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MS Access Databases: Tables, Queries and Forms

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MS Access Databases: Tables, Queries and Forms

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Questions and Answers

Which of the following best describes the relationship between a database and a DBMS?

A database is a system for creating and manipulating a DBMS.
A DBMS is a collection of databases.
A database is a type of DBMS.
A DBMS is a software used for creating and manipulating a database. (correct)

In MS Access, how are fields and records organized within a table?

Records are columns and fields are rows.
Fields are rows and records are columns.
Fields and records are interchangeable.
Fields are columns and records are rows. (correct)

Why is MS Access considered a Relational Database Management System (RDBMS)?

Because it allows establishing relationships between multiple tables. (correct)
Because it can manage only numerical data.
Because it is part of the MS Office suite.
Because it only allows one table per database file.

What functionality do queries provide in MS Access beyond simply retrieving data?

<p>They can perform calculations, delete records, and update records. (A)</p> Signup and view all the answers

What is the primary benefit of using forms in MS Access for end users?

<p>Forms simplify data interaction without exposing database complexities. (B)</p> Signup and view all the answers

Flashcards

Database

A systematically arranged collection of computer data for retrieval or manipulation.

DBMS

Software used for creating and manipulating databases.

Table in MS Access

Storage area in Access where data is stored in rows and columns, called records and fields.

Queries

Used to find, retrieve, delete, or update data from one or multiple tables.

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Forms in Access

Interfaces used to view, add, and update data from tables easily.

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Study Notes

Databases

A database (DB) is a systematically organized collection of computer data.
Data can be retrieved or manipulated easily.
Database Management Systems (DBMS) software manages databases.
MS Access is a popular DBMS in MS Office 2000.

Tables in MS Access

Tables are containers for data in Access files (.mdb).
Data is stored in rows (records) and columns (fields).
Each field stores data of a single type (e.g., text, numbers, dates).
Each record contains data related to a single topic.
Tables are sometimes called "relations" due to their ability to link data between them.
Tables have a design view for modifying data structure.

Queries in MS Access

Queries retrieve data from one or more tables based on specific needs.
Queries can be used to filter and select data.
Multiple records can be deleted or updated using queries.
Complex calculations can be performed on table data using queries.

Forms in MS Access

Forms are user interfaces for viewing, adding, and updating table data.
Users can access data easily without understanding the underlying database structure.
Forms make data manipulation easier for end-users.

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Description

Learn about databases and database management systems (DBMS) like MS Access. Covers the use of tables for data storage, queries for data retrieval and manipulation, and forms as user interfaces. Explore database design and functionality.