Microsoft PowerPoint Basics

Microsoft PowerPoint

• Microsoft PowerPoint is a presentation program.

Maximum Zoom

• The maximum zoom percentage in MS PowerPoint is 400%.
• The minimum zoom is 10%.

File Extensions

• PowerPoint 97-2003 presentations have a ".ppt" file extension.
• PowerPoint presentations have a ".pptx" file extension.

Run Dialog Box

• To open PowerPoint using the Run dialog box, type "powerpnt".

Slides

• The page used to create a presentation in PowerPoint is a slide.

Placeholders

• In PowerPoint, the dotted areas in an empty slide are called placeholders.

Templates

• In MS PowerPoint presentations, designs regulate the layout and formatting and are commonly known as templates.

Microsoft Clip Gallery

• The Microsoft clip gallery allows you to add clip art images to slides.

Page Setup

• In MS PowerPoint, the 'Page Setup' button can be found in the Design Tab.

Default Layout

• The default standard layout in PowerPoint is a title slide.

Text Boxes

• In Microsoft PowerPoint, the text box tool allows for adding text to a slide without using standard placeholders.

Selecting Multiple Slides

• To select more than one slide in a presentation, use Ctrl + Click each slide.
• To select one slide, simply click on it.
• To select all slides, use Ctrl + A.

Header and Footer

• In PowerPoint, the header and footer button is in the Text group of the Insert tab.

Slide Numbers

• To insert slide numbers, insert a new text box, and select Insert >> slide Number.

Print Preview

• The Ctrl + F2 function key displays the Print Preview window in Microsoft Office.

Hyperlinks

• The shortcut key to insert a hyperlink in a slide is Ctrl + K.

Slide Shows

• The term 'slide show' is used in Microsoft PowerPoint.

Slide Layout Sections

• Animations are not a section that exists in a slide layout.

Transitions

• In a PowerPoint presentation, transitions are the special effects used to introduce slides.

Starting a Slideshow

• The F5 key is used to start a slideshow.

Stopping a Slideshow

• To stop a slide show, press the Esc key.

Logo Placement

• To insert a logo that appears in the same position on all slides in a PowerPoint presentation, insert the logo on the slide master

Text Boxes on a Slide

• To create a text box on a slide, go to Insert -> Text Box.

View Options

• Page View is not a view option in PowerPoint.

Sound Effect Files

• WAV and MIDI files (.wav and .mid files) are used in a PowerPoint presentation.

PowerPoint Statements

• Pressing Ctrl + N does add a new slide to your presentation.
• Presentations can be saved as PDFs in Microsoft PowerPoint 2016.

Function Keys

• The Function Key F12 opens the 'Save As' Dialog Box.

Help

• The F1 key is the shortcut key used for help in PowerPoint.

Audio Visual Presentations

• MS PowerPoint is the application under MS Office software used to create audio-visual presentations.

Macros

• The most suitable reason to use a Macro in MS Office applications is to automate repetitive tasks.

Task Pane

• The Task Pane allows creating a new presentation and opening an existing one.

Open Dialog Box

• Ctrl + F12 is the shortcut key to open the Open dialog box.

PowerPoint 2010

• In MS-PowerPoint 2010, the AutoFit Text to Placeholder option automatically decreases the size of the font to fit it in the placeholder.

Font Size

• Ctrl + Shift + > is the shortcut to increase the font size.
• Ctrl + Shift + < is the shortcut to decrease the font size.

Home Tab

• The keyboard shortcut to go to the 'Home tab' in MS-PowerPoint is Alt+H.

Ctrl + U

• The function of Ctrl + U is to Underline.

Cropping

• Cropping is removing an unwanted part of an image.

Starting Presentations

• Shift+F5 starts the presentation from the current slide.

Ctrl + P

• The shortcut key 'Ctrl + P' is used to open the Print Dialog box.

Undo Button

• The undo button is located on the Quick Access Toolbar.

Ctrl + R

• The shortcut 'Ctrl+R' is used to right-align the selected Paragraph.

Ctrl + J

• Ctrl + J is used to align justify.

Fill Effects

• Picture, Gradient, and Texture fill effects can be used to fill the background of a slide.

Transitions on Slides

• It is possible to apply the same transition to all slides in a PowerPoint presentation.

PDF

• It is possible to save a PowerPoint presentation as a PDF.

Spelling Check

• F7 is the shortcut key for checking spelling in PowerPoint.

Inserting Charts

• Go to Insert -> Chart to insert a chart into a PowerPoint presentation.

Repeating Actions

• The F4 key in PowerPoint repeats the recent find.

