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Questions and Answers
In horizontal filing, what is a major disadvantage mentioned in the text?
In horizontal filing, what is a major disadvantage mentioned in the text?
What is a key advantage of vertical filing according to the text?
What is a key advantage of vertical filing according to the text?
What is the primary objective of document preservation in filing systems?
What is the primary objective of document preservation in filing systems?
Under alphabetical classification, how are papers and documents organized?
Under alphabetical classification, how are papers and documents organized?
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Which function involves classifying documents based on a predetermined basis?
Which function involves classifying documents based on a predetermined basis?
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In the context of filing systems, what is the purpose of vertical filing?
In the context of filing systems, what is the purpose of vertical filing?
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Why is it essential to place letters and documents in cardboard file covers after taking action?
Why is it essential to place letters and documents in cardboard file covers after taking action?
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What is the main feature of the Arch Level File method discussed in the text?
What is the main feature of the Arch Level File method discussed in the text?
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How does the Pigeon Hole File method differ from the Arch Level File method?
How does the Pigeon Hole File method differ from the Arch Level File method?
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Which filing method would be most suitable for organizing documents alphabetically?
Which filing method would be most suitable for organizing documents alphabetically?
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Study Notes
Filing Systems
- A major disadvantage of horizontal filing is mentioned in the text.
Vertical Filing
- A key advantage of vertical filing is its ability to save space and accommodate a large number of files.
Document Preservation
- The primary objective of document preservation in filing systems is to maintain the integrity and longevity of documents.
Alphabetical Classification
- Under alphabetical classification, papers and documents are organized based on the alphabetical order of names, subjects, or titles.
Classification
- Classification involves categorizing documents based on a predetermined basis, such as alphabetical, numerical, or chronological order.
Vertical Filing Purpose
- The purpose of vertical filing is to store and organize files in an upright position, allowing for easy access and retrieval.
File Covers
- It is essential to place letters and documents in cardboard file covers after taking action to protect them from damage and wear.
Arch Level File Method
- The main feature of the Arch Level File method is that files are stored in a flat, horizontal position, typically in a box or drawer.
Pigeon Hole File Method
- The Pigeon Hole File method differs from the Arch Level File method in that files are stored in a vertical, upright position, typically in a compartmentalized system.
Alphabetical Filing
- The alphabetical filing method is most suitable for organizing documents alphabetically, as it allows for easy location and retrieval of files based on their alphabetical order.
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Description
Learn about horizontal filing, where files are stored in a horizontal position within a file drawer or shelf. Understand the advantages and disadvantages of this filing method, including ease of organization and challenges with flexibility.
