MS Word Basics
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Questions and Answers

To display the Word Options dialog box in MS Word, which tab should you click first?

  • Insert tab
  • File tab (correct)
  • View tab
  • Home tab

    • Which sequence of actions should be followed to display the Customize Ribbon page in MS Word?

  • Insert tab, Options, Customize Ribbon
  • Home tab, Options, Customize Ribbon
  • View tab, Options, Customize Ribbon
  • File tab, Options, Customize Ribbon (correct)

    • Which page of the Word Options dialog box is used to customize the ribbon?

  • Quick Access Toolbar
  • Display
  • Customize Ribbon (correct)
  • General

    • To reset a customized ribbon back to the default configuration in MS Word, which button should you click?

    <p>Reset</p> Signup and view all the answers

    Where is a new file created from in MS Word?

    <p>Backstage view</p> Signup and view all the answers

    How can the 'New' page be displayed in MS Word?

    <p>Click File tab, then New</p> Signup and view all the answers

    The documents listed on the New page in MS Word are based on what?

    <p>Templates</p> Signup and view all the answers

    In which default location does the Save As dialog box display the contents in MS Word?

    <p>Documents library</p> Signup and view all the answers

    In MS Word, where is the Quick Access Toolbar located by default?

    <p>The left end of the title bar</p> Signup and view all the answers

    Which buttons are included in the default Quick Access Toolbar in MS Word?

    <p>Save, Undo, Redo</p> Signup and view all the answers

    In MS Word, the Backstage view is displayed by clicking which tab?

    <p>File</p> Signup and view all the answers

    What does the Minimize The Ribbon button do in MS Word?

    <p>Hides the commands of the ribbon, but not the tab names</p> Signup and view all the answers

    How can commands that do not appear on the ribbon tabs be accessed in MS Word?

    <p>By clicking the dialog box launcher</p> Signup and view all the answers

    Where is the dialog box launcher located in MS Word?

    <p>Lower-right corner of the group</p> Signup and view all the answers

    In MS Word, what are commands related to working with file content represented as?

    <p>Buttons</p> Signup and view all the answers

    What is the active tab by default when you open a new document in MS Word?

    <p>Home tab</p> Signup and view all the answers

    Which key should be pressed to display the program-specific Help window in MS Word?

    <p>F1</p> Signup and view all the answers

    Where is the status bar located in MS Word, Excel, and PowerPoint?

    <p>At the bottom of the program window</p> Signup and view all the answers

    What kind of information does the status bar display?

    <p>Information about the current file</p> Signup and view all the answers

    Where is the View Shortcuts toolbar located in MS Word, Excel, and PowerPoint?

    <p>At the right end of the status bar</p> Signup and view all the answers

    In which location can the Zoom button be found in MS Word, Excel, and PowerPoint?

    <p>At the right end of the status bar</p> Signup and view all the answers

    How can the file content magnification be adjusted in MS Word, Excel, and PowerPoint?

    <p>By clicking the Zoom button on the status bar</p> Signup and view all the answers

    What does right-clicking the status bar display in MS Word, Excel, and PowerPoint?

    <p>The Customize Status Bar menu</p> Signup and view all the answers

    How can items on the Customize Status Bar menu be shown or hidden in MS Word, Excel, and PowerPoint?

    <p>By clicking any item on the Customize Status Bar menu</p> Signup and view all the answers

    How do you open a document in Microsoft Word from the Open dialog box?

    <p>Double-click the file name</p> Signup and view all the answers

    What happens if you close the active document when more than one document is open in Word?

    <p>Only the active document closes</p> Signup and view all the answers

    Which action closes the active document without exiting the Word program?

    <p>Clicking Close in the Backstage view</p> Signup and view all the answers

    What is the method to move the cursor to a specific location in the active document?

    <p>Clicking that location</p> Signup and view all the answers

    How can you view parts of an active document that are too long to fit entirely on the screen?

    <p>Use the vertical scroll bar</p> Signup and view all the answers

    What does dragging the scroll box to the middle of the scroll bar in Word display?

    <p>The middle of the document</p> Signup and view all the answers

    Which action moves the view up or down by the height of one window using the vertical scroll bar?

    <p>Clicking above or below the scroll box</p> Signup and view all the answers

    How do you bring off-screen content into view in a document that is too wide to fit entirely on the screen?

    <p>Use the horizontal scroll bar</p> Signup and view all the answers

    What should a user do to save a file after the first save in MS Word?

    <p>Press Ctrl+S</p> Signup and view all the answers

    Which method should be used if a user wants to keep both the new version and the previous version of a file?

    <p>Click Save As in the Backstage view</p> Signup and view all the answers

    What is not possible when saving multiple files in MS Word?

    <p>Saving two files of the same type with the same name in the same folder</p> Signup and view all the answers

    Where can a user find and open a recently worked on document in MS Word?

    <p>Recent pane in the left pane of the Backstage view</p> Signup and view all the answers

    What should a user click to open a document from the Open dialog box?

    <p>Open button in the lower-right corner of the dialog box</p> Signup and view all the answers

    What icon can be double-clicked to open an existing MS Word file?

    <p>File icon</p> Signup and view all the answers

    Which key combination moves the cursor to the beginning of the document in MS Word?

    <p>Ctrl+Home</p> Signup and view all the answers

    To move the cursor one word to the left, which keys should be pressed?

