Microsoft Word Basics

Microsoft Office Suite

• Microsoft Office is a suite of desktop productivity applications designed for business use.
• It is a proprietary product of Microsoft Corporation and was first released in 1990.

Microsoft Word

• Microsoft Word is one of the components of the Microsoft Office Package.
• It is a renowned and powerful word processing software.
• Word was originally created for Xenix systems in 1983 by Charles Simonyi and Richard Brodie.
• It was first named as Multi-Tool Word.

Evolution of MS Word

• The early versions of Word created for Windows are Word 1.0/1.1/2.0/6.0.
• Subsequently, Word 95/97/98/2000/2002 and Office Word were released.

Understanding the Microsoft Word Environment

• The Office Button is located at the top leftmost part of the window and contains frequently used office commands.
• The Quick Access Toolbar is located beside the Office Button and displays the save, redo, and undo commands by default.
• The Title Bar shows the name or title of the document and the software.
• The Help Button assists users with topics through a search options window.
• The Ribbon is a panel that displays the most common commands and contains the window launcher.
• The Ruler is a line gauge that shows the borders and indentions.
• The Insertion Point is a small blinking vertical line where text is inserted into the document.
• The Scroll Bar is used to scroll through the document.
• The Document Window is an area where users work.
• The Status Bar provides information regarding the total number of pages.
• The View Buttons provide viewing options of the document.
• The Zoom Controls can minimize and maximize the page.

Managing Documents

• To create a new document, click the File Tab, click New, and click Blank Document.
• To open a file, click the File Tab, click Open, and select the file.
• To save a file, click the File Tab, click Save, enter the file name, and click Save.
• To encrypt a file, click the File Tab, click the Info button, click the Permissions button, enter the desired password, and encrypt the document.
• To print a document, click the File Tab, click Print, and select the printing options.