

    Rating Chain and Review

    • Rating chains should align with the chain of command or supervision to ensure accountability.
    • CSMs, SGMs, or 1SGs should conduct a review of every NCOER for quality assurance.

    Prohibited Content and Regulations

    • AR 623-3 Chapter 3, Paragraph 18 prohibits discriminatory language in evaluations.
    • Examples of prohibited comments include references to race, religion, or gender.

    Special Circumstances for Evaluations

    • Change of rater NCOERs are mandatory if a rater is no longer a direct supervisor or if the NCO is downgraded.
    • An annual NCOER is required after one year of duty.

    Documentation Structure

    • The NCOER on DA Form 2166-9-1 consists of four parts: Administrative Data, Authentication, Duty Description, and Performance Evaluation.
    • Structure and content must adhere to established guidelines to ensure clarity and consistency in evaluations.

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    Test your knowledge of the NCOER evaluation reporting system with these flashcards. Each card provides insights into key aspects, including its primary function and the forms involved. Perfect for anyone looking to understand or refresh their knowledge about NCOER procedures.

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