Excel 2016 Formulas and Functions Quiz and Flashcards

Study Notes

Microsoft Excel 2016: Formulas and Functions

In this section, we will delve into the world of formulas and functions within Microsoft Excel 2016, providing you with a comprehensive understanding of how these features can help you effectively analyze data and perform complex calculations.

Keyboard Shortcuts for Functions

To quickly insert functions into your Excel 2016 spreadsheet, you can use the following keyboard shortcuts:

Press Alt + = to open the drop-down function menu.
Press Alt + F11 to open the Visual Basic for Applications (VBA) editor.

Commonly Used Formulas and Functions

Excel 2016 offers a variety of formulas and functions to help you work with data effectively. Here are some of the most commonly used ones:

AVERAGE Function

The AVERAGE function calculates the average of a range of cells by considering numerical values only. To use this function, simply type =AVERAGE(range) into a cell where you want the average value to appear.

AVERAGEIF Function

The AVERAGEIF function calculates the average of cells based on criteria. It is used when you only want the averages of specific values. To use this function, type =AVERAGEIF(range, criteria, range). Replace "range" with the range of cells you want to check, "criteria" with the condition to meet, and "sum_range" with the sum of.

COUNTIF Function

The COUNTIF function counts the number of cells within a specified range that match a given criteria. This function is useful when you need to know how many times a certain item appears within a larger group of items. To use this function, type =COUNTIF(range, criteria) into a cell where you want the count to appear.

IF Function

The IF function allows you to run code based on whether a statement is true or false. For example, if the cells A1 through C1 contain names, and A2 contains the name "Mark," then you could use =IF(C2="x", "yes") to return "Yes" for all other names in column C except Mark.

MAX and MIN Functions

The MAX and MIN functions determine the maximum and minimum numerical values within a range of cells. To use these functions, simply type =MAX(range) or =MIN(range) into a cell where you want the result to appear.

SUM Function

The SUM function adds up all the numbers in a specified range of cells. To use this function, type =SUM(range) into a cell where you want the total to appear.

Using Formulas and Functions Together

You can also combine different formulas and functions to create more advanced calculations. For instance, you might want to calculate the percentage change between two values in your spreadsheet. To do this, you would typically set up a formula like this: =[Average second quarter]/[average first quarter]*100. In some cases, you may even decide to apply multiple functions simultaneously. For example, you could use both the SUM and AVERAGE functions to find the average of a range of cells after adding up their values.

In summary, Microsoft Excel 2016 offers a wide array of formulas and functions designed to make working with data easier and more efficient. By mastering these tools, you'll unlock powerful capabilities that can enhance your productivity and enable you to manipulate data in ways that were previously difficult or time-consuming.

Description

Learn about the essential formulas and functions in Microsoft Excel 2016, including how to calculate averages, sums, and work with logical statements. Discover common functions like AVERAGE, COUNTIF, IF, MAX, MIN, and SUM to efficiently analyze and manipulate your data.