Inserting Slides

• Selecting the first and second slide and then inserting a new slide will insert the new slide as the third slide.

Adding Comments

• The Notes page view in PowerPoint is used to add comments.

Handouts

• Handouts are a special view of the presentation that is suitable to be printed and distributed to the audience.

Graphic Placement

• The easiest way to place the same graphic in the same place on all slides is to insert the graphic in the Slide Master.

Themes

• Themes in PowerPoint are found under the Design tab.

Slide Sorter

• Slide Sorter view allows seeing all the slides in a presentation concurrently.

Slide Order

• To change the order of slides in a presentation, click on the slide in Slide Sorter View and drag it to the required position.

Slide Objects

• Objects on the slide that hold text are commonly called placeholders.

Presentations Made In

• Presentations are made in MS PowerPoint.

Attractive Presentations

• MS PowerPoint is used to create attractive presentations.

PowerPoint Uses

• PowerPoint presentations are widely used as note outlines for teachers.
• PowerPoint presentations are widely used for project presentations by students.
• PowerPoint presentations are widely used in communication of planning.

Adding Graphics

• The SmartArt feature allows the user to add graphics to the presentation and represent text/data in a visually attractive manner.

Recording a Screen

• The screen recording tool demonstrates a process as part of a PowerPoint Presentation.

First Slide

• Ctrl + Home brings the user directly to the first slide of the presentation.

Last Slide

• Ctrl + End takes you directly to the last slide of the presentation.

Left Panel Tabs

• The Notes tab is unavailable on the left panel when opening a presentation.

Consistent Titles

• Using the Slide Master allows for using the exact same font type, size, and color in the title of all the slides in a PowerPoint presentation.

Presentations from Templates

• To create a PowerPoint presentation from a template, click File, New, select the presentations tab, and choose a template.

Text Alignment

• Align Text is the formatting option that aligns the text to the top, middle, or bottom of the bounding box in MS-PowerPoint 365.

Slide Transition Speed

• Transition -> Duration can set the transition speed of a slide in MS-PowerPoint 365.

Slide Movements

• In Slide Show view, the movement when one slide changes to another is called a transition.

Containers

• PowerPoint text boxes are containers for text or graphics.

Font Size Shortcut

• Alt + H, F, S are the shortcut keys to change the font size of selected text in MS-PowerPoint 365.

Navigating Presentations

• To click on a slide that's a few slides back: Right-click, point to Go on the shortcut menu, point to By Title, and click the slide you want to go to.

Slides Between Computers

• Pack and Go allows carrying slides from one computer to another.

Slide Thumbnails

• Slide Sorter displays each slide of the PPT as a thumbnail for re-arranging.

Inserting New Slides

• Ctrl + M inserts a new slide between the current presentation.
• Ctrl + N creates a new presentation.

Shortcut Menus

• The shortcut menu can be shown during the slide show by right-clicking the current slide.

Page Setup Orientation

• The default page setup orientation for slides in PowerPoint is landscape.

Objects

• In PowerPoint, an "object" is anything put into a slide such as clip art, sound effects, and images.

Combining Objects

• Merging is the option used to combine objects into a single object.

Insert Menu

• The Insert menu in PowerPoint includes the Picture, Text Box, Shapes, and Clip Art options

Hiding a Grid

• Shift + F9 shows or hides the grid in PowerPoint.

Text Case Shortcut

• Shift + F3 changes the case of selected text.

Centering

• The Ctrl + E command centers the text in PowerPoint.

New Presentations

• A new presentation can be created from a blank presentation, an existing presentation, or from a design template.

Duplicating Slides

• Right-click on task pane, then choose Duplicate Slide is the best way to create another copy of a slide?

Exiting PowerPoint

• To exit PowerPoint, click the document close button.

Header/Footer

• To add a Header/Footer in Handout, go to View -> Handout Master.

Slide Transition

• Slide transitions can be applied to the current slide, selected slides, or all slides.

Inserting Clips

• Both movie clips and sound clips can be inserted into a PowerPoint presentation.

Motion Paths

• Lines, curves, freeform, and scribble are types of custom motion paths.

Object Manipulation

• Dragging is the term for holding the left key of the mouse on an object and moving it on the slide.

Converting

• It is possible to convert a PowerPoint presentation into a video.

Valid Master Views

• Outline Master is not a valid Master View option in Microsoft PowerPoint 2016.

Redo Operations

• Ctrl + Y is the keyboard shortcut to perform 'Redo' operations.
• Ctrl + Z performs 'Undo' operations.

Theme Fonts

• Creating a new Theme Font in MS-PowerPoint 2010 means changing the font face of heading and body text.