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Questions and Answers
In horizontal filing, what is a major disadvantage mentioned in the text?
What is a key advantage of vertical filing according to the text?
What is the primary objective of document preservation in filing systems?
Under alphabetical classification, how are papers and documents organized?
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Which function involves classifying documents based on a predetermined basis?
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In the context of filing systems, what is the purpose of vertical filing?
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Why is it essential to place letters and documents in cardboard file covers after taking action?
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What is the main feature of the Arch Level File method discussed in the text?
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How does the Pigeon Hole File method differ from the Arch Level File method?
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Which filing method would be most suitable for organizing documents alphabetically?
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Study Notes
Filing Systems
- A major disadvantage of horizontal filing is mentioned in the text.
Vertical Filing
- A key advantage of vertical filing is its ability to save space and accommodate a large number of files.
Document Preservation
- The primary objective of document preservation in filing systems is to maintain the integrity and longevity of documents.
Alphabetical Classification
- Under alphabetical classification, papers and documents are organized based on the alphabetical order of names, subjects, or titles.
Classification
- Classification involves categorizing documents based on a predetermined basis, such as alphabetical, numerical, or chronological order.
Vertical Filing Purpose
- The purpose of vertical filing is to store and organize files in an upright position, allowing for easy access and retrieval.
File Covers
- It is essential to place letters and documents in cardboard file covers after taking action to protect them from damage and wear.
Arch Level File Method
- The main feature of the Arch Level File method is that files are stored in a flat, horizontal position, typically in a box or drawer.
Pigeon Hole File Method
- The Pigeon Hole File method differs from the Arch Level File method in that files are stored in a vertical, upright position, typically in a compartmentalized system.
Alphabetical Filing
- The alphabetical filing method is most suitable for organizing documents alphabetically, as it allows for easy location and retrieval of files based on their alphabetical order.
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Description
Learn about horizontal filing, where files are stored in a horizontal position within a file drawer or shelf. Understand the advantages and disadvantages of this filing method, including ease of organization and challenges with flexibility.