    <p>Ctrl+Left Arrow Key</p> Signup and view all the answers

    Which key is used to move the cursor to the beginning of the current line?

    <p>Home Key</p> Signup and view all the answers

    What is the function of the Ctrl+Page Up key combination?

    <p>Move the cursor to the beginning of the previous page</p> Signup and view all the answers

    To move the cursor one screen down, which key should be used?

    <p>Page Down</p> Signup and view all the answers

    Which of the following key combinations moves the cursor to the end of the document?

    <p>Ctrl+End</p> Signup and view all the answers

    Study Notes

    MS Word Basics

    • The title bar in MS Word displays the name of the active document.
    • The Quick Access Toolbar is located at the left end of the title bar by default.
    • The default Quick Access Toolbar consists of Save, Undo, and Redo buttons.
    • Clicking any tab of the Ribbon (other than the File tab) displays a set of commands.
    • The Backstage view contains commands related to Managing the program and files.
    • Clicking the File tab of the Ribbon displays the Backstage view.
    • To display the Backstage view, click the File tab.
    • To display the commands of any page of the Backstage view, click the page tab in the left pane.

    Ribbon and Tabs

    • The active tab, by default, is the Home tab.
    • Buttons on each tab are organized into named groups.
    • Commands that do not appear on the ribbon tabs are available in a dialog box or task pane.
    • Commands that do not appear on the ribbon tabs can be displayed by clicking the dialog box launcher.
    • The dialog box launcher is located at the lower-right corner of the group.
    • To hide the commands of the ribbon without hiding tab names, click the Minimize The Ribbon button.
    • When the ribbon is minimized, clicking a tab name displays the commands of that tab.

    Status Bar

    • The status bar is located at the bottom of the program window.
    • The status bar displays information about the current file.
    • The View Shortcuts toolbar, Zoom button, and Zoom slider are located at the right end of the status bar.
    • The Zoom button, Zoom slider, and View Shortcuts toolbar provide convenient methods for adjusting the display of file content.
    • To change the file content view, click the buttons on the View Shortcuts toolbar.
    • To change the file content magnification, click the Zoom button or adjust the Zoom slider.
    • Right-clicking the status bar displays the Customize Status Bar menu.

    Customizing MS Word

    • To display the Word Options dialog box, click File tab and then Options.
    • To display the Customize Ribbon page, click File tab, Options, and then Customize Ribbon.
    • To customize the ribbon, display the Customize Ribbon page of Word Options dialog box.
    • To customize the Quick Access Toolbar, click Quick Access Toolbar in the left pane of Word Options dialog box.
    • To reset the customized ribbon to its default configuration, click the Reset button on the Customize Ribbon page of Word Options dialog box.

    Creating and Saving Files

    • To create a new file from the New page of the Backstage view, click the File tab, and then New.
    • The New page contains sets of formats that have been saved as templates.
    • To create a new document, which contains no content, click Blank document on the New page.
    • By default, the Save As dialog box displays the contents of the Documents library.
    • To save the file in a folder other than the one shown in the Address bar of the Save As dialog box, click the arrow in the Address bar or locations in the navigation pane.
    • To save the file in a format other than the one shown in the Save As Type box, click the Save As Type arrow.

    Saving Files

    • After saving a file for the first time, subsequent changes can be saved by clicking the Save button or pressing Ctrl+S key.
    • If the user clicks the Save button, the file overwrites the previous version.
    • If the user wants to keep both the new version and the previous version, they should click Save As in the Backstage view.

    Opening Files

    • Double-clicking the icon of an existing file or document opens it.
    • The user can open an existing document from the Open page of the Backstage view.
    • To display the Open page, click Open in the left pane of the Backstage view.

    Recent Documents

    • Documents which the user has recently worked on are listed in the Recent page of the Backstage view.
    • To display the Recent page, click Recent in the left pane of the Backstage view.
    • If the document which you have worked on is not listed in the Recent page, click Open in the left pane of the Backstage view.
    • To open a document in the Open dialog box, click its file name and then click the Open button in the lower-right corner of the dialog box.

    Instructions for Using Microsoft Word

    • To open a document in the Open dialog box, double-click the file name.
    • If more than one document is open, closing the active document does not exit the Word program.
    • If only one document is open, closing the active document exits the Word program.
    • To close the active document without exiting the program, click Close in the Backstage view.

    Keyboard Shortcuts in MS Word

    • To move the cursor one character to the left, use the Left Arrow Key.
    • To move the cursor one character to the right, use the Right Arrow Key.
    • To move the cursor one line down, use the Down Arrow Key.
    • To move the cursor one line up, use the Up Arrow Key.
    • To move the cursor one word to the left, use Ctrl+Left Arrow Key.
    • To move the cursor one word to the right, use the Ctrl+Right Arrow Key.
    • To move the cursor to the beginning of the current line, use the Home Key.
    • To move the cursor to the end of the current line, use the End Key.
    • To move the cursor to the beginning of the document, use the Ctrl+Home.
    • To move the cursor to the end of the document, use the Ctrl+End.
    • To move the cursor to the beginning of the previous page, use the Ctrl+Page Up.
    • To move the cursor to the end of the previous page, use the Ctrl+Page Down.
    • To move the cursor one screen up, use the Page Up.
    • To move the cursor one screen down, use the Page Down.

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    Test your knowledge of basic MS Word features, including the title bar, Quick Access Toolbar, and Ribbon commands. Learn more about using MS Word efficiently.

